GEM

Eastern Coalfields Limited Transformer Repair Tender 630KVA Rajmahal CHP Godda Jharkhand 2025

Bid Publish Date

02-Nov-2025, 8:35 pm

Bid End Date

12-Nov-2025, 9:00 pm

Bid Opening Date

12-Nov-2025, 9:30 pm

Value

₹4,42,242

Location

GODDA , JHARKHAND

Progress

Issue02-Nov-2025, 8:35 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Eastern Coalfields Limited (Rajmahal Project) in Godda, Jharkhand
  • • Asset: 630KVA transformer, 6600V/440V, 3-phase, 50Hz, oil-cooled
  • • Estimated value: ₹442,241.58
  • • Variation: ±25% quantity/duration during contract lifecycle
  • • EMD/PBG: Online RTGS option to SBI Rajmahal; DD alternate with post-award submission
  • • Payment terms: Service provider salaries paid first; reimbursement with statutory documents
  • • Past Experience proofs: client contract copy, execution cert., or equivalent
  • • Attachments: SOW/ATC files available with tender

Tender Overview

Organization: Eastern Coalfields Limited (Coal India Limited) – procuring services for the complete repair, maintenance, and installation scope of a 630KVA, 6600V/440V, oil-cooled transformer (Sl No 23890) at the Interim Rajmahal CHP, located in GODDA, JHARKHAND 814133. Estimated value: ₹442,241.58. The contract includes repair/rewinding and overhauling services for a high-power switchgear asset under Coal India's Rajmahal project umbrella. A key differentiator is the embedded scope clause allowing contract quantity/duration adjustments up to 25% during tender issuance. Unique context: single transformer restoration and lifecycle maintenance in a coal mining plant setting.

Technical Specifications & Requirements

  • Item: Complete repair, rewinding, and overhauling of a 630KVA transformer.
  • Voltage/config: 6600V / 440V, 3-phase, 50Hz, oil-cooled configuration.
  • Identification: Sl No 23890, located at Interim Rajmahal CHP.
  • Location: Rajmahal Project, Godda district, Jharkhand.
  • Standards/Compliance: Not specified in tender data; bidders should infer standard-grade electrical repair practices and ensure safe installation in a coal industry environment.
  • Delivery/Installation: Scope includes installation after repair; no explicit delivery timeline published.
  • Experience/Capabilities: Past project experience required per terms; acceptable proofs include contract copies with invoices or client execution certificates.
  • Payment/EMD: Online EMD/PBG options via RTGS; performance security via DD or PBG; salary/wage obligations of deployed staff must be borne by the service provider before claiming payment from the buyer.

Terms, Conditions & Eligibility

  • EMD/PBG options: Online EMD via RTGS to Eastern Coalfields Ltd-Rajmahal Project A/C 11524367010, SBI, RCMP Godda; DD payment option after award with hard copy delivery within 15 days.
  • Variation clause: Buyer may increase/decrease contract quantity or duration by up to 25% at contract issue and post-award.
  • Salary payments: Service provider pays staff first, with reimbursement claims to buyer including PF/ESIC documentation.
  • Past Experience proofs: Contracts with invoices, execution certificates, or third-party notes acceptable as evidence of prior work.
  • Submission docs: GST, PAN, experience certificates, financials, EMD proof, technical/compliance certificates, and OEM authorizations as applicable; detailed ATC/SOW referenced in attachments.

Key Specifications

  • Transformer repair scope: 630KVA oil-cooled, 3-phase, 50Hz

  • Voltage rating: 6600V/440V (high/low sides) with oil cooling system

  • Asset identity: Sl No 23890, Interim Rajmahal CHP

  • Location: Rajmahal Project, Godda, Jharkhand

  • Experience evidence: contract/invoice-based proof acceptable

Terms & Conditions

  • 25% contract quantity/duration variation during and after issue

  • Online EMD option to Eastern Coalfields Ltd-Rajmahal Project via SBI

  • DD payment option for performance security with delivery of hard copy within 15 days

  • Staff salaries to be paid by service provider prior to buyer reimbursement

  • Past experience documentation acceptable in multiple formats

Important Clauses

Payment Terms

Salaries of deployed staff paid by service provider first; claims to buyer with PF/ESIC and bank statements; EMD/PBG via RTGS or DD after award

Delivery Schedule

Scope includes repair, rewinding, and installation; no explicit delivery deadline published in data

Penalties/Liquidated Damages

Not explicitly stated in data; standard procurement norms may apply per GeM/GTC and contract

Bidder Eligibility

  • Demonstrated experience in transformer repair/overhaul in coal/mining environments

  • Valid GST, PAN, and financial reach to undertake ₹442k project

  • Ability to provide EMD with RTGS or DD and post-award performance security

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience certificates or contract copies with invoices

4

Financial statements or solvency documents

5

EMD payment proof (online RTGS receipt or DD as applicable)

6

Technical bid documents and compliance certificates

7

OEM authorizations or manufacturer attestations (if applicable)

Frequently Asked Questions

What documents are required for transformer repair tender in Godda Jharkhand 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD proof via RTGS/DD, technical compliance certificates, and OEM authorizations. Ensure scanned copies are uploaded with the bid. Past project proofs may include contracts with invoices or execution certificates from clients.

How to submit EMD for Eastern Coalfields Rajmahal transformer tender?

EMD can be paid online via RTGS to Eastern Coalfields Ltd-Rajmahal Project, SBI account 11524367010, IFSC SBIN0007265. Include transaction proof in bid submission and upload scanned RTGS receipt to the portal. Alternatively, provide a DD in favor of Eastern Coalfields Limited, A/C Rajmahal Project.

What is the scope of work for the 630KVA transformer repair tender?

Scope covers complete repair, rewinding, and overhauling of a 630KVA, 6600V/440V, oil-cooled transformer (Sl No 23890) at Interim Rajmahal CHP. Installation after repair is included; ensure compliance with safety and coal-mining environment requirements.

What is the variation clause for contract quantity or duration?

The buyer may alter contract quantity or duration by up to 25% at contract issue and again upon award. Bidders must accept revised quantities or durations and adjust resources accordingly to maintain timelines.

Which proofs of past experience are acceptable for eligibility?

Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or third-party notes like inspection release notes. These documents demonstrate prior transformer repair/maintenance experience relevant to coal sector projects.

What payment terms govern the service provider under this tender?

Salaries of deployed staff must be paid by the service provider first; reimbursement to the buyer occurs with statutory documents. EMD and performance security payment modes are defined (RTGS/DD). Ensure timely submission of bank and PF/ESIC documents with claims.