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Indian Coast Guard Shafting Spares Tender Chennai Tamil Nadu 2025 – ISD Compliance, 25% Quantity Variations, 10-Day Service Guarantee

Posted

22 Oct 2025, 10:12 am

Deadline

07 Nov 2025, 09:00 am

EMD

₹2,98,919

Location

CHENNAI , TAMIL NADU

Progress

Issue22 Oct 2025, 10:12 am
AwardPending
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Quantity

7

Category

SHAFTING SPARES

Bid Type

Two Packet Bid

Tender Overview

The Indian Coast Guard, under the Department of Defence, invites bids for shafting spares across categories A–F, with an estimated EMD of ₹298,919. The delivery location is the Coast Guard Store Depot, VOC Nagar, 9/12 Elaya Street, Tondiarpet, Chennai, Tamil Nadu 600081. The scope is limited to the supply of goods, with potential quantity variation up to 25% of the bid quantity and further extension at contracted rates. Bidders must demonstrate prior govt/PSU supply experience for at least 1 year and provide contracts as evidence. The arrangement emphasizes timely after-sales service and adherence to stipulated delivery timelines.

Technical Specifications & Requirements

  • No product specifications are published in the tender data; however, the procurement targets shafting spares across multiple categories (A–F) for defence use.
  • The contract includes an option clause allowing a 25% upsize during execution and extension of delivery time proportional to additional quantity, with a minimum 30 days.
  • Delivery and installation, if covered, occur at the Chennai address; scope is strictly supply of goods.
  • Warranty demands corrective service within 10 days of defect notification; penalties apply at 0.5% of unit price per week of delay, capped at 10% of total contract value. Penalties may be recovered from PBG or via direct payment.
  • Experience requirements mandate regular government or PSU contracts for similar items for at least 1 year pre-bid opening.
  • Bidder documents must include all certificates; non-submission risks rejection.

Terms, Conditions & Eligibility

  • EMD: ₹298,919; comply with standard online or bank-mode submission.
  • Delivery: Primary delivery to The Officer In-charge Coast Guard Store Depot, Chennai; delivery period terms align with option clause and original delivery period.
  • Scope: Only supply of goods; installation/commissioning, if included, follows the scope.
  • Warranty: 10-day service rectification window; 0.5% weekly penalty; cumulative cap 10% of contract value; post-capacity, alternate sourcing risks and PBG forfeiture.
  • Experience: Minimum 1 year of supplying similar shafting spare parts to Govt/PSU; provide contract copies per year inside bid.
  • Documentation: Upload required certificates; non-compliance leads to rejection. The buyer reserves rights on quantity fluctuations and performance terms.

Key Specifications

  • Product/service: Shafting spares for defence procurement (categories A–F) – no explicit technical specs published

  • Quantity/Value: 25% quantity variation right; estimated EMD ₹298,919

  • Standards/Certifications: Not specified in data; ensure compliance with govt procurement certs

  • Delivery: To The Officer In-charge Coast Guard Store Depot, Tamil Nadu, Chennai

  • Warranty: 10 days service rectification window; penalties 0.5% per week; cap 10% of contract value

  • Experience: Minimum 1 year govt/PSU supply experience for similar items; contracts to be submitted

Terms & Conditions

  • EMD amount is ₹298,919 with submission in approved mode

  • Quantity may increase by up to 25% during or after award

  • Delivery address is Chennai Coast Guard Store Depot; scope is goods supply only

Important Clauses

Payment Terms

Not specified beyond EMD; ensure bid includes compliant payment terms per purchaser guidance

Delivery Schedule

Delivery period linked to original delivery timeline; extension via option clause with proportional time increase and minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week for defects rectification delay; cumulative cap 10% of contract value; post-capacity service from alternate sources at seller’s cost; penalties may be drawn from PBG

Bidder Eligibility

  • Minimum 1 year of experience supplying shafting spares to Govt/PSU

  • Proof of contracts for each year demonstrating quantity supplied

  • Adequate financial health and valid GST/PAN documentation

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SHAFTING SPARES Port Stern Tube Bearing FWD Stern Tube FWD Port 1 nos [email protected] 90
2 A STBD Stern Tube Bearing FDW Stern Tube Bearing FWD STBD 1 nos [email protected] 90
3 B STBD Stern Tube Bearing AFT Stern Tube Bearing AFT STBD 1 nos [email protected] 90
4 C Shaft Bearing AFT Port Thrordon Compact A Bracket Bearing A Bracket Shaft Bearing AFT Port 1 nos [email protected] 90
5 D Shaft Bearing AFT STBD Thrordon Compact Bracket Bearing A Bracket Shaft Bearing AFT STBD 1 nos [email protected] 90
6 E Shaft Bearing FWD Port Thrordon Compact P Bracket Bearing P Bracket Shaft Bearing FWD Port 1 nos [email protected] 90
7 F Shaft Bearing FWD STBD Throdon Compact P Bracket Bearing P Bracket Shaft Bearing FWD STBD 1 nos [email protected] 90

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for govt/PSU shafting/spares supply (minimum 1 year)

4

Contract copies or purchase orders showing yearly supply to Govt/PSU

5

Technical compliance certificates relevant to shafting spares

6

OEM authorisation or reseller agreements if applicable

7

EMD payment proof (online/DD as specified)

8

Company financial statements for the past fiscal year

Frequently Asked Questions

How to bid for shafting spares tender in Chennai 2025 for Indian Coast Guard

Bidders must meet eligibility: 1 year govt/PSU shafting supply experience, submit contract copies, provide GST/PAN, and attach EMD of ₹298,919. Include OEM authorisations if applicable. Ensure delivery to Chennai Coast Guard Store Depot; follow the option clause for up to 25% quantity variation.

What documents are required for shafting spares tender in Tamil Nadu

Required: GST certificate, PAN card, experience certificates showing govt/PSU work for shafting spares, annual contracts, financial statements, EMD proof, technical compliance certificates, OEM authorisation, and installation/maintenance capability details if applicable.

What are the delivery terms for Coast Guard shafting spares supply

Delivery must be to The Officer In-charge Coast Guard Store Depot, Chennai. Original delivery period applies; option clause allows up to 25% extra quantity with proportional delivery time, minimum 30 days for extension.

What is the penalty for delayed shafting spare part service in warranty

Defect rectification must occur within 10 days; if delayed, penalty is 0.5% of unit price per week, up to a 10% total contract value; penalties may be recovered from PBG or paid directly.

What is the EMD amount for this coast guard shafting tender 2025

EMD is ₹298,919; submission can be online or via bank mode as per standard tender procedures; ensure proof of payment accompanies bid submission.

What experience proves eligibility for defence shafting spares procurement

Provide contracts showing regular supply of similar shafting spares to govt or PSU entities for at least one year prior to bid opening; for bunch bids, the highest-value product must meet this criterion.

How to verify scope of supply for shafting spares to defence

Scope specifies supply of goods only; installation/commissioning if included would be within scope. Ensure all costs are included in bid price and confirm if any site commissioning is required.