GEM

Visakhapatnam Port Trust Procurement: UN Ruled Registers, File Covers, File Boards and Dak Pads 2025

Posted

27 Oct 2025, 06:03 pm

Deadline

18 Nov 2025, 11:00 am

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue27 Oct 2025, 06:03 pm
AwardPending
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Quantity

20935

Category

Un Ruled Registers White 3QR 1 by 2 FC

Bid Type

Two Packet Bid

Key Highlights

  • • Local supplier eligibility: only Visakhapatnam-based firms considered for evaluation
  • • Option clause: quantity may increase up to 25% with corresponding delivery time calculations
  • • Scope: purchase of UN Ruled Registers, Ruled Registers, File Covers with Eyelets, File Boards, Dak Pads
  • • Total quantity: 20,935 units; estimated value Rs 3,09,225
  • • Loading/unloading responsibilities fall on the supplier; bid must include all costs
  • • Sample submissions required for each item with specified GSM/size
  • • Materials inspection at Visakhapatnam Port Authority facilities
  • • Decimal coin quotations only

Categories 2

SHOE ACCESSORIES EYELET

Tender Overview

Visakhapatnam Port Trust (VPT) invites supply of UN Ruled Registers, Ruled Registers, File Covers with Eyelets, File Boards with Flaps and Tape, and Dak Pads with Folders and Tape. Total quantity: 20,935 units with an estimated value of Rs 3,09,225. Location: Visakhapatnam, Andhra Pradesh. Scope is strictly supply of goods; delivery and related handling responsibilities on the supplier’s side. Key differentiator includes the option to adjust quantity up to 25% during contract execution, with extended delivery periods as per the option clause. Local bidders from Visakhapatnam will receive favorable evaluation. Unique aspect: sample submission required for each item, with GSM/size specifications, and materials inspection at the Port Authority facility. This tender emphasizes on-site logistics and unit-level conformity. keywords include tender in Visakhapatnam and Visakhapatnam Port Trust procurement.

Technical Specifications & Requirements

  • Items: UN Ruled Registers, Ruled Registers, File Covers with Eyelets, File Boards with Flaps and Tape, Dak Pads with Folders and Tape
  • Total quantity: 20,935 units; Estimated cost: Rs 3,09,225
  • Sample requirement: submit one sample per item with required GSM/size for registers
  • Local firm eligibility: only Visakhapatnam-based suppliers considered for evaluation
  • Inspection: tendered materials available for inspection at Material Division, VPT, Visakhapatnam
  • Loading/unloading: scope of supplier; all cost components to be included in bid price
  • Currency: decimal coin quotation required

Terms, Conditions & Eligibility

  • Delivery: option clause allows quantity variation up to 25%, with extended delivery time calculations
  • Samples: required per item; failure to provide leads to rejection
  • Inspection: material samples and tendered items to be inspected at VPT premises
  • Local preference: only local firms from Visakhapatnam will be considered for evaluation
  • Scope: bid price to include all cost components; supply of goods only
  • Payment/Emd specifics: not specified in the provided data; bidders to adhere to standard govt procurement practices

Key Specifications

  • Product categories: UN Ruled Registers, Ruled Registers, File Covers with Eyelets, File Boards with Flaps and Tape, Dak Pads with Folders and Tape

  • Total quantity: 20,935 units; Estimated value: Rs 3,09,225

  • Sample requirement: one sample per item with required GSM/size for registers

  • Delivery scope: supplier to handle loading/unloading; bid must cover all costs

  • Inspection access: samples and tendered materials available for inspection at VPT Material Division

Terms & Conditions

  • Option Clause: up to 25% quantity variation; extended delivery period governed by formula

  • Local eligibility: only Visakhapatnam-based firms considered for evaluation

  • Sample submission: required per item with GSM/size specification; failure leads to rejection

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard govt terms and include all costs in bid price

Delivery Schedule

Delivery period adjustable under option clause; time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; typical procurement penalties may apply for late delivery per governing regulations

Bidder Eligibility

  • Visakhapatnam-based bidder eligibility for evaluation

  • Evidence of sample GSM/size conformity for each item

  • Ability to handle loading/unloading at yard as part of scope

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Un Ruled Registers White 3QR 1 by 2 FC Un Ruled Registers White 3QR 1 by 2 FC Size 31 point 5X20 cms 500 nos [email protected] 30
2 Ruled Register 3QR 1 by 2 FC Ruled Register 3QR 1 by 2 FC Size of 32x20cms 58GSM 750 nos [email protected] 30
3 File Covers General with Eyelets File Covers General with Eyelets Size 35 point 5cmx25cm 240GSM 13,535 nos [email protected] 30
4 File Board Size with Flaps and Tape File Board Size 380x250mm GSM 2500 with flaps and tape 5,900 nos [email protected] 30
5 Dak Pads with Folders and Tape Dak Pads with Folders and Tape with 250x345mm size 2500 GSM 250 nos [email protected] 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply projects

4

Financial statements (last 3 years) or equivalent

5

EMD/Security deposit documentation (as applicable by tender rules)

6

Technical bid documents

7

OEM authorization or authorized dealer certificate (where applicable)

Frequently Asked Questions

How to bid for Visakhapatnam Port Trust registers tender in 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD, technical bid, and OEM authorizations. Ensure samples for each item with GSM/size, and quote in decimal coinage. Local presence in Visakhapatnam improves evaluation chances; delivery terms follow 25% option clause.

What documents are required for Visakhapatnam registers bid 2025?

Required documents include GST registration, PAN, 3-year financials, prior experience certificates for similar supply, EMD evidence, technical bid, and OEM authorization if applicable. Local inspection access to tendered materials is provided at VPT premises.

What are the key items in this Visakhapatnam Port Trust tender?

Key items: UN Ruled Registers, Ruled Registers, File Covers with Eyelets, File Boards with Flaps and Tape, and Dak Pads with Folders and Tape. Total quantity: 20,935 units; estimated value: Rs 3,09,225. Scope remains supply of goods only.

What is the delivery time clause for the Visakhapatnam tender?

Delivery time follows the option clause allowing up to 25% quantity variation. Extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original is shorter, time equals original period.

How will local firms affect evaluation in this Vizag tender?

Local firms from Visakhapatnam are explicitly favored for evaluation. Samples must be submitted and inspected, and tendered materials are available at the VPT Material Division for inspection by eligible bidders.

What is the scope of supply for this Visakhapatnam tender?

Scope is limited to the supply of goods: UN Ruled Registers, Ruled Registers, File Covers, File Boards, and Dak Pads. Loading/unloading at yard is the supplier’s responsibility, and the bid must cover all related costs.

Are decimal coin quotations required for this procurement?

Yes, bidders are required to quote in decimal coinage. Ensure pricing reflects all costs, including loading/unloading, inspection, and any incidental charges as part of the bid price.

What is the estimated value and total quantity for this tender in Vizag?

The tender covers 20,935 units across five item types with an estimated total cost of Rs 3,09,225. This indicates a compact, high-volume, budget-conscious procurement for office stationery and related supplies.