GEM

Indian Army DODA Jammu & Kashmir Office Supplies Tender 2025 - General Stationery, Printing & Filing Products with 25% Option Clause

Posted

23 Oct 2025, 06:56 pm

Deadline

03 Nov 2025, 07:00 pm

Value

₹1,90,000

Location

DODA , JAMMU & KASHMIR

Progress

Issue23 Oct 2025, 06:56 pm
AwardPending
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Quantity

1933

Category

File Printed

Bid Type

Two Packet Bid

Categories 14

ENGINE OIL DIARY COPIER PAPER BINDER CLIP ENGINE BALL PEN BOX LUBRICATING OILS MARKING TOOLS ENVELOPE PEN BOX FILE STAPLER PRINTING AND WRITING PAPER

Tender Overview

Organization: Indian Army (Department Of Military Affairs) – procurement for office supplies in DODA, Jammu & Kashmir (PIN 182143). Estimated value around ₹190,000 for a broad catalogue of items including envelopes, legal size papers, various tapes, pens (Pilot, Reynolds), clips, staplers, binders, file folders, ledger paper, and stock ledgers. The scope includes 40 BOQ items with extensive listing of common stationery and printing consumables. A distinctive feature is the option clause allowing ±25% quantity variation at contracted rates, with delivery extensions calculated by a defined formula and a minimum extension of 30 days. This tender targets integrated supply for stock, store and office operations.

Technical Specifications & Requirements

  • No detailed product specs are provided; the BOQ lists a wide array of office supplies (e.g., A4 paper, legal size envelopes, brown tape in multiple widths, transparent tapes, various pens, clips and staplers, U-clips, printed ledgers, and stock ledgers).
  • Required documentation for bidder code creation includes: PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank. No explicit EMD amount is stated in the data; bidders should assume standard government practice and verify at bid submission.
  • The contract accommodates delivery timing linked to the original delivery order and extended periods, with the option to adjust quantity up to 25%. The pricing will remain at the contracted rates during the extension.

Terms & Eligibility

  • Delivery Period: Start from the last date of original delivery order; additional time scales with quantity change and minimum 30 days.
  • Option Clause: Up to 25% increase in ordered quantity during and after contract formation; extension governed by a defined formula.
  • Vendor Code Creation: Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate with bid.
  • Payment Terms: Not explicitly stated; ensure compliance with standard Army procurement payment terms and bank EFT setup.
  • EMD details are not provided in the data; confirm at bid stage.
  • 40 BOQ items indicate broad cataloging; ensure compliance with stock, store, and printed items requirements.

Key Specifications

  • Item category: Office stationery and printing supplies (e.g., A4 paper, legal-size files, envelopes, tapes, pens, clips, staplers, binder clips, ledgers, stock ledgers, and printed forms)

  • Estimated value: ₹190,000 for 40 BOQ items

  • Delivery: Extension formula based on quantity change with minimum 30 days

  • Option clause: Up to 25% quantity variation during contract

  • Vendor code requirements: PAN, GSTIN, cancelled cheque, EFT mandate

  • No explicit EMD amount provided; verify at bid submission

Terms & Conditions

  • Delivery can be extended with a 25% quantity variation, minimum 30 days

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid

  • Estimated contract value approximately ₹190,000 for 40 items

Important Clauses

Payment Terms

Not explicitly stated in data; bidders must align with standard Army procurement payment cycles and EFT processes.

Delivery Schedule

Delivery period starts from the last date of original delivery order; option-based extensions computed as (increase in quantity/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should review standard government LD provisions during bid stage.

Bidder Eligibility

  • Eligibility to participate in Indian Army supply contracts for office stationery

  • Ability to supply a broad catalog of common office consumables meeting standard quality

