GEM

Indian Army Department Of Military Affairs Spare Parts Tender India 2025 IS 1364 OEM Authorisation and 6 Months Warranty

Posted

21 Oct 2025, 01:11 pm

Deadline

03 Nov 2025, 02:00 pm

Location

JAMMU , JAMMU & KASHMIR

Latest Corrigendum Available

Progress

Issue21 Oct 2025, 01:11 pm
Corrigendum31 Oct 2025
AwardPending
Explore all 3 tabs to view complete tender details

Quantity

32

Key Highlights

  • • Mandatory OEM/Authorisation Certificate for manufacturer or bidder
  • • Minimum 5 years experience and vendor rating > 4.5
  • • 6-month warranty on spare parts; genuine, new spares only
  • • Sample required within 7 days; on-site verification after L1 selection
  • • Up to 25% quantity variation at contracted rates with extended delivery timelines
  • • GST applicability; MSE certificate required at bid participation

Categories 10

FLANGE FUEL FILTERS CABLE VEHICLE ACCESSORIES AND COMPONENT FLEXIBLE PIPE BUSH SLEEVE SEALING RING BLADE ENGINE PARTS

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procuring a broad set of automotive and mechanical spare parts, including ASSY COPUPLING FLANGE 130 DIA, ASSY CLUTCH PRESSURE PLATE 310 DIA CLUTCH, SPARK PLUG CHAMPION RC 8 YC, and related components such as WIPER BLADE, DASH BOARD LOCK, OIL FILTER, CLUTCH CABLE ASSY, and more. 20 items tabulated in the BOQ with unspecified quantities. Estimated value and EMD are not disclosed. The contract carries an option clause allowing up to 25% quantity variation, at contracted rates, with delivery schedule linked to the original delivery period. Additional terms emphasize genuine spares, new items, and sample verification at buyer premises. Notable differentiators include mandatory OEM/authorized supplier status and a 6-month spare parts warranty.

Technical Specifications & Requirements

  • Genuine spare parts only; no duplicates or refurbished items.
  • New items only; sample to be produced during technical evaluation within 7 days.
  • Warranty: 6 months on spare parts.
  • All transportation and overhaul delivery charges borne by the bidder.
  • Post-selection, spare samples will be verified at buyer’s premises.
  • Non-genuine spares rejected; OEM/authorized spares required upon first failure.
  • Experience: minimum 5 years; Authorisation certificate of manufacturer/bidder mandatory; bidder must be an authorized vendor.
  • GST as per prevailing rates; MSE certificate required at bid participation; vendor rating must exceed 4.5.
  • Prior to award, an OEM authentication and supplier credibility check will be conducted.

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in tender documents.
  • Delivery flexibility: quantity may increase by up to 25% during contract, with corresponding delivery extension calculations.
  • Payment terms: not specified in the tender and ATC; bidders should seek clarification.
  • Documentation: mandatory GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance documents.
  • bidder must be an authorized vendor of the equipment and possess IS 1364/ISI-related compatibility where applicable.
  • Sample submission at tech evaluation and post-award on-site verification required.
  • Any non-compliance with OEM authenticity or spares will lead to bid rejection and potential blacklisting.

Key Specifications

  • 20 item BOQ with items such as ASSY COPUPLING FLANGE 130 DIA, ASSY CLUTCH PRESSURE PLATE 310 DIA CLUTCH, SPARK PLUG CHAMPION RC 8 YC, WIPER BLADE, DASH BOARD LOCK, OIL FILTER, CLUTCH CABLE ASSY, BONET CATCH, etc.

  • Only genuine spare parts; new condition; no refurbished items

  • 6 months warranty on spare parts

  • Sample submission within 7 days for technical evaluation

  • OEM/Manufacturer authorization mandatory; authorized vendor status required

  • GST as per prevailing rates; MSE certification required; rating > 4.5

Terms & Conditions

  • OEM authorization and authentic spare parts are mandatory

  • 6-month warranty and 7-day sample submission window

  • 25% quantity variation with extended delivery period rights

Important Clauses

Payment Terms

Payment terms not specified in tender; clarify with buyer; ensure compliance with GST and any advance/ milestone provisions.

Delivery Schedule

Delivery period may extend for increased quantity up to the original schedule; minimum 30 days extension when applicable.

Penalties/Liquidated Damages

Penalties for delays required; LD details to be clarified in the final contract per option clause and delivery deadlines.

