GEM

Arts and Culture Department Puducherry desktop computer tender Pondicherry 2025 - Q2 high-end, TPM, ISI/ISO 9001 compliant

Posted

28 Oct 2025, 04:46 pm

Deadline

07 Nov 2025, 05:00 pm

EMD

₹32,174

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue28 Oct 2025, 04:46 pm
AwardPending
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Quantity

21

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Arts And Culture Department Puducherry for procurement of Entry and Mid Level Desktop Computers (Q2) and High End Desktop Computers (Q2) in PONDICHERRY, PUDUCHERRY - 605007. The bid carries an EMD of ₹32,174 and may include quantity adjustments up to 25% during and after contract award. Bidders must ensure data sheets are uploaded, installation and configuration are performed by OEM-certified resources, and that the offered products remain within 7 years of market life. A minimum of three years of government or PSU supply experience is required, with the OEM or reseller capable of providing End User Certificates if requested. The contract allows extension of delivery time proportional to quantity changes, starting from the last delivery order date. This procurement emphasizes device specifications aligned to modern desktop standards and on-site OEM warranty.

Technical Specifications & Requirements

  • Category: DESKTOP COMPUTERS (Entry/Mid Level and High End) with Q2 grading; Processor details arm the selection towards capable multi-core CPUs; Motherboard must include Trusted Platform Module support; Operating System: factory pre-loaded by Desktop OEM; RAM: specified size per system; Storage: include SSD and HDD capacities; Cabinet: form factor and optical drive bays; Ports: USB Type A 3.2 Gen 1, HDMI, DP, USB Type C counts; Monitor availability and panel type/cross-check; Network/Graphics: integral graphics type and panel specs; Warranty: On Site OEM Warranty in years; Other: backup devices or peripherals as per BOQ; Data Sheet submission required; End User Certificate provisions applicable.

Terms, Conditions & Eligibility

  • EMD: ₹32,174 required; payment terms as per government norms.
  • Experience: bidder or OEM must have supplied similar Category Products to Central/State Govt or PSU for 3 years prior to bid opening; include contract copies.
  • Lifecycle: products must have at least 7 years residual market life; not end-of-life before then.
  • Documentation: upload product Data Sheets; GST clarity; End User Certificates if requested.
  • Delivery/Installation: installation by OEM-certified personnel; detailed tender terms allow 25% quantity variation and extended delivery period calculations.
  • GST: bidder responsible for applicable GST; reimbursement as actuals or applicable rate, up to the quoted GST percentage.

Key Specifications

  • Desktop computer category: Entry/Mid Level and High End (Q2)

  • Processor details aligned to current desktop tiers

  • Motherboard with Trusted Platform Module (TPM) support

  • Factory pre-loaded operating system by Desktop OEM

  • RAM specifications per system (GB)

  • Storage: SSD capacity (GB) and HDD capacity (GB)

  • Cabinet form factor and optical drive bays

  • Ports: USB Type A 3.2 Gen 1 count, HDMI count, DP/USB Type C counts

  • Monitor availability with panel type and screen size in cm

  • On-site OEM warranty: duration in years

Terms & Conditions

  • EMD amount and payment terms as per government norms

  • 3 years govt/PSU supply experience with contract copies

  • Data Sheet submission and OEM installation/commissioning by OEM-certified personnel

  • Delivery extension rules allow 25% quantity variation and time proportional adjustments

  • 7 years residual market life requirement for offered products

  • GST responsibility and end-user certificate provisions

Important Clauses

Payment Terms

Payment will follow government norms; GST handled by bidder with reimbursement as actuals or capped to quoted rate.

Delivery Schedule

Delivery quantity may increase up to 25% at contract rates; delivery period starts from last original delivery order date; extended time proportional to quantity but minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; contract terms allow LDs as per standard govt procurement norms for delays.

Bidder Eligibility

  • Regular manufacturing and supply of similar products to govt organizations for 3 years

  • Not under liquidation or bankruptcy; provide undertaking

  • Offered products must have 7 years residual market life; not end-of-life before then

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
CABINET Bays for Optical Drive 1
PORTS Number of USB Type A Port (Version 3 point 2 Gen 1) 6 Or higher
PORTS Number of HDMI Ports 1 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Vertical Alignment (VA)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from Central/State Govt or PSU for 3 years

4

Financial statements (as required by terms)

5

EMD submission document (₹32,174)

6

Technical bid documents and Data Sheets for offered desktops

7

OEM authorizations or reseller agreements (if applicable)

8

End User Certificate (if requested by buyer)

Frequently Asked Questions

How to bid for the desktop computer tender in Pondicherry 2025?

To bid in the Puducherry desktop tender, submit GST, PAN, and 3 years govt/PSU supply experience along with Data Sheets. Ensure EMD of ₹32,174 is paid and include OEM authorization if applicable. Include End User Certificate if requested and confirm 7 years residual market life for all models offered.

What documents are required for the Puducherry desktop tender submission?

Required documents include GST certificate, PAN, 3-year govt/PSU experience certificates with contract copies, financial statements, EMD document for ₹32,174, technical bid with Data Sheets, OEM authorizations, and End User Certificate where requested by the buyer.

What are the technical specifications for the Q2 desktop category in Puducherry?

Specifications cover Processor category, TPM-enabled motherboard, factory pre-loaded OS, RAM capacity, SSD/HDD storage, cabinet form factor with optical bays, USB Type A 3.2 Gen 1 ports, HDMI, DP, USB-C counts, monitor availability and panel type, plus on-site OEM warranty terms.

What is the EMD amount for the Puducherry desktop procurement?

The EMD for this procurement is ₹32,174. Ensure payment through the prescribed channel and attach appropriate EMD documentation with the bid to avoid disqualification.

What is the delivery extension policy for quantity changes in Puducherry tender?

Quantity changes up to 25% are allowed at contract rates. Delivery time extends proportionally to the increased quantity using the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.

What experience is required to participate in the Puducherry govt desktop bid?

Bidders or OEMs must have supplied similar desktop products to Central/State Government or PSU for at least 3 years prior to bid opening, with copies of relevant contracts submitted to support continuous supply.

Are on-site OEM warranties required for Puducherry desktop deliveries?

Yes. Installation, commissioning, testing, and configuration must be carried out by OEM-certified personnel or OEM-authorized resellers under an on-site OEM warranty arrangement, ensuring post-installation support.

What is the minimum market life requirement for offered desktops in this tender?

Offerings must have a remaining market life of at least 7 years, meaning the OEM should not declare the product End-of-Life before this period expires.