  • Compliance with PAN, GSTIN and EFT mandate submission

Bill of Quantities (BOQ) 40 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Fevicol Bottle Small Fevicol Bottle Small 5 nos lian@159 10
2 Permanent Marker Permanent Marker 5 pkt lian@159 10
3 Envelope legal size Envelope legal size 150 nos lian@159 10
4 Box File Folder Box File Folder 30 nos lian@159 10
5 A Four Paper A Four Paper 200 ream lian@159 10
6 Legal Paper Legal Paper 100 ream lian@159 10
7 Glue Stick Glue Stick 30 pkt lian@159 10
8 Reynold RT Ball Pen Blue Reynold RT Ball Pen Blue 30 pkt lian@159 10
9 Reynold RT Ball Pen Black Reynold RT Ball Pen Black 3 pkt lian@159 10
10 Brown Tape Brown Tape 50 nos lian@159 10
11 Transparent Tape two and half inch Transparent Tape two and half inch 50 nos lian@159 10
12 Transparent Tape One and half inch Transparent Tape One and half inch 20 nos lian@159 10
13 Transparent Tape one Inch Transparent Tape one Inch 20 nos lian@159 10
14 Transparent Tape half inch Transparent Tape half inch 20 nos lian@159 10
15 Pilot V five Pen Blue Pilot V five Pen Blue 10 pkt lian@159 10
16 Pilot V five Pen Red Pilot V five Pen Red 2 pkt lian@159 10
17 Pilot V seven Pen Blue Pilot V seven Pen Blue 10 pkt lian@159 10
18 Pilot V seven Pen Red Pilot V seven Pen Red 2 pkt lian@159 10
19 Clip Board Clip Board 15 nos lian@159 10
20 Eraser Eraser 3 pkt lian@159 10
21 Sharpner Sharpner 3 pkt lian@159 10
22 U Clip Steel U Clip Steel 10 pkt lian@159 10
23 DO letter Large Printed DO letter Large Printed 3 pkt lian@159 10
24 DO letter Small Printed DO letter Small Printed 1 pkt lian@159 10
25 Bond Paper Bond Paper 10 pkt lian@159 10
26 Binder Clip fifteen MM Binder Clip fifteen MM 15 pkt lian@159 10
27 Binder Clip twenty five MM Binder Clip twenty five MM 15 pkt lian@159 10
28 Register three hundred pages Register three hundred pages 100 nos lian@159 10
29 Tag Thread Large Tag Thread Large 30 pkt lian@159 10
30 Stapler Large Stapler Large 5 nos lian@159 10
31 File Printed File Printed 300 nos lian@159 10
32 CD DVD Male Cover CD DVD Male Cover 100 nos lian@159 10
33 Ledger for Stock, Supplie and stores Printed Ledger for Stock Supplie and stores Printed 2 nos lian@159 10
34 Ledger For Engine Oil Fuel issue Printed Ledger For Engine Oil Fuel issue Printed 2 nos lian@159 10
35 Leave Pad Printed Leave Pad Printed 10 nos lian@159 10
36 Card Diary Printed Card Diary Printed 500 nos lian@159 10
37 Demand Prog Register Printed Demand Prog Register Printed 10 nos lian@159 10
38 Amn Ledger Printed Amn Ledger Printed 2 nos lian@159 10
39 Ledger Cover Printed Ledger Cover Printed 50 nos lian@159 10
40 Techno Pencil Techno Pencil 10 pkt lian@159 10

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

Certified EFT Mandate (bank-certified)

5

Bidder submission for Vendor Code Creation

6

Technical bid documents (as per Army procurement process)

7

Any OEM authorizations or certifications if applicable

Frequently Asked Questions

How to bid for office supplies tender in Doda Jammu Kashmir 2025

Bidders should prepare documents for vendor code creation (PAN, GSTIN, cancelled cheque, EFT mandate) and submit a technical bid with a catalog of 40 listed items. Ensure compliance with the 25% option clause for quantity variation and confirm delivery timing tied to the original delivery order. Verify any EMD requirements at bid submission.

What documents are required for Indian Army stock equipment tender in Doda

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate, and any OEM authorizations if applicable. These should accompany the bid for vendor code creation. Additional technical bid materials should align with the Army procurement process.

What are the delivery terms for Army office supplies tender 2025

Delivery begins from the last date of the original delivery order; if quantity increases, the extension time is calculated as (increase ÷ original) × original delivery period, with a minimum 30 days. The Purchaser can extend this period while maintaining contracted rates.

What is the estimated contract value for the Doda office supplies tender

The estimated value is approximately ₹190,000 for 40 BOQ items, covering items such as A4 paper, envelopes, tapes, pens, clips, staplers, and ledgers. Bidders should plan inventory and logistics accordingly to meet this scope.

What are the key eligibility criteria for Army stationery tender 2025

Eligibility includes ability to supply a broad range of office consumables, submission of PAN and GSTIN, bank-issued EFT mandate, and compliance with vendor code creation. While EMD isn’t specified, align with standard Army procurement safeguards and verify at submission.

How to ensure compliance with delivery extension terms in this tender

Ensure readiness to scale quantities up to 25% and provide a delivery plan that aligns with the extension formula. Maintain pricing integrity at contracted rates, and be prepared for delivery schedule adjustments based on order quantities or extended periods.

What are the essential technical items included in the BOQ for this tender

BOQ includes 40 items spanning envelopes, various papers, tape varieties, pens (Pilot, Reynolds), binder clips, staples, ledgers, stock ledgers, and printed forms. Vendors must verify item specifications with the Army and ensure compliant packaging, labeling, and timely delivery.