GEM

Chennai Port Trust Telephone Instrument Tender Chennai Tamil Nadu 2025 - Hands Free Speaker Phone, Mute, Caller ID, Display Specifications

Posted

27 Oct 2025, 03:40 pm

Deadline

17 Nov 2025, 04:00 pm

Location

CHENNAI , TAMIL NADU

Progress

Issue27 Oct 2025, 03:40 pm
AwardPending
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Quantity

150

Bid Type

Two Packet Bid

Tender Overview

Chennai Port Trust invites bids for a telephone instrument with single push button functionality, featuring a hands free two way speaker phone, mute, caller ID, and a display module with a specified number of digits. The procurement is aimed at upgrading port communications in Chennai, Tamil Nadu. Key differentiators include a defined delivery window of 30 days from PO, and a robust supplier warranty of 18 months from supply or 12 months from installation, whichever occurs first. The scope emphasizes manufacturer/brand stability (BPL/BEETEL/PANASONIC) for reliability and service. Bidders should prepare for on-site delivery and commissioning at the Chennai Port Authority location and align with supplier validation clauses.

  • Location: Chennai, Tamil Nadu
  • Organization: Chennai Port Trust
  • Category: telephone instrument single push button
  • Delivery period: 30 days from purchase order
  • Warranty: 18 months from supply / 12 months from installation
  • Preferred brands: BPL / BEETEL / PANASONIC
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • ATC: GST-compliant vendor credentials and bank details required
  • Delivery/Commissioning: On-site at R&C Depot, Chennai Port Authority

Technical Specifications & Requirements

  • Product type: Hands free two way speaker phone integrated in a telephone instrument
  • Dialing features: Mute functionality
  • Display: Display capability with a defined number of digits (unspecified in data but part of product spec)
  • Caller identification: Caller ID support
  • Display details: general display feature specification and required digit capacity
  • Standards/compatibility: product must align with port authority procurement norms and brand preferences (BPL/BEETEL/PANASONIC) for reliability
  • Delivery and commissioning: 30 days from PO; site installation at ASSISTANT MATERIALS MANAGER (RECEIPTS), Chennai Port
  • Warranty/guarantee: 18 months from supply or 12 months from installation
  • Documentation: include manufacturer catalog/pamphlet with bid cover
  • Training/handholding: standard handover with installation support

Terms, Conditions & Eligibility

  • EMD: not specified in data; ensure compliance with vendor registration and payment terms per ATC
  • Delivery period: 30 days from Purchase Order
  • Warranty: 18 months from supply or 12 months from installation
  • Tax/Deductions: TDS under U/s 194Q at 0.1%; if PAN not provided, deduction at 5%; payable at credit/payment
  • Documents to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank; product catalogue/pamphlet with cover-I
  • Installation: included at port facility site; on-site commissioning required
  • Brand condition: preferred supply by BPL / BEETEL / PANASONIC; ensure OEM authorization
  • Payment terms: follow vendor terms; reference to ATC for exact terms
  • Penalties/LD: not specified; ensure contractor compliance per ATC

Key Specifications

  • Hands free two way speaker phone as part of telephone instrument

  • Mute functionality for dialing/ringing features

  • Caller ID capability integrated into the device

  • Display feature with required digits (exact count not specified in data)

  • Delivery to Chennai Port Authority, R&C Depot, Gate No.10, Rajaji Salai, Chennai 600 009

  • Delivery period: 30 days from purchase order; installation/commissioning where applicable

  • Warranty: 18 months from supply or 12 months from installation (whichever earlier)

Terms & Conditions

  • Delivery within 30 days from PO with on-site installation at Chennai Port Authority

  • Warranty of 18 months from supply or 12 months from installation; vendor to supply certificate

  • TDS as per 0.1% under 194Q; PAN-based 5% TDS if PAN not provided

Important Clauses

Payment Terms

TDS at 0.1% under section 194Q on sale consideration; 5% if PAN not provided; payment terms aligned with ATC

Delivery Schedule

Delivery and installation at Chennai Port Authority site within 30 DAYS from date of PO

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with ATC and vendor terms; seek clarification on LD during bid submission

Bidder Eligibility

  • Must be an approved supplier with PAN and GSTIN active

  • Brand preference alignment to BPL, BEETEL, or PANASONIC; OEM authorizations recommended

  • Capability to install and commission on-site at Chennai Port Authority facility

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Hands free two way speaker phone Yes
DIALLING/RINGING FEATURES Mute Yes
DIALLING/RINGING FEATURES Caller ID Yes
DISPLAY DETAILS Display With
DISPLAY DETAILS No.of digits in display 16.0 - 9999999.0 Or higher

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Product catalogue/pamphlet for the quoted item

6

Any OEM authorization or dealer authorization (if applicable)

Frequently Asked Questions

How to bid for telephone instrument tender in Chennai Port Trust 2025

Bidders should submit PAN, GSTIN, cancelled cheque and EFT mandate with bid; ensure OEM brand alignment with BPL/BEETEL/PANASONIC and provide product brochure. Delivery is 30 days from PO; warranty 18 months from supply or 12 months from installation. Include catalog and installation plan in bid cover.

What documents are required for Chennai Port Trust device tender 2025

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and product catalog. OEM authorization is preferred. Ensure on-site delivery address at Chennai Port Authority, R&C Depot, Gate No.10, Rajaji Salai.

What are the technical specs for the telephone instrument in this tender

Device must include hands free two way speaker, mute function, caller ID, and a display with digits as specified. Brand preference is for BPL/BEETEL/PANASONIC; on-site installation included. Exact digits in the display are specified in the technical sheet attached to the bid.

When is delivery required for the Chennai Port Authority bid

Delivery and installation are to be completed within 30 days from the date of purchase order. Coordinate with Assistant Materials Manager (Receipts) at the R&C Depot, Chennai Port Authority for site readiness.

What are the warranty terms for the port telephone equipment

Warranty is 18 months from supply or 12 months from installation, whichever occurs first. The supplier must provide a manufacturer/goods guarantee certificate along with supply documentation.

What are the payment and tax terms for this procurement

TDS under section 194Q at 0.1% will be deducted; if PAN is not provided, TDS at 5%. Payment terms follow ATC; ensure bank details and EFT mandate are provided with bid.

How to ensure supplier eligibility for Chennai Port Trust telecom bid

Eligibility requires valid PAN and GSTIN, OEM brand alignment or authorization, and capability to deliver/install at the port facility. Include product catalog and installation plan; ensure 30-day delivery commitment and on-site commissioning readiness.

What is the scope of delivery and installation at Chennai port

On-site delivery and commissioning at Chennai Port Authority, R&C Depot, Gate No.10, Rajaji Salai. Ensure installation plan, port access arrangements, and coordination with Assistant Materials Manager (Receipts) for smooth handover.