GEM

Indian Coast Guard Procurement of MAIN ENGINE SPARES 12000 HRLY Scope Chennai Tamil Nadu 2025

Posted

21 Oct 2025, 04:12 pm

Deadline

07 Nov 2025, 09:00 am

EMD

₹1,73,837

Location

CHENNAI , TAMIL NADU

Progress

Issue21 Oct 2025, 04:12 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

744

Categories 1

ENGINE

Tender Overview

Organization: Indian Coast Guard, part of the Department Of Defence. Product/Service: MAIN ENGINE 12000 HRLY ROUTINE SPARES across multiple sub-categories (A–AU as per title). Location: Chennai, Tamil Nadu. Estimated Value/EMD: EMD ₹173,837; scope covers supply of goods (spares) for port guard operations. Delivery: to The Officer in charge Coast Guard Store Depot, Elaya Street, VOC Nagar, Tondiarpet, Chennai. Key differentiator: PAC/STE processing model; mandatory certificate and performance guarantee; list of qualifying firms limited per ATC.

Technical Specifications & Requirements

  • Scope: Only supply of goods for main engine spare parts; 48 BOQ items (non-detailed nomenclature).
  • Delivery Location: Coast Guard Store Depot, Chennai, Tamil Nadu.
  • Processal Elements: PAC/STE basis; vendor list constraints; bid security declaration in lieu of EMD; certificate on firm letterhead confirming familiarity with Coast Guard Service requirements.
  • Key Compliance: 3% Performance Guarantee via bank; validity up to 60 days beyond warranty; certificate of familiarity with COAST GUARD requirements.
  • Documentation: OEM authorizations may be required; sample clarifications from consignor CGSD PORBANDAR; installation and commissioning included only if scope covers.

Terms, Conditions & Eligibility

  • EMD/Guarantee: Bid security declaration in lieu of EMD; Performance Guarantee 3% of contract value within 30 days; valid through 60 days post-warranty.
  • Delivery Window: Flexible delivery as per option clause; minimum extension logic 30 days; quantity adjustments up to 25% during contract.
  • Assessment: Vendors must show capability via PAC/STE framework; site visit or virtual confirmation possible; certificate on firm’s letterhead mandatory for favourable consideration.
  • Payment & Penalties: Payment terms aligned to contract; penalties/LD not explicitly defined in data; ensure compliance with statutory requirements.
  • Eligibility: OEM or authorized supplier; prior experience in defense spares preferred; readiness to supply 48-item BOQ; Chennai-based delivery authority identified.

Key Specifications

  • Product/service: MAIN ENGINE 12000 HRLY ROUTINE SPARES

  • Delivery location: Coast Guard Store Depot, Elaya Street, VOC Nagar, Tondiarpet, Chennai, Tamil Nadu 600081

  • EMD: ₹173,837

  • Contract type: PAC/STE basis

  • Performance Guarantee: 3% of contract value, bank guarantee, valid through 60 days after warranty

  • Option clause: quantity may increase/decrease by up to 25% during and after contract, with adjusted delivery period

Terms & Conditions

  • EMD replaced by bid security declaration; delivery variance allowed up to 25%

  • 3% performance guarantee required within 30 days of order; validity to 60 days post-warranty

  • PAC/STE processing; vendor list restrictions; required firm-head certificate for favorable consideration

Important Clauses

Payment Terms

Payment terms align to contract; 3% performance guarantee required; bid security declaration replaces EMD

Delivery Schedule

Delivery to The Officer in charge Coast Guard Store Depot, Chennai; additional time calculation: (increased quantity ÷ original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Penalties/LD not detailed; adherence to delivery windows and contract terms implied; ensure timely supply under PAC/STE

