Indian Army Department of Military Affairs Automotive Spare Parts Tender 2025 for 29 Items including Air Cylinder, Wiper Arm and Ball Joint – DEFENCE procurement

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for an automotive spare parts procurement comprising multiple items such as air cylinder, wiper arm, ball joint, rear mirror, and other listed components across 29 total items. No explicit quantities or estimated value are disclosed in the BOQ. The tender requires vendor registration with a Defence organisation, manufacturer authorisation where applicable, and a NDA. An option clause allows up to 50% quantity variation at contract award and potential extension of delivery time with minimum 30 days, subject to original delivery timelines. Bidders should anticipate a defence-specific procurement process and ensure compliance with the organisation’s vendor code creation prerequisites.

Technical Specifications & Requirements

• Title implies procurement of multiple mechanical and automotive spare parts for military applications, including items such as Pump, Air Gauge, Lamp RH, and Armature components listed in the category.
• No explicit technical specifications or performance thresholds are published in the tender data; bidders should rely on OEM part compatibility and standard Defence procurement practices.
• Key compliance points include Manufacturer Authorization where applicable, and NDA to protect contract information. Terms allow quantity variation up to 50% and extended delivery windows calculated by a formula linked to original delivery time. Ensure readiness to meet Defence empanelment requirements for award eligibility.
• Additional notes emphasize GST guidance, PAN, GSTIN submission, and EFT mandate for bid submission, along with the need to upload an undertaking regarding financial standing.

Terms & Eligibility

• EMD amount not disclosed in the data; bidders must satisfy standard defence EMD/security expectations where applicable.
• Registration with Defence Ordnance/DEPOT authorities is mandatory at bid opening; non-registered bidders should complete registration beforehand.
• Documentation required at bid submission includes PAN, GSTIN, cancelled cheque, EFT mandate, and Manufacturer Authorization if bidding through an authorised distributor. A non-disclosure declaration on bidder letterhead is required. The vendor code creation process is triggered by the bid.