GEM

Office Of Dg (mss) DRDO Stationery & Office Supplies Tender India 2025

Posted

21 Oct 2025, 04:38 pm

Deadline

31 Oct 2025, 05:00 pm

Location

HYDERABAD , TELANGANA

Progress

Issue21 Oct 2025, 04:38 pm
AwardPending
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Quantity

5020

Category

FLAIR 0.7 MM ROLLER BALL PAN BLUE

Bid Type

Two Packet Bid

Key Highlights

  • โ€ข Specific brand/OEM requirements: Installation must be by OEM or OEM-certified resource
  • โ€ข Technical standards/certifications: No explicit standards listed; data-sheet verification is mandatory
  • โ€ข Special clauses: 25% quantity variation at bid/contract stage with calculated delivery time
  • โ€ข Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate ัะดะฐ; data sheet compliance
  • โ€ข Warranty/AMC: Service centre presence and support terms indicated; dedicated toll-free number
  • โ€ข Penalties/risks: Mismatch in data sheet could lead to bid rejection
  • โ€ข Delivery terms: Quantity adjustments linked to original delivery period with minimum 30 days
  • โ€ข Installation/Accessories: Bid price must include all necessary installation accessories

Categories 27

ADHESIVE RULERS CLEANING CONSUMABLES COSMETICS COTTON CLOTH ENVELOPE CLEANING COMPOUNDS LABEL LAPAROSCOPIC INSTRUMENTS PRINTER PARTS AND ACCESSORIES SCISSORS MACHINE STAPLER PLASTIC COMPUTER PERIPHERAL BATTERY LASER PRINTERS VALVE PARTS AND ACCESSORIES BINDER CLIP BALL PEN BOX CARTRIDGE PRINTER OFFSET PRINTING BOOK PEN STRING INSTRUMENTS BOX FILE

Tender Overview

The Government procurement body, Office Of Dg (mss) under the Defence Research & Development organization, invites bids for a comprehensive list of stationery and office supplies. The catalog spans 74 items including A4/A3 papers, correction tools, pens, registers, binders, punches, staplers, scales, file accessories, toner cartridges, cleaning supplies, and display materials. The bid scope is for the supply of goods only, with an emphasis on data sheet alignment, OEM installation readiness, and required accessories. A notable feature is the option clause allowing up to 25% quantity variations at contracted rates, with delivery timing linked to the original delivery order. The tender targets suppliers capable of meeting data sheet verification, timely delivery, and post-sale service commitments in the procurement ecosystem.

Technical Specifications & Requirements

  • 74 items covering basic stationery, filing, presentation, and office equipment (e.g., A4 size data sheets, spiral notepads, punch machines, staplers, scales, file covers, CD/DVD media, toner cartridges, and cleaning supplies).
  • Data Sheet required: Data Sheet of offered products must be uploaded and match technical parameters; mismatches may lead to bid rejection.
  • Installation/Configuration: Installation, testing, and commissioning to be performed by an OEM or OEM-certified resource or authorized reseller.
  • Scope: Bid price must include all required accessories for successful installation and commissioning; scope is strictly the supply of goods.
  • Service & Support: Functional Service Centre required in the state of each consignee; establishment within 30 days if not present; dedicated toll-free service line and escalation matrix.
  • Vendor compliance: Data sheets cross-checked against product specifications for verification; non-conformance risks rejection.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and extended delivery periods with proportional time adjustments.
  • Documents to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
  • Data Sheet verification: Upload data sheets with bid; ensure no mismatch in technical parameters.
  • OEM/Reseller requirement: Installation/commissioning must be done by OEM or OEM-certified personnel.
  • Delivery & service: Availability of service centers in consignee states; establishment within 30 days of award; dedicated service line and escalation process.

Key Specifications

  • Product category: Stationery and office supplies

  • Total items: 74 (A4/A3 papers, pens, notebooks, punch machines, scissors, staplers, scales, folders, CD/DVD media, toner cartridges, cleaning supplies, markers, etc.)

  • EMD/Estimated value: Not specified

  • Standards/certifications: Data sheet matching required; OEM installation requirement

  • Delivery: 25% quantity option; delivery period aligned to original order; minimum 30 days extension

  • Warranty/Support: Service centre in each consignee state; dedicated service line

Terms & Conditions

  • 25% quantity variation allowed at contract; delivery chronology tied to original delivery order

  • Data Sheet and OEM installation requirements are mandatory for bid validation

  • Service centres must be established within 30 days of award; ongoing support available via toll-free line

Important Clauses

Option Clause

Purchaser may modify quantity by +/-25% during contract at contracted rates; delivery time adjusts proportionally with a minimum of 30 days.

