GEM

Eastern Coalfields Limited Facility Management Services Lump Sum NCW Machine Shop & Pump Shop 2025

Posted

28 Oct 2025, 06:37 pm

Deadline

07 Nov 2025, 07:00 pm

EMD

₹12,300

Value

₹9,76,273

Location

BARDHAMAN , WEST BENGAL

Progress

Issue28 Oct 2025, 06:37 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Facility Management Services for NCW Machine Shop and Pump Shop as a lump-sum contract.
  • • Contract duration approx. 301 days with Sundays/holidays excluded; Annexure A and B govern schedule.
  • • EMD of ₹12,300; estimated contract value ₹976,273.
  • • 25% variation allowance for quantity/duration before issuance; 25% post-issuance cap.
  • • No explicit technical specs; rely on ATC, Corrigendum, and Annexure A/B.
  • • Points of contact: K K Dhiri and M V Kanojiya; guidance for clarifications.
  • • Mandatory certificate/document submission per bid document; rejection if missing.

Categories 6

OTHER SERVICE MISCELLANEOUS SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT MACHINE

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, invites bids for Facility Management Services (Lump Sum) at the NCW Machine Shop and Pump Shop. The engagement spans about 301 days (roughly 1 year) with Sundays and holidays excluded. Estimated value is ₹976,273, and an EMD of ₹12,300 applies. The contract includes an option clause allowing ±25% change in quantity or duration before issue and a similar cap post-issue. Key contacts for support: K K Dhiri and M V Kanojiya. This is a focused operation-support procurement with emphasis on reliability and adherence to Annexure A and B clauses.

Technical Specifications & Requirements

  • Scope: Facility Management Services for NCW Machine Shop and Pump Shop on a lump-sum basis.
  • Duration: 301 days (excluding Sundays/holidays per Annexure A and B).
  • Estimated value: ₹976,273; EMD: ₹12,300.
  • Commercial terms: 25% quantity/duration variation permitted before contract issuance; post-issuance variation limited to 25%.
  • Documentation: Bidder must upload required certificates/documents as per Bid Document/ATC; non-submission can lead to rejection.
  • Contacts: For support, reach out to K K Dhiri (Sr. Manager E&M, NCW) and M V Kanojiya (Manager E&M, NCW).
  • No technical specifications are listed; bidders should align with Annexure A/B and ATC terms.

Terms, Conditions & Eligibility

  • EMD: ₹12,300.
  • Certificates/documentation required: all certificates specified in Bid Document/ATC; failure to upload can lead to rejection.
  • Clause: Buyer may modify contract duration/quantity by up to 25% pre- and post-issuance.
  • Support contacts provided for clarifications; bidders should ensure compliance with ATC and Corrigendum.
  • Bidder readiness: ensure all mandatory documents are submitted as per terms; ensure eligibility for facility management services with lump-sum engagement.

Key Specifications

  • Service category: Facility Management Services (Lump Sum) for NCW Machine Shop and Pump Shop

  • Contract duration: 301 days; exclude Sundays/holidays per Annexure A and B

  • Estimated contract value: ₹976,273; EMD: ₹12,300

  • Variation clause: ±25% before contract issue; post-issue variation up to 25%

  • Documentation: upload all required certificates as per ATC; non-submission risks rejection

  • Contacts: K K Dhiri (Sr. Manager E&M, NCW) and M V Kanojiya (Manager E&M, NCW)

Terms & Conditions

  • EMD amount and submission method as per tender terms

  • Pre-issuance and post-issuance variation limits (±25%)

  • Mandatory documentation and ATC compliance for bid acceptance

Important Clauses

Payment Terms

Not specified in data; bid should confirm lump-sum payment structure through ATC and Corrigendum

Delivery Schedule

301-day duration with Sundays/holidays excluded; detailed schedule per Annexure A and B

Penalties/Liquidated Damages

Not specified in data; bidders should review ATC for LD provisions if any

Bidder Eligibility

  • Experience in facility management services for industrial/Machine Shop environments

  • Financial stability evidenced by turnover; compliant with GST/PAN requirements

  • Ability to meet 301-day service schedule and lump-sum payment terms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for facility management / similar engagements

4

Financial statements / turnover evidence

5

EMD submission document (₹12,300)

6

Technical bid documents and compliance certificates

7

OEM authorizations or subcontractor approvals (if any)

8

Certificate of enlistment / registration with appropriate authorities

Frequently Asked Questions

How to bid for NCW facility management tender in 2025?

Bidders must submit all mandatory documents listed in the Terms & Conditions, including GST, PAN, experience certificates, financials, and EMD of ₹12,300. Ensure compliance with ATC clauses, Annexure A/B schedules, and upload required certificates to avoid rejection.

What documents are required for Eastern Coalfields NCW bid 2025?

Required documents include GST certificate, PAN, experience certificates in similar work, financial statements, EMD submission proof, technical compliance certificates, OEM authorizations (if applicable), and any mandatory certificates specified in the ATC/Corrigendum.

What are the key terms for the lump-sum facility management contract at NCW?

Key terms include a lump-sum payment for 301 service days ( Sundays/holidays excluded), an estimated value of ₹976,273, EMD ₹12,300, and a ±25% variation option before contract issue; post-issuance variation limited to 25%.

How is variation in contract quantity/duration handled for this tender?

The buyer may adjust contract quantity or duration up to 25% before issuance; after issue, adjustments remain capped at 25%. Bidders must accept revised scope as per the clause.

When are the support contacts for NCW facility management bid inquiries?

Contact K K Dhiri, Sr. Manager E&M NCW, at 7000967276, or M V Kanojiya, Manager E&M NCW, at 9434790128, for clarifications and ATC-related inquiries.

What standards or specifications are specified for this NCW tender?

No explicit technical specifications are provided in the data; bidders should rely on ATC, Corrigendum, and Annexure A/B for any standards and compliance requirements.

What is the estimated contract value and EMD for the NCW facility management bid?

Estimated value is ₹976,273 and EMD amount is ₹12,300. Ensure payment of EMD via the prescribed method and include it with the technical bid submission.

What is the delivery timeline for NCW machine & pump shop services?

The timeline is 301 days of service, excluding Sundays and holidays as per Annexure A and B; bidders should align mobilization and execution accordingly within this window.