GEM

Indian Army Flex Board and Vinyl Poster Tender 2025 – Frame Sizes 1x1.5 to 3x4, IS/ISO Usage; Department of Military Affairs

Posted

22 Oct 2025, 11:44 am

Deadline

01 Nov 2025, 12:00 pm

Location

AJMER , RAJASTHAN

Progress

Issue22 Oct 2025, 11:44 am
AwardPending
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Quantity

53

Category

Flex Board with Frame size 2x2

Bid Type

Two Packet Bid

Categories 1

POSTER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for flex boards with frames in multiple sizes (2x2, 2.2x2.2, 2.5x2.5, 3x4, 1x1.5) and vinyl posters in sizes 2x2 and 1x1.8. The procurement scope covers supply of display boards and vinyl signage for recruitment or instructional use. Bidders should note the flex board frame configurations and poster formats as the core product category, with quantities subject to variation under the option clause. The tender emphasizes standard compliance and orderly vendor registration processes, with a focus on timely delivery and robust documentation.

Technical Specifications & Requirements

  • Products: Flex boards with frames in specified sizes and vinyl posters in given dimensions
  • Quantity/Scope: Flexible quantity under 25% upward/downward adjustments as per option clause; base order quantity not disclosed
  • Standards/Compliance: No explicit standards listed; bidders should ensure material finish suitable for outdoor/institutional display and adherence to basic quality expectations
  • Delivery/Installation: Delivery schedule linked to last delivery order date; additional time calculation formula provided; minimum 30 days if extended
  • Documentation: Vendor Code creation requires PAN, GSTIN, cancelled cheque, EFT mandate; vendor registration steps to be followed
  • Packaging/Labeling: Not explicitly stated; presumed standard packaging for display boards
  • Brand/OEM: Not specified; no explicit brand requirement mentioned

Terms, Conditions & Eligibility

  • EMD/Deposit: Amount not disclosed in tender text
  • Delivery Timeline: Extended delivery period calculation provided; base delivery period not specified
  • Payment Terms: Not detailed in the tender; standard government processes likely apply
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
  • Quantity Variability: 25% variation allowed during contract and currency
  • Compliance: Bidders must adhere to option clause and submit to procurement terms

Terms & Conditions

  • Key Term 1: Quantity may vary by up to 25% during contract and currency

  • Key Term 2: Delivery period extends from the last delivery order date

  • Key Term 3: Required vendor documents include PAN, GSTIN, cancelled cheque, and EFT mandate

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government payment procedures following delivery and acceptance

Delivery Schedule

Delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Not specified in tender text; potential reliance on standard government LD provisions

Bidder Eligibility

  • PAN Card and GSTIN validity

  • Capability to supply flex boards in listed frame sizes and vinyl posters

  • Compliance with vendor code creation and EFT mandate submission

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Flex Board with Frame size 2x2 Flex Board with Frame size 2x2 6 nos dagar@111 10
2 Flex Board with Frame size 2.2x2.2 Flex Board with Frame size 2.2x2.2 6 nos dagar@111 10
3 Flex Board with Frame size 2.5x2.5 Flex Board with Frame size 2.5x2.5 6 nos dagar@111 10
4 Flex Board with Frame size 3x4 Flex Board with Frame size 3x4 7 nos dagar@111 10
5 Flex Board with Frame size 1x1.5 Flex Board with Frame size 1x1.5 10 nos dagar@111 10
6 Vinyl Poster size 2x2 Vinyl Poster size 2x2 2 nos dagar@111 10
7 Vinyl Poster size 1x.8 Vinyl Poster size 1x.8 16 nos dagar@111 10

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

5

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for Indian Army flex board tender in 2025

Bidders should register on the GEM portal, procure the vendor code, and then submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid. Ensure compliance with the option clause allowing ±25% quantity changes and align delivery timelines with the last delivery order date.

What documents are required for Army display board procurement

Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. Vendors should also prepare any registration certificates and metal/plastic material specifications for flex boards and vinyl posters.

What are the frame sizes in the flex board tender for Army

The tender specifies frame sizes 2x2, 2.2x2.2, 2.5x2.5, 3x4, and 1x1.5 for flex boards, along with vinyl posters in sizes 2x2 and 1x1.8. Ensure product samples meet these dimensions exactly for compliance.

What are delivery terms and extension rules for Army signboard supply

Delivery terms hinge on the last date of the original order; if extended, time is recalculated as (increased quantity/original quantity) × original delivery period, with a 30-day minimum extension

What is the EMD amount for the Army display tender

The tender text does not disclose an EMD amount. Bidders should monitor the GEM portal for bidder security requirements and ensure readiness to submit any mandated EMD or security deposit if later specified.

What standards or certifications apply to Army flex boards

No explicit standards are listed in the tender; bidders should ensure basic quality, finish, and safety for display boards and posters, and be prepared to provide material specifications and conformity certificates upon request.