Data Sheet Submission

Bidder must upload complete Data Sheet; any mismatch with offered product parameters may result in rejection.

OEM/Reseller Installation

Installation, commissioning, testing and training (if applicable) must be performed by OEM, OEM-certified resource, or OEM-authorised reseller.

Bidder Eligibility

  • Proof of PAN and GSTIN valid for the tendering entity

  • Demonstrable experience in supplying/servicing office stationery and related equipment

  • Evidence of a functional service centre in the state of each consignee location or plan to establish within 30 days

Bill of Quantities (BOQ) 74 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 80GSM PAPER A4 80GSM PAPER 150 rm smcd.domr 45
2 A3 80GSM PAPER A3 80GSM PAPER 12 rm smcd.domr 45
3 CORRECTION PEN CORRECTION PEN 30 nos smcd.domr 45
4 FLAIR 0.7 MM ROLLER BALL PAN BLUE FLAIR 0.7 MM ROLLER BALL PAN BLUE 150 nos smcd.domr 45
5 REYNOLDS JETTER ROLLER BALL PEN BLUE REYNOLDS JETTER ROLLER BALL PEN BLUE 250 nos smcd.domr 45
6 HB PENCIL HB PENCIL 200 nos smcd.domr 45
7 74 PAGES MINUTE REGISTER 74 PAGES MINUTE REGISTER 80 nos smcd.domr 45
8 144 PAGES MINUTE REGISTER 144 PAGES MINUTE REGISTER 80 nos smcd.domr 45
9 COTTON STAMP PADS COTTON STAMP PADS 10 nos smcd.domr 45
10 140 PAGES RULED WHITE SPIRAL NOTE BOOK 140 PAGES RULED WHITE SPIRAL NOTE BOOK 100 nos smcd.domr 45
11 40 PAGES RULED WHITE SPIRAL PAD 40 PAGES RULED WHITE SPIRAL PAD 200 nos smcd.domr 45
12 100 PAGES RULED WHITE SPIRAL NOTE PAD 100 PAGES RULED WHITE SPIRAL NOTE PAD 200 nos smcd.domr 45
13 300 PAGES RULED WHITE SPIRAL NOTE BOOK 300 PAGES RULED WHITE SPIRAL NOTE BOOK 50 nos smcd.domr 45
14 DP 800 DOUBLE HOLE PUNCH 6MM DP 800 DOUBLE HOLE PUNCH 6MM 3 nos smcd.domr 45
15 KANGARO STAPLES NO 10-1M KANGARO STAPLES NO 10-1M 40 nos smcd.domr 45
16 SCISSORS 130MM SCISSORS 130MM 12 nos smcd.domr 45
17 SCISSORS 200MM SCISSORS 200MM 12 nos smcd.domr 45
18 SPIRAL SPRING 6MM SPIRAL SPRING 6MM 100 nos smcd.domr 45
19 SPIRAL SPRING 22MM SPIRAL SPRING 22MM 100 nos smcd.domr 45
20 MANUAL A4 SPIRAL BINDING PUNCH MACHINE MANUAL A4 SPIRAL BINDING PUNCH MACHINE 1 nos smcd.domr 45
21 BINDING COVER A4 SIZE BINDING COVER A4 SIZE 200 nos smcd.domr 45
22 STEEL SCALE 30CM STEEL SCALE 30CM 10 nos smcd.domr 45
23 PLASTIC SCALE 30CM PLASTIC SCALE 30CM 10 nos smcd.domr 45
24 BINDER CLIP 51MM BINDER CLIP 51MM 220 nos smcd.domr 45
25 BINDER CLIP 32MNM BINDER CLIP 32MNM 220 nos smcd.domr 45
26 BINDER CLIP 19MM BINDER CLIP 19MM 360 nos smcd.domr 45
27 GLUE STICK 25GM GLUE STICK 25GM 30 nos smcd.domr 45
28 CELLO TRANSPARENT TAPE 24MM CELLO TRANSPARENT TAPE 24MM 30 nos smcd.domr 45
29 ODDY 1 STANDEARD STICKY NOTE PAD 75MM X 75MM ODDY 1 STANDEARD STICKY NOTE PAD 75MM X 75MM 30 nos smcd.domr 45
30 ODDY PAGE MARKER SELF ADHESIVE FLAGS 3 COLOUR PROMPTS ODDY PAGE MARKER SELF ADHESIVE FLAGS 3 COLOUR PROMPTS 50 nos smcd.domr 45
31 A4 SIZE TRANSPARENT L-FOLDER FILES A4 SIZE TRANSPARENT L-FOLDER FILES 200 nos smcd.domr 45
32 SOLO RC001PLASTIC STICK FILE WHITE A4 SIZE SOLO RC001PLASTIC STICK FILE WHITE A4 SIZE 200 nos smcd.domr 45
33 CARD BOARD LEVER ARCH BOX FILE 21CMX29.7CM A4 SIZE CARD BOARD LEVER ARCH BOX FILE 21CMX29.7CM A4 SIZE 50 nos smcd.domr 45
34 SONY COMPACT DISC DVD 4.7 GB SONY COMPACT DISC DVD 4.7 GB 100 nos smcd.domr 45
35 HP READ WRITE VERSATILE DISC HD DVD RW 4.7 GB HP READ WRITE VERSATILE DISC HD DVD RW 4.7 GB 50 nos smcd.domr 45
36 WHITE GLASS DUSTER-WET AND DRY COTTON CLOTH WHITE GLASS DUSTER-WET AND DRY COTTON CLOTH 80 nos smcd.domr 45
