GEM

Women And Child Development Gujarat Mahisagar Lunawada Event Management Tender 2025 PANCH MAHALS IS 550 Notified Year

Posted

18 Oct 2025, 02:18 pm

Deadline

28 Oct 2025, 03:00 pm

Location

PANCH MAHALS , GUJARAT

Progress

Issue18 Oct 2025, 02:18 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Categories 2

LIAISONING SERVICE DEVELOPMENT

Tender Overview

The opportunity is issued by the Women And Child Officer Office Mahisagar Lunawada under the Women And Child Development Department Gujarat for a national level event management service. The scope covers theme-based events, conceptualization and planning, coordination and staffing, participation arrangements, and venue development for a full-day program. Location is PANCH MAHALS, GUJARAT 388270. The tender includes a flexible contract quantity/duration window of up to 25%, allowing bidders to absorb revised scope post-award. There are no BOQ items listed and estimated value/EMD are not disclosed, signaling an open competitive process with emphasis on comprehensive event execution capability and compliance with buyer terms.

  • Organization: Women And Child Officer Office Mahisagar Lunawada
  • Product/Service: National level event management service; theme-based events
  • Location: Panch Mahals, Gujarat 388270
  • Scope differentiator: Full-day event management including staffing and venue development
  • Key clause: 25% quantity/duration flex on contract issuance or during execution

Technical Specifications & Requirements

  • Service category: Event/Seminar/Workshop/Exhibition/Expo Management for national scope
  • Core activities: Conceptualization, planning, coordination, staffing, participation arrangements, venue development
  • Schedule flexibility: Up to 25% increase/decrease in contract quantity or duration at issue and post-award
  • Absence of BOQ: Indicates assessment will rely on bidder capability, past performance, and detailed technical proposal rather than unit items
  • Documentation emphasis: Demonstrate capacity for theme development, vendor coordination, and on-site management across a full-day program
  • Compliance focus: Align with buyer terms and ATC provisions attached to the tender

Terms, Conditions & Eligibility

  • EMD/Financials: Not disclosed; bidders must align with standard government procurement practices and ATC terms
  • Quantity/Durations: Flexible up to 25%; acceptance of revised scope is mandatory post-contract
  • Documentation: Prepare comprehensive event management credentials, sample handbooks, and past project deliverables
  • Submission posture: Adhere to Buyer Added Terms and Conditions; ensure readiness for potential scope adjustments
  • Warranty/Support: No explicit warranty is stated; bidders should propose post-event support frameworks
  • Compliance: Must comply with the buyer’s ATC and any further tender amendments or addenda

Key Specifications

  • Event management service for national scope

  • Theme-based events; full-day execution

  • Conceptualization, planning, coordination, staffing

  • Participation arrangements and venue development

  • Contract quantity/duration flexibility up to 25%

Terms & Conditions

  • 25% quantity/duration flex allowed at contract issue and post-award

  • No BOQ items; assessment based on proposals and experience

  • ATC terms govern submission and adjustments, ensure compliance

Important Clauses

Payment Terms

Not specified in data; bidders should verify ATC for payment milestones and any advance guarantees

Delivery Schedule

Not specified; tender requires full-day event management; bidders should propose a detailed event calendar

Penalties/Liquidated Damages

Not specified; ATC terms may define penalties for non-performance or delays

Bidder Eligibility

  • Experience in national-level event management for government or public sector

  • Capability to handle theme-based events including staffing and venue development

  • Financial capacity to execute full-day events under flexible contract terms

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Required Documents

1

GST registration document

2

PAN card

3

Experience certificates for prior event management projects

4

Financial statements demonstrating financial capability

5

EMD submission documentation (as per ATC or standard practice)

6

Technical bid documents outlining methodology and timelines

7

OEM or vendor authorizations if applicable

8

Any relevant licenses for event coordination and venue management

Frequently Asked Questions

How to bid for the event management tender in Panch Mahals Gujarat 2025?

Bidders should prepare a technical proposal highlighting past national-level event executions, staffing plans, venue development concepts, and a detailed calendar. Submit GST, PAN, experience certificates, financials, and EMD as per ATC. Ensure compliance with the 25% quantity/duration flex clause and attach any OEM authorizations.

What documents are required for the Mahisagar Lunawada event tender submission?

Required documents include GST registration, PAN, experience certificates for at least two similar projects, financial statements for the last three years, EMD submission, technical bid detailing staffing and venue plans, and any OEM authorizations. ATC may specify additional documents at addenda.

What are the key technical specifications for the national event management bid?

Core specs cover concept development, end-to-end planning, staffing, on-site coordination, participation management, and venue development for a full-day event. No unit BOQ items are provided; proposals should emphasize comprehensive delivery, risk mitigation, and vendor coordination capabilities.

When is the delivery schedule expected for the upcoming event tender in Gujarat?

The tender requires a full-day event execution; exact dates depend on project award and approved calendar. Bidders should propose a detailed event execution plan with milestones, contingency arrangements, and post-event wrap-up timelines in the technical proposal.

What are the payment terms for the Women and Child Development procurement in Gujarat?

Payment terms are defined in the ATC and contract; bidders should expect milestone-based payments aligned with deliverables, subject to acceptance of services. Ensure proposals specify clear payment milestones and any advance against performance guarantees if requested.

How to demonstrate eligibility for the national event management bid in Gujarat?

Demonstrate eligibility through prior national scope events, organizational capacity, financial stability, and compliance with ATC. Include case studies, staffing matrices, risk assessments, and a robust venue development plan demonstrating capability to manage a full-day program.

What is required to show compliance with theme-based event standards in this tender?

Provide a concept-driven plan with theme articulation, stage design concepts, participant engagement ideas, and vendor coordination strategies. Include past success metrics, safety protocols, and a clear timeline that aligns with the event's full-day schedule.

What should bidders include to address 25% flex in contract quantity or duration?

Include a flexible execution plan showing scalable staffing, modular venue setup, vendor alternates, and risk mitigation for scope changes. Provide a pricing strategy that accommodates adjustments within the 25% range without compromising quality.