GEM

Kerala Police Department Hand Held Metal Detector Tender Thiruvananthapuram 2025 MHA QR Compliance

Posted

25 Oct 2025, 04:48 pm

Deadline

04 Nov 2025, 05:00 pm

Value

₹4,00,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue25 Oct 2025, 04:48 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Bid Type

Two Packet Bid

Categories 2

METAL DETECTORS DETECTOR

Tender Overview

The Police Department, Home Department Kerala invites bids for Hand Held Metal Detectors in Thiruvananthapuram, Kerala 695001 under the MHA QR specification. Estimated value is ₹4,00,000 with delivery terms tied to the last delivery date and option to modify quantity by up to ±25%. The project requires conformance to QR/MHA standards, and the delivery address is The Chief Store Keeper, Police Chief Stores, Nanadavanam, Palayam. Bidders must ensure availability of on‑site or carry‑in service as applicable and provide documentation for test reports on demand.

Technical Specifications & Requirements

  • Dimensions: Length up to 500 mm; Probe width up to 120 mm; Body width up to 65 mm.
  • Weight: Noted as a parameter to be provided; device must be light weight and user friendly.
  • Standards/Certification: Conform to MHA QR specifications; supplier to furnish all test reports and certificates on demand per trial directives.
  • Warranty/Service: If carry‑in warranty, a Functional Service Centre must exist in the state of the consignee; otherwise on‑site warranty may apply.
  • Delivery/Installation: Installation at the specified Thiruvananthapuram address; DD‑based EMD payable to Assistant Inspector General of Police Procurement, Thiruvananthapuram.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract or currency period; extended delivery time calculated as (Increase/Original) × Original delivery period, minimum 30 days.
  • Delivery & Payment: Delivery and commissioning, if covered, to The Chief Store Keeper; payment terms align with contract; submission of DD with bid and hard copy within 5 days of bid end/open.
  • Eligibility: Ensure product is not end‑of‑life within at least 7 years residual market life; GST considerations as applicable; establish service centre within 30 days if not existing.

Key Specifications

  • Hand Held Metal Detector with Dimensions: Length ≤ 500 mm, Probe width ≤ 120 mm, Body width ≤ 65 mm

  • Weight parameter to be specified; device must be light weight

  • Must be compliant with MHA QR (F. NO. IV. 1701/08/03/2007-PROV-I, 12 Feb 2013)

  • Test reports/certificates to be furnished on demand as per trial directives

  • Delivery to The Chief Store Keeper, Police Chief Stores, Nanadavanam, Palayam, Thiruvananthapuram

Terms & Conditions

  • Quantity may vary ±25% under option clause with adjusted delivery time

  • Service centre requirement in the Consignee's state; 30‑day establishment window

  • EMD via DD to AIGP Procurement; hard copy due within 5 days

Important Clauses

Payment Terms

Payment terms aligned with contract; EMD DD payable to Assistant Inspector General of Police Procurement, Thiruvananthapuram; submission of DD copy with bid

Delivery Schedule

Delivery/installation at The Chief Store Keeper, Thiruvananthapuram; option period affects delivery timeline per clause

Penalties/Liquidated Damages

Not specified; implied LDs may apply per standard government procurement norms

Bidder Eligibility

  • Proven experience supplying handheld metal detectors or similar security equipment

  • Demonstrated capability to establish an in-state service centre within 30 days

  • Financial capacity to meet ₹4,00,000 estimated value and related warranty commitments

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GOVERNING STANDARDS Conformity to technical requirements As per the attached QR/specification for 'HAND HELD METAL DETECTOR' (Copy of QRs / TDs uploaded in GeM portal)
GOVERNING STANDARDS QR/specification has been seen, read and understood Yes
TECHNICAL SPECIFICATIONS Length of Hand Held Metal Detector (in mm) Between 400 to 500 mm
TECHNICAL SPECIFICATIONS Probe Width of Hand Held Metal Detector (in mm) Between 100 to 120 mm
TECHNICAL SPECIFICATIONS Weight of Hand Held Metal Detector (in grams) Between 300 to 400 grams, Between 400 to 500 grams
CERTIFICATION / TEST REPORTS Agreed to furnish all the test reports and certificates to buyer or consignee on demand as per the attached trial directives Yes

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar handheld security equipment

4

Financial statements demonstrating financial stability

5

EMD documents (DD) or proof of online payment

6

Technical bid documents and compliance certificates

7

OEM authorizations or distributorship certificates

8

Test reports and certificates as per MHA QR trial directives

Frequently Asked Questions

How to bid for the handheld detector tender in Thiruvananthapuram 2025?

Bidders must submit GST, PAN, financials, experience certificates, EMD via DD to AIGP Procurement, and OEM authorizations. Ensure compliance with MHA QR trial directives and provide test reports on demand. Delivery address is The Chief Store Keeper, Palayam, Thiruvananthapuram; quantity may vary by ±25%.

What are the essential technical specs for the handheld detector tender in Kerala?

Key specs include length ≤ 500 mm, probe width ≤ 120 mm, body width ≤ 65 mm, and device must be light weight. Conformity to MHA QR standards is mandatory with test reports on demand. Ensure QR compliance and provide documented evidence with bid submission.

What documents are required for the Thiruvananthapuram security equipment bid 2025?

Submit GST registration, PAN card, experience certificates for similar devices, financial statements, EMD documentation (DD or online), technical compliance certificates, OEM authorizations, and test reports as per MHA QR directives. Include hard copy delivery proof within 5 days after bid end.

What is the delivery location for the handheld detector order in Kerala?

Delivery must be at The Chief Store Keeper, Police Chief Stores, Nanadavanam, Palayam, Thiruvananthapuram. If installation is included, commissioning should occur there as part of scope, with related warranty and service commitments documented.

What is the option clause for quantity variation in this tender?

The purchaser may adjust quantity by up to ±25% during contract; extended delivery time is calculated as (Increase/Original) × Original delivery period, minimum 30 days, with extension not exceeding original terms.

What standards or trial directives govern the handheld detector purchase in Kerala?

Specifically follow the MHA QR directives (F. No. IV. 1701/08/03/2007‑PROV‑I, 12 Feb 2013). Bidders must furnish all required test reports and certificates on demand, demonstrating compliance with QR specifications.

What are the warranty or service expectations for this police equipment bid?

If carry‑in warranty applies, a Functional Service Centre must exist in the consignees’ state; otherwise on‑site warranty or equivalent service arrangement should be detailed in the bid with response times and coverage.

When is payment processed for the Kerala handheld detector procurement?

Payment terms align with contract; bidders must include DD proof for EMD; final payment schedules depend on contract clauses and verification of delivery/installation at the specified Thiruvananthapuram site.