Bidder Eligibility

  • Authorized vendor status for the equipment

  • Minimum 5 years' relevant experience

  • Vendor rating above 4.5 and MSE certificate at bid participation

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ASSY COPUPLING FLANGE 130 DIA ASSY COPUPLING FLANGE 130 DIA 1 pieces terminator 15
2 ASSY CLUTCH PRESSURE PLATE 310 DIA CLUTCH ASSY CLUTCH PRESSURE PLATE 310 DIA CLUTCH 1 pieces terminator 15
3 SPARK PLUG CHAMPION RC 8 YC SPARK PLUG CHAMPION RC 8 YC 4 pieces terminator 15
4 ASSY SLEEVE CYL ASSY SLEEVE CYL 1 pieces terminator 15
5 TIE ROD END STEERING TIE ROD END STEERING 2 pieces terminator 15
6 FLEXIBLE PIPE FLEXIBLE PIPE 1 pieces terminator 15
7 ASSY FUEL FILTER ASSY FUEL FILTER 1 pieces terminator 15
8 WIPER BLADE WIPER BLADE 1 pieces terminator 15
9 DASH BOARD LOCK DASH BOARD LOCK 1 pieces terminator 15
10 CYL HEAD GASKET CYL HEAD GASKET 1 pieces terminator 15
11 BUSH BUSH 4 pieces terminator 15
12 CABLE ASSY SPEEDOMETER CABLE ASSY SPEEDOMETER 1 pieces terminator 15
13 CLUTCH CABLE ASSY CLUTCH CABLE ASSY 1 pieces terminator 15
14 BONET CATCH BONET CATCH 2 pieces terminator 15
15 OIL FILTER OIL FILTER 1 pieces terminator 15
16 LOCK WASHER LOCK WASHER 2 pieces terminator 15
17 HOUSING HOUSING 1 pieces terminator 15
18 BOLT M6X85 IS 1364 BOLT M6X85 IS 1364 3 pieces terminator 15
19 SELF HOUSING SELF HOUSING 1 pieces terminator 15
20 LOCK NUT M10 LOCK NUT M10 2 pieces terminator 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (minimum 5 years in similar spare parts supply)

4

Financial statements (last 2-3 years)

5

EMD/Security deposit (amount not disclosed; bidders should verify)

6

Technical bid documents demonstrating OEM authorization

7

OEM authorization certificate and bidder authorization

8

MSE certificate at bid participation

9

Vendor rating documentation (>4.5)

Corrigendum Updates

1 Update
#1

Update

31 Oct 2025

Extended Deadline

03 Nov 2025, 02:00 pm

Opening Date

03 Nov 2025, 02:30 pm

Frequently Asked Questions

How to bid for Indian Army spare parts tender in India 2025

Bidders must submit GST, PAN, 5+ years experience certificates, financial statements, OEM authorisations, and MSE certificate. Ensure genuine spares, 6-month warranty, and sample within 7 days. The bid requires authorized vendor status and a rating above 4.5; quantity may vary up to 25% with adjusted delivery.

What documents are required for Army spare parts tender submission in India

Submit GST registration, PAN card, experience certificates (5 years), financial statements, OEM authorization, technical compliance certificates, MSE certificate, and vendor rating proof (above 4.5). Include sample submission documentation and on-site verification readiness.

What are the technical specifications for authentic spares tender in India

Tender requires genuine spare parts in new condition for items including ASSY COPUPLING FLANGE 130 DIA and SPARK PLUG CHAMPION RC 8 YC. Emphasizes OEM authorization, 6-month warranty, and IS/ISI related compatibility for applicable components.

When is the delivery window and quantity variation allowed in Army tender

The contract permits up to 25% quantity variation at contracted rates. Delivery time extends from the last date of the original delivery order; additional time uses a 30-day minimum, and the extension aligns with the proportion of extra quantity.

What is the warranty requirement for spare parts in this procurement

A 6-month warranty applies to spare parts provided. This period starts from delivery and covers defects in materials or workmanship; non-genuine parts are rejected and may trigger remedy requirements from the supplier.

What are the key eligibility criteria for Army spares supplier

Candidates must be an authorized vendor with OEM authorization, possess a minimum 5 years experience, have a vendor rating above 4.5, hold an MSE certificate, and provide genuine, new spares with GST compliance.

What are the payment terms for the Army equipment supply contract

Payment terms are not explicitly stated in the tender; bidders should await clarification. Expect standard government practices including GST compliance, potential milestones, and verification before release of payments after delivery and acceptance.