GEM

Indian Institute Of Management Bus Hiring Tender 2025 Local & Outstation - 55-60 Seater Deluxe/AC ISI etc

Bid Publish Date

31-Oct-2025, 4:59 pm

Bid End Date

10-Nov-2025, 5:00 pm

Bid Opening Date

10-Nov-2025, 5:30 pm

EMD

₹12,744

Value

₹46,96,400

Location

AMRITSAR , PUNJAB

Progress

Issue31-Oct-2025, 4:59 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Categories 1

VALVE PARTS AND ACCESSORIES

Tender Overview

The Indian Institute Of Management (IIM) Department Of Higher Education in India invites bids for multiple short-term bus hiring services across Local and Outstation routes. The procurement covers a mix of passenger vehicles: 55 Seater and above (Glass Pack AC Bus 2x2 Deluxe), 50 Seater and above Non-AC (2x3), 18-25 Seaters AC Mini Buses, and Sleeper/AC options for Outstation travel. Estimated contract value is ₹46,964,00 with an EMD of ₹12,744. The scope includes 100+ units in certain categories, with a flexible quantity clause up to 25% variation. The tender targets suppliers capable of meeting diverse seating configurations and regionally local deployment. This tender requires compliance with standard procurement norms and reflects IIM’s preference for reliable, AC and non-AC fleet availability for diverse academic travel.

Technical Specifications & Requirements

  • Vehicle categories include: 55 Seater and above Glass Pack AC (2x2 Deluxe), 50 Seater and above Non AC (2x3), 18-25 Seaters AC Mini Bus, 55 Seater AC Bus (Outstation), and 18-25 Seaters AC Mini Bus (Outstation), with quantities around the 100-unit mark for several lines and up to 250 units for outstation AC options.
  • No explicit performance standards, warranty terms, or OEM brand requirements listed in specifications; bidders should rely on standard bus-hiring compliance practices.
  • The EMD is ₹12,744; estimated contract value is ₹46,964,00; pricing and unit configuration to be confirmed during bidding.
  • An option clause allows contract quantity/duration to vary by up to 25%, before and after contract award.
  • No BOQ items provided, so bidders must plan to map fleet availability to the five vehicle categories above.

Terms, Conditions & Eligibility

  • EMD: ₹12,744 to be paid as specified by the buyer and documented in bid.
  • Variation Clause: quantity/duration may be revised up to 25% at contract issue or post-award ( bidders must accept revised terms).
  • Delivery/Deployment: Not explicitly defined; bidders should prepare fleet deployment plans aligned with local/outstation travel needs.
  • Payment Terms: Not specified in the data; assume standard procurement terms; bidders should seek clarity in bid submission.
  • Documents: Typical requirements include GST, PAN, vehicle fleet details, experience certificates, financial statements, EMD proof, OEM authorizations if applicable.
  • Warranty/Penalties: Not specified; bidders should verify potential performance penalties or service levels during bid clarification.

Key Specifications

  • Product/service: Short-term bus hiring services for local and outstation routes

  • Vehicle categories: 55+ seater AC, 50+ seater non-AC, 18-25 seater AC mini bus, sleeper/AC options for outstation

  • Estimated value: ₹46,964,00

  • EMD: ₹12,744

  • Variation: contract quantity/duration up to 25%

  • BOQ: No items listed; plan fleet mapping to five vehicle categories

  • Standards/brands: Not specified in tender data; rely on standard procurement and transport regulations

Terms & Conditions

  • EMD amount and payment method must be provided with bid

  • Variation clause allows 25% change in quantity/duration

  • Fleet must cover multiple categories: AC/Non-AC and outstation options

Important Clauses

Payment Terms

Not explicitly defined; bidders should seek clarity in bid submission and refer to standard government procurement payment norms

Delivery Schedule

No explicit delivery timeline; bidders must propose deployment plan aligned with local and outstation travel requirements

Penalties/Liquidated Damages

No LD details provided; bidders should verify penalty framework during bid clarification

Bidder Eligibility

  • Experience in supplying bus-hiring services for educational institutions or government bodies

  • Demonstrated fleet capacity for AC and non-AC buses across multiple categories

  • Financial capability to manage a contract valued around ₹46.964 million with EMD ₹12,744

  • Compliance with local transport permits and fleet documentation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for previous bus-hiring contracts

4

Financial statements or turnover proof for past 3 years

5

EMD payment proof (₹12,744)

6

Technical bid documents outlining fleet availability and compliance

7

OEM authorization or vehicle supplier confirmations (if applicable)

8

Fleet details and registration certificates for 18-25, 50-55, and 55+ seater buses

9

Any local permits or service licenses for passenger transport

Frequently Asked Questions

How to bid for the bus hiring tender in India IIM 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD ₹12,744, and technical bid documents. Provide fleet details for 18-25, 50-55, and 55+ seater categories, plus OEM authorizations if applicable. Clarify deployment plan and ensure compliance with local transport permits.

What documents are required for IIM bus procurement 2025

Required documents include GST certificate, PAN, 3-year financial statements, prior bus-hiring experience certificates, EMD proof of ₹12,744, fleet details with registration, OEM authorizations if any, and technical bid detailing fleet capacity and maintenance support.

What are the vehicle categories for the IIM tender 2025

Categories include 55+ Seater Glass Pack AC (2x2 Deluxe), 50+ Seater Non-AC (2x3), 18-25 Seaters AC Mini Bus, and Sleeper/AC for outstation needs. Outstation options specify 55 Seater AC and 18-25 Seaters Mini Bus with 250 unit scope in some lines.

What is the EMD amount for the IIM bus tender 2025

EMD fixed at ₹12,744. Bidder must provide proof of payment with the bid. Ensure format matches the tender’s payment method and include EMD reference in the submission package.

What is the variation clause for IIM bus procurement

Contract quantity or duration may be revised up to 25% at contract issue or after award. Bidders must accept revised quantities or durations and adjust fleet deployment accordingly to maintain service levels.

What are the delivery expectations for IIM bus hire 2025

Explicit delivery timelines are not specified. Bidders should propose deployment plans covering local and outstation travel, with contingency staffing and maintenance schedules to ensure uninterrupted service.

Which standards or certifications are required for the IIM tender

Tender data does not specify standards; bidders should ensure standard transport compliance, fleet maintenance practices, and provide OEM authorizations if required by the procuring body.

How to verify fleet capacity for 55+ seater AC buses

Submit fleet registration certificates, maintenance records, and operator licenses for each 55+ seater AC bus. Include capacity summaries and availability calendars to prove 100+ unit readiness across categories.