GEM

NTPC SAIL Power Company Ltd Rotomek Seals Mechanical Seal Tender Odisha 2025

Posted

25 Oct 2025, 04:37 pm

Deadline

05 Nov 2025, 04:00 pm

Location

SUNDARGARH , ODISHA

Progress

Issue25 Oct 2025, 04:37 pm
AwardPending
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Quantity

8

Category

M3197010102 ROTOMEK SEALS: MECHANICAL SEAL DRAWING NO

Bid Type

Two Packet Bid

Categories 7

VALVE PARTS AND ACCESSORIES SEALS PUMP SPARE PARTS CENTRIFUGAL PUMP SEALING RING WHEEL BEARING SPLIT CASING PUMP

Tender Overview

NTPC SAIL Power Company Ltd seeks ROTOMEK SEALS: MECHANICAL SEAL (Drawing Nos. M3197010102 and M3197010001) for supply to Sundargarh, Odisha 769001. The tender contemplates OEM or authorized dealer participation with channel partner authorization. Delivery is configured as a firm delivery schedule within 4 months from PO, with an option to adjust quantity up to 25% during contract. The payment term specifies 100% payment within 30 days after receipt and acceptance at site, with inspection at ** NSPCL stores**. Warranty spans 18 months for manufacturing defects (or 12 months from use, whichever earlier). This packaging indicates a single-item scope with technical and commercial evaluation on a package basis. Unique clauses include guaranteed interchangeability and requirement to supply strictly as per item long text, with post-bid clarifications not entertained. Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, and ensure invoice is in consignee name with consignee GSTIN. As an OEM/OES reserved tender, authorized dealers require valid OEM authorization to participate. This procurement focuses on ensuring fitment and warranty coverage across a defined delivery window in Odisha.

Technical Specifications & Requirements

  • Product: ROTOMEK SEALS: MECHANICAL SEAL (Drawing Nos. M3197010102, M3197010001)
  • Delivery timeline: Within 4 months from purchase order; earliest possible supply encouraged
  • Inspection: NSPCL stores inspection conducted prior to acceptance
  • Warranty: 18 months warranty on workmanship/manufacture defects or 12 months from date of use, whichever occurs first
  • Interchangeability: Guarantee of fitment/interchangeability
  • Documentation: Techno-commercial bid with endorsed tender document, Nil deviation certificate, and SPC; material to include guarantee/warranty and fitment certificates
  • Payment terms: 100% within 30 days after receipt and site acceptance
  • Eligibility: OEM/OES or authorized dealer with valid channel partner authorization
  • Delivery/quantity flexibility: Option clause permits up to 25% quantity variation during contract
  • Invoices: Must be raised in the consignee name with consignee GSTIN

Terms, Conditions & Eligibility

  • EMD: Not specified in data; procurement reserves option to adjust quantity by up to 25% during contract
  • Participation: OEM/OES or their authorized dealer with valid authorization
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; endorsement of tender document; Nil deviation certificate; SPC
  • Payment: 100% payment within 30 days after receipt and acceptance at site
  • Delivery: 4 months from PO, with possibility to expedite where feasible
  • Inspection: Conducted at NSPCL stores
  • Warranty: 18 months workmanship guarantee; 12 months from date of use, whichever earlier
  • Invoices: In the name of consignee with consignee GSTIN
  • Clarifications: Deviation clarifications not accepted post bid opening
  • Bid evaluation: Package-wise; OEM/OES required; channel partner authorization mandatory

Key Specifications

  • Product/service: ROTOMEK SEALS: MECHANICAL SEAL

  • Drawing Nos: M3197010102, M3197010001

  • Delivery: 4 months from PO; earliest supply encouraged

  • Inspection: NSPCL stores

  • Warranty: 18 months workmanship/defects or 12 months from use

  • Interchangeability guarantee

  • Payment: 100% within 30 days after receipt and acceptance

  • Eligibility: OEM/OES or authorized dealer with valid authorization

Terms & Conditions

  • Delivery timeline of 4 months from PO with option to expedite

  • 100% payment within 30 days after receipt and acceptance

  • OEM/OES or authorized dealer eligibility with channel partner authorization

Important Clauses

Payment Terms

100% payment within 30 days after receipt & acceptance at site

Delivery Schedule

Delivery to be completed within 4 months from PO; earliest supply encouraged

Penalties/Liquidated Damages

Not specified in data; ensure on-time delivery per contract terms

Bidder Eligibility

  • OEM or Original Equipment Supplier (OES) or their authorized channel partner

  • Valid Bid Specific authorization from OEM/OES for the tender

  • Technical capability to supply ROTOMEK SEALS: MECHANICAL SEAL as per drawings

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Endorsed tender document

6

Nil deviation certificate

7

SPC (Statistical Process Control) certificate

8

Guarantee/warranty certificate

9

Fitment certificate

Frequently Asked Questions

How to bid for ROTOMEK seals tender in Odisha 2025?

Bidders must be OEM/OES or authorized dealers with valid authorization, submit PAN, GSTIN, cancelled cheque, EFT mandate, and endorse the tender document with Nil deviation certificate. Include SPC and warranty certificates, ensure invoice in consignee name with consignee GSTIN, and comply with 4-month delivery from PO.

What documents are required for ROTOMEK seals bid in Sundargarh?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, endorsed tender document, Nil deviation certificate, SPC, warranty certificates, and fitment certificates. OEM authorization must be attached if bidding as an authorized dealer.

What are the key technical specs for mechanical seal ROTOMEK?

Technical scope includes ROTOMEK SEALS: MECHANICAL SEAL with drawing numbers M3197010102 and M3197010001. Ensure interchangeability and conformity to item long text, with NSPCL store inspection prior to acceptance and warranty coverage as specified.

What is the delivery timeline for this Odisha tender?

Delivery must be completed within 4 months from the purchase order date, with an emphasis on earliest feasible supply. The option clause allows up to 25% quantity variation at contracted rates during the contract period.

What are the payment terms for ROTOMEK seals procurement?

The purchaser offers 100% payment within 30 days after receipt and site acceptance. Ensure invoice is raised in the consignee name with the consignee GSTIN, aligning with NSPCL inspection outcomes.

Who qualifies as eligible bidders for this OEM/Channel tender?

Eligible bidders must be OEM/OES or authorized dealers with valid bid-specific authorization from the OEM/OES for this tender. Submissions must include required commissioning and fitment evidence to support warranty and interchangeability guarantees.

What is the warranty coverage for ROTOMEK seals in this bid?

Warranty spans 18 months for workmanship/manufacturing defects or 12 months from date of use, whichever occurs first. Vendors must provide guarantee certificates and fitment validation to ensure compliance with interchangeability guarantees.

Are there inspection requirements before accepting ROTOMEK seals?

Yes. Inspection will be conducted at NSPCL stores prior to acceptance. Suppliers should coordinate delivery and ensure packaging allows inspection, with documentation including warranty and fitment certificates ready for review.