37 WIRELESS BELL- BATTERY OPERATED WIRELESS BELL- BATTERY OPERATED 2 nos smcd.domr 45
38 CAMLIN BOLD-E WHITE BOARD MARKER BLACK COLOUR CAMLIN BOLD-E WHITE BOARD MARKER BLACK COLOUR 30 nos smcd.domr 45
39 CAMLIN BOLD-E WHITE BOARD MARKER GREEN COLOUR CAMLIN BOLD-E WHITE BOARD MARKER GREEN COLOUR 20 nos smcd.domr 45
40 CAMLIN BOLD-E WHITE BOARD MARKER RED COLOUR CAMLIN BOLD-E WHITE BOARD MARKER RED COLOUR 20 nos smcd.domr 45
41 CD MARKER PEN PERMANENT CD MARKER PEN PERMANENT 15 nos smcd.domr 45
42 CARDBOARD RECTANGULAR BOX FILE CARDBOARD RECTANGULAR BOX FILE 30 nos smcd.domr 45
43 DURACELL AA BATTERIES DURACELL AA BATTERIES 30 nos smcd.domr 45
44 DURACELL AAA BATTERIES DURACELL AAA BATTERIES 50 nos smcd.domr 45
45 PRESENTATION OR DISPLAY FOLDER WITH BUTTON REPORT COVER PRESENTATION OR DISPLAY FOLDER WITH BUTTON REPORT COVER 200 nos smcd.domr 45
46 SHEET PROTECTOR-A4 SIZE SHEET PROTECTOR-A4 SIZE 100 nos smcd.domr 45
47 TAGS FOR FILES OF LACE 175MM PACKET OF 100 TAGS FOR FILES OF LACE 175MM PACKET OF 100 10 nos smcd.domr 45
48 STAPLER HD 10D STAPLER HD 10D 10 nos smcd.domr 45
49 KANGARO PUNCH MACHINE DOUBLE HOLE KANGARO PUNCH MACHINE DOUBLE HOLE 5 nos smcd.domr 45
50 KANGAROHP 45 STAPLER 24 BY 6 KANGAROHP 45 STAPLER 24 BY 6 5 nos smcd.domr 45
51 PHOTO STICKERS OR LABEL PAPER A4 PHOTO STICKERS OR LABEL PAPER A4 2 nos smcd.domr 45
52 PERMANENT HIGHLIGHTER BLUE COLOUR PERMANENT HIGHLIGHTER BLUE COLOUR 10 nos smcd.domr 45
53 PERMANENT HIGHLIGHTER YELLOW COLOUR PERMANENT HIGHLIGHTER YELLOW COLOUR 10 nos smcd.domr 45
54 PERMANENT HIGHLIGHTER GREEN COLOUR PERMANENT HIGHLIGHTER GREEN COLOUR 10 nos smcd.domr 45
55 PERMAMENT HIGHLIGHTER PINK COLOUR PERMAMENT HIGHLIGHTER PINK COLOUR 10 nos smcd.domr 45
56 PERMANENT HIGHLIGHTER RED COLOUR PERMANENT HIGHLIGHTER RED COLOUR 5 nos smcd.domr 45
57 LIQUID HANDWASH DETTOL LIQUID HANDWASH DETTOL 24 nos smcd.domr 45
58 GLASS CLEANER 500ML COLIN GLASS CLEANER 500ML COLIN 24 nos smcd.domr 45
59 AIR FRESHNER AIR FRESHNER 10 nos smcd.domr 45
60 CARTRIDGE CANNON IMAGE RUNNER C3226 BLACK NPG 67 CARTRIDGE CANNON IMAGE RUNNER C3226 BLACK NPG 67 4 nos smcd.domr 45
61 CARTRIDGE CANNON IMAGE RUNNER C3226YELLOW NPG 67 CARTRIDGE CANNON IMAGE RUNNER C3226YELLOW NPG 67 2 nos smcd.domr 45
62 CARTRIDGE CANNON IMAGE RUNNER C3226 MAGENTA NPG 67 CARTRIDGE CANNON IMAGE RUNNER C3226 MAGENTA NPG 67 1 nos smcd.domr 45
63 CARTRIDGE CANNON IMAGE RUNNER C3226 CYAN NPG 67 CARTRIDGE CANNON IMAGE RUNNER C3226 CYAN NPG 67 2 nos smcd.domr 45
64 STAMP PAD INK STAMP PAD INK 5 nos smcd.domr 45
65 CC388A HP TONER CARTRIDGE CC388A HP TONER CARTRIDGE 3 nos smcd.domr 45
66 CE278A HP TONER CARTRIDGE CE278A HP TONER CARTRIDGE 2 nos smcd.domr 45
67 BROTHER TN2365 TONER CARTRIDGE BROTHER TN2365 TONER CARTRIDGE 4 nos smcd.domr 45
68 CAMLIN BOLD-E WHITE BOARD MARKER BLUE COLOUR0 CAMLIN BOLD-E WHITE BOARD MARKER BLUE COLOUR0 30 nos smcd.domr 45
69 MICROFIBER CLOTH DUSTER 16 X 16 MICROFIBER CLOTH DUSTER 16 X 16 100 nos smcd.domr 45
70 ENVELOPE COVERS A4 SIZE 150 GSM0 ENVELOPE COVERS A4 SIZE 150 GSM0 200 nos smcd.domr 45
71 ENVELOPE COVERS POCKET SHAPE 80 GSM ENVELOPE COVERS POCKET SHAPE 80 GSM 200 nos smcd.domr 45
72 SINGLE PUNCH MACHINE SINGLE PUNCH MACHINE 5 nos smcd.domr 45
73 MAGNATIC WHITE BOARD DUSTER MAGNATIC WHITE BOARD DUSTER 10 nos smcd.domr 45
74 TRANSPARENT A4 SHEET PROTECTOR FOR FILING TRANSPARENT A4 SHEET PROTECTOR FOR FILING 200 nos smcd.domr 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Data Sheet of offered products uploaded with bid