Bidder Eligibility

  • OEM or authorized supplier for main engine spares

  • Demonstrated experience in defense engine spare supply

  • Ability to supply to Chennai, Tamil Nadu with required documentation

Bill of Quantities (BOQ) 48 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MAIN ENGINE 12000 HRLY ROUTINE SPARES Clamping Spring 8 nos [email protected] 180
2 A O Ring 4 nos [email protected] 180
3 B Plate Sparing 160 nos [email protected] 180
4 C O Ring 4 nos [email protected] 180
5 D O Ring 26 nos [email protected] 180
6 E O Ring 12 nos [email protected] 180
7 F O Ring 8 nos [email protected] 180
8 G O Ring 12 nos [email protected] 180
9 H O Ring 6 nos [email protected] 180
10 I O Ring 4 nos [email protected] 180
11 J O Ring 13 nos [email protected] 180
12 K O Ring 1 nos [email protected] 180
13 L O Ring 8 nos [email protected] 180
14 M O Ring 2 nos [email protected] 180
15 N O Ring 3 nos [email protected] 180
16 O O Ring 1 nos [email protected] 180
17 P Wire 4 nos [email protected] 180
18 Q Washer 32 nos [email protected] 180
19 R Screw 32 nos [email protected] 180
20 S O Ring 12 nos [email protected] 180
21 T O Ring 10 nos [email protected] 180
22 U O Ring 2 nos [email protected] 180
23 V O Ring 2 nos [email protected] 180
24 W O Ring 2 nos [email protected] 180
25 X O Ring 2 nos [email protected] 180
26 Y Nut 8 nos [email protected] 180
27 Z O Ring 8 nos [email protected] 180
28 AA O Ring 16 nos [email protected] 180
29 AB O Ring 16 nos [email protected] 180
30 AC O Ring 16 nos [email protected] 180
31 AD Copper Sealing Ring 48 nos [email protected] 180
32 AE Thread Plug 48 nos [email protected] 180
33 AF Sealing Ring/ Copper Sealing Ring 64 nos [email protected] 180
34 AG O Ring 12 nos [email protected] 180
35 AH O Ring 8 nos [email protected] 180
36 AI Washer 12 nos [email protected] 180
37 AJ O Ring 16 nos [email protected] 180
38 AK Grommet 12 nos [email protected] 180
39 AL O Ring 8 nos [email protected] 180
40 AM O Ring 12 nos [email protected] 180
41 AN O Ring 16 nos [email protected] 180
42 AO Washer 4 nos [email protected] 180
43 AP O Ring 4 nos [email protected] 180
44 AQ Washer 4 nos [email protected] 180
45 AR Washer 4 nos [email protected] 180
46 AS O Ring 2 nos [email protected] 180
47 AT Copper Sealing Ring 20 nos [email protected] 180
48 AU Hex Screw 16 nos [email protected] 180

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar engine spare supply

4

Financial statements for last 2-3 years

5

EMD/Security declaration document

6

Technical bid documentation demonstrating compliance

7

OEM authorization (where applicable)

8

Product literature and ISI/ISO certifications (if available)

9

Firm on-letterhead certification confirming understanding of COAST GUARD requirements

Frequently Asked Questions

How to bid for the main engine spares tender in Chennai?

To bid on this PAC/STE-based procurement, submit a bid security declaration in lieu of EMD, provide a 3% performance guarantee within 30 days of confirmed order, and furnish OEM authorizations if applicable. Include firm-letterhead certificate confirming awareness of Coast Guard requirements and attach GST, PAN, and financial statements.

What documents are required for Coast Guard engine spares tender in Tamil Nadu?

Required documents include GST registration, PAN, 2-3 years' financial statements, relevant experience certificates, OEM authorization, technical bid with compliance details, EMD substitute declaration, and firm-letterhead certificate confirming understanding of COAST GUARD COAS T GUARD SERVICE requirements.

What is the EMD or substitute payment for this procurement?

The tender uses a bid security declaration in lieu of EMD; actual EMD amount is ₹173,837 as a reference for value sizing, while the financial instrument required is a performance guarantee of 3% of contract value payable within 30 days of order confirmation.

What is the delivery location for the engine spares supply?

Delivery is to The Officer in charge Coast Guard Store Depot, Elaya Street, VOC Nagar, Tondiarpet, Chennai, Tamil Nadu 600081; delivery terms rely on the option clause and 30-day minimum extension rules for quantity adjustments.

What standards or certifications are required for this Coast Guard procurement?

While specific standards aren’t listed, bidders should provide OEM authorizations and any available product literature; compliance with PAC/STE process is mandatory, along with the firm-head certificate confirming understanding of Coast Guard requirements.

What is the scope of supply for the BOQ items?

The scope is limited to the supply of goods: 48 BOQ items of main engine spares; detailed item nomenclature is not provided, so bidders should align with the Coast Guard service requirements and confirm item availability with the consignee before submission.

What delivery flexibility is allowed for quantity changes?

The purchaser may increase/decrease quantity by up to 25% at contract placement and during currency; delivery period adjusts accordingly using the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

How does the PAC/STE processing affect bidder eligibility in this tender?

PAC/STE basis requires inclusion in the vendor list with MTU India Pvt. Ltd. as reference; only authorized/eligible firms may participate as per CGDA guidance; ensure you are registered for PAC/STE participation and provide required attestations.