GEM

Directorate Of Medical Education And Training Bus Hiring Tender Pilibhit Uttar Pradesh 2025 ISO 9001/World Bank Terms

Posted

30 Oct 2025, 05:34 pm

Deadline

20 Nov 2025, 03:00 pm

EMD

₹1,17,000

Value

₹1,17,00,000

Location

PILIBHIT , UTTAR PRADESH

Progress

Issue30 Oct 2025, 05:34 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Vehicle category: Non Deluxe buses with seating 49-52 and 28-30 for short-term local transport in Pilibhit, UP
  • • EMD amount ₹117,000; EMD submission options include Fixed Deposit Receipt (FDR) pledged to Principal Autonomous State Medical College Pilibhit
  • • Quantity/duration adjustments permitted up to 25% at contract issue and subsequently
  • • World Bank terms may apply if funded; ensure compliance with World Bank special terms
  • • Malicious code certificate required for hardware/software components
  • • Dedicated local service office in the state; toll-free service support and escalation matrix mandatory
  • • No BOQ items listed; scope defined by local bus hiring requirements
  • • Delivery/installation and performance conditions align with standard GeM procurement practices

Tender Overview

The Directorate Of Medical Education And Training, Medical Education Department Uttar Pradesh invites bids for short-term local bus hiring in Pilibhit, Uttar Pradesh (PIN 262001). Estimated value is ₹11,700,000, with an EMD of ₹117,000. The scope covers non-deluxe bus categories: 49-52 and 28-30 seats, local routes, and a flexible contract duration/quantity up to 25% at bid issue and post-issue. Bidders should note the possibility of World Bank terms if funded, and the requirement to submit FDR-based EMD or equivalent as per GeM terms. A dedicated service-support office in the consignee state is required, with a toll-free contact and escalation matrix. No BOQ items are listed in the portal.

Technical Specifications & Requirements

  • No explicit technical specifications are published for vehicle models or seating configurations.
  • bidders must ensure compliance with general procurement norms including: submission of a Malicious Code Certificate, and documentation validating the lack of liquidation or bankruptcy.
  • EMD submission options include Fixed Deposit Receipts (FDR) pledged in favor of Principal Autonomous State Medical College Pilibhit, with delivery of hardcopy within 5 days of bid end/opening.
  • Service & Support terms require an in-state service office, a dedicated toll-free number, and a formal escalation matrix for after-sales support.
  • If World Bank funding applies, corresponding special terms and conditions will govern the contract.

Terms, Conditions & Eligibility

  • EMD: ₹117,000; permissible via online or FDR as per tender terms; FDR must be in the name of Principal Autonomous State Medical College Pilibhit.
  • Quantity/Duration Flexibility: contract quantity or duration may be adjusted by up to 25% at bid issue and post-issue.
  • Financial Standing: bidder must not be under liquidation or bankruptcy; provide an undertaking in bid.
  • Malicious Code Certificate: mandatory certificate confirming no embedded malware in hardware/software offered.
  • Service Presence: office of service provider must be located in the state of the consignee; include escalation matrix and toll-free support.
  • EMD/Performance Security: EMD via FDR allowed; successful bidder may provide performance security via FDR or PBG as per GeM guidelines.

Key Specifications

  • Bus type: Non Deluxe; seating capacity 49-52 and 28-30

  • Estimated contract value: ₹11,700,000

  • EMD: ₹117,000

  • Delivery/activation: local Pilibhit deployment as per contract

  • Documentation: FDR-based EMD permissible; hardcopy submission within 5 days

Terms & Conditions

  • EMD ₹117,000; payment terms to be as per GeM/World Bank guidance

  • Contract quantity/duration adjustable up to 25%

  • Office of service provider must be located in state of consignee

  • Mandatory Malicious Code Certificate for hardware/software

  • FDR-based EMD and/or performance security accepted

Important Clauses

Payment Terms

Payment terms aligned with GeM and potential World Bank conditions; exact milestones to be defined in contract

Delivery Schedule

Local Pilibhit deployment of buses; timeframe to be specified in contract with delivery readiness

Penalties/Liquidated Damages

LD terms to be provided in contract; details will reflect delivery delays and service deficiencies

Bidder Eligibility

  • Not under liquidation or court receivership

  • Must maintain in-state service presence in Pilibhit, UP

  • Experience in providing short-term local bus hiring services

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar transport contracts

4

Financial statements (last 2-3 years)

5

EMD submission document (online payment receipt or FDR copy)

6

Malicious Code Certificate

7

OEM authorizations or dealership certificates if applicable

8

Proof of in-state service office establishment

9

Escalation matrix and toll-free service contact details

Frequently Asked Questions

How to bid for pilibhit bus hiring tender in Uttar Pradesh 2025?

Bidders must register on GeM, submit EMD ₹117,000 (via online or FDR), provide financial and experience documents, Malicious Code Certificate, and proof of in-state service office. Ensure 25% quantity/duration flexibility and compliance with World Bank terms if funded. Prepare OEM authorizations if required and detailed escalation matrix.

What documents are required for bus hiring tender in Pilibhit?

Submit GST, PAN, last 2-3 years financials, experience certificates for similar contracts, EMD submission proof or FDR copy, Malicious Code Certificate, service office proof in UP, and OEM authorizations if applicable. Include escalation matrix and toll-free service contact details.

What are the EMD submission options for this UP procurement?

EMD is ₹117,000; acceptable as online payment or Fixed Deposit Receipt pledged in the name of Principal Autonomous State Medical College Pilibhit. If using FDR, ensure endorsement and hardcopy delivery to the buyer within 5 days after bid end/opening.

Are World Bank terms applicable to the Pilibhit bus tender?

Yes, if funded by World Bank, apply its special terms and conditions. Bidders must review the World Bank clauses and ensure compliance with procurement guidelines, environmental and social standards, and contract execution requirements as defined.

What is the contract quantity/duration flexibility for this bid?

Contract quantity or duration can be adjusted up to 25% at the time of contract issue and after issuance. Bidders must accept revisions and adjust mobilization schedules accordingly to align with the revised scope.

What service-support requirements must bidders meet in Pilibhit?

Provide a dedicated in-state service office in UP, a toll-free contact number, and an escalation matrix with multiple contact points. These facilitate timely maintenance, breakdown response, and customer support aligned with GeM service standards.

What standards or certifications are required for transport bidders?

While explicit vehicle specs are not listed, ensure compliance with Malicious Code Certificate for IT/embedded systems, and be prepared for standard procurement terms including EMD, PBG/FD, and insurer/bid bonding per GeM guidelines.

What are the key eligibility criteria for this UP transport procurement?

Eligible bidders must have no liquidation or bankruptcy status, demonstrate relevant local bus hiring experience, provide financial health documentation, and maintain an in-state service presence in Pilibhit with OEM/dealer support if applicable.