6

OEM authorization or OEM-certified resource details

7

Any additional installation/commissioning certificates as applicable

Frequently Asked Questions

How to bid for stationery tender in India 2025 with DRDO Office Of Dg (mss)?

To participate in this tender, bidders must submit PAN, GSTIN, canceled cheque, and EFT mandate; upload a Data Sheet for each product; ensure OEM installation is performed by authorized personnel; and establish a service center in the consignee state within 30 days of award.

What documents are required for the Office Of Dg (mss) procurement?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, and product Data Sheets; OEM authorization or OEM-certified installation capability may be necessary; ensure service center availability in the relevant state.

What is the delivery time and quantity variation clause for this tender?

The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery timing adjusts proportionally to the original delivery period, with a minimum extension of 30 days, and the option can be exercised within the contract term.

Which items are included under the 74 stationery category for this bid?

The catalog includes A4/A3 papers, correction tools, various pens (roller, gel), pencils, registers, binding and punching equipment, scissors, scales, file accessories, CD/DVD media, toner cartridges, cleaners, markers, and related office supplies.

What installation and support requirements accompany this procurement?

Installation, testing, configuration (if applicable) must be done by OEM or OEM-certified personnel; a dedicated service centre with toll-free support must be available in every consignee state, established within 30 days of award.

How does data sheet verification affect bid eligibility for this tender?

Bids will be rejected if the Data Sheet of offered products does not precisely match the technical parameters; ensure all specifications are aligned with the items being offered prior to submission.

What are the service centre and escalation requirements for suppliers?

Bidders must have a functional service centre in each consignee state or establish one within 30 days of award; a dedicated toll-free service line and an escalation matrix must be provided for post-sales support.

Is there any guaranteed minimum delivery period specified in this tender?

While a minimum 30-day extension is applicable for added quantities under the option clause, the base delivery period is defined by the original delivery order, after which adjustments follow the 25% variation rule.