GEM

Indian Army Department Of Military Affairs Vehicle Parts Tender 2025 - OEM Installation, Pre-Dispatch Inspection, 25% Option Clause

Posted

22 Oct 2025, 02:50 pm

Deadline

01 Nov 2025, 03:00 pm

Location

NASHIK , MAHARASHTRA

Progress

Issue22 Oct 2025, 02:50 pm
AwardPending
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Quantity

30

Category

Pilot Bearing

Bid Type

Single Packet Bid

Key Highlights

  • • OEM installation/commissioning by OEM-certified personnel
  • • Imported items require Indian office for after-sales service
  • • Pre-dispatch inspection at seller premises with buyer- or agency-led testing
  • • Option clause enabling ±25% quantity variation with contracted rates
  • • Delivery-time extension formula based on quantity changes, minimum 30 days

Categories 11

DIAPHRAGM PUMPS FAN CABLE RUBBER PIPE SLEEVE HAND PUMP WATER HOSE WORM GEAR SEALING RING WATER PUMP GEAR

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a broad range of vehicle parts and assemblies, including items such as speedometer cables, hoses, gaskets, radiators, drive components, lamps, relays, and clutch/armature assemblies. The BOQ lists 24 items, but exact quantities and unit measures are not disclosed. A key differentiator is the mandatory pre-dispatch inspection at the seller premises and the option clause enabling up to a 25% quantity increase at contracted rates. OEM installation and commissioning must be performed by the OEM or an OEM-certified resource, with supplier delivery timing linked to delivery orders. The tender emphasizes conformity with supplier-provided inspection and after-sales support for imported products requiring an Indian office for service.

Technical Specifications & Requirements

  • No standalone technical specs are published; emphasis is on product categories spanning engine, electrical, and mechanical assemblies (e.g., speedometer cables, water pumps, relays, lamp assemblies, belts, gaskets).
  • Delivery and acceptance depend on pre-dispatch inspection conducted by Buyer/Consignee or nominated external agencies; inspection fees are buyer-borne, while in-house testing facilities are to be provided by the seller at no charge.
  • Installation, commissioning, testing, and training (if applicable) must be carried out by OEM or OEM-certified personnel or OEM-authorized resellers.
  • For imported items, the OEM must have a registered Indian office to provide after-sales service; proof of this requirement must be submitted.
  • The option clause allows up to 25% additional quantity during contract currency, with time extensions calculated by a defined formula and a minimum 30-day extension.

Terms, Conditions & Eligibility

  • OEM/authorized reseller installation and commissioning are mandatory; service support must be available in India for imported products.
  • Pre-dispatch inspection is required; external inspection charges are borne by the buyer, while seller facilities for testing must be provided free of cost.
  • Delivery timelines are linked to the last date of the original delivery order; option clause extends delivery time based on the calculation (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • The purchaser reserves the right to modify quantities by up to 25% during both initial and extended delivery periods.
  • Bidders must ensure readiness for inspection within 7 days of email notification; delays beyond this window may impact dispatch and acceptance.

Key Specifications

  • Item categories: speedometer cable, pilot bearing, rubber hose, gasket, cylinder head cover, horn assembly, clutch components, drive assembly, fan belt, water pump, seal kit, center bolt, radiator assembly, anabond, clutch release bearing, armature, brush assembly, drive pinion, combination switch, lamp front fog, relay main, fuel unit, other 24-category items

  • Delivery conditions linked to original and extended orders with 30+ days minimum extension

  • Inspection regime: pre-dispatch by buyer or nominated agency; buyer bears external testing fees

  • OEM/Authorized resellers must perform installation and commissioning; service in India for imported items

  • 7-day inspection readiness window after email notification

Terms & Conditions

  • Option clause permits up to 25% quantity variation at contracted rates

  • Pre-dispatch inspection required; external labs' charges borne by Buyer

  • OEM installation/commissioning mandatory for scope of supply

Important Clauses

Payment Terms

Payment terms not detailed in provided data; standard procurement practice applies with delivery against acceptance

Delivery Schedule

Delivery commences from the last date of the original delivery order; option-driven extensions based on formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; penalties would be governed by standard contract terms

Bidder Eligibility

  • Authorized OEM or OEM-certified reseller for installation

  • Proof of Indian office for after-sales support for imported items

  • Experience in supplying vehicle assemblies or related automotive components

Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Speedometer Cable As per specification sheet 1 nos gemclk 15
2 Pilot Bearing As per specification sheet 1 nos gemclk 15
3 Rubber Hose As per specification sheet 1 nos gemclk 15
4 Gasket Cylinder Hear Cover As per specification sheet 1 nos gemclk 15
5 Horn Assembly Low Tone 12V As per specification sheet 1 nos gemclk 15
6 Mas Cylinder Clutch As per specification sheet 1 nos gemclk 15
7 Assembly Joint Cross As per specification sheet 1 nos gemclk 15
8 Sleeve Cylinder Assembly As per specification sheet 1 nos gemclk 15
9 Fan Belt As per specification sheet 1 nos gemclk 15
10 Water Pump Assembly As per specification sheet 1 nos gemclk 15
11 Seal Kit As per specification sheet 1 nos gemclk 15
12 Centre Bolt As per specification sheet 1 nos gemclk 15
13 Assembly Cable 4 x 4 As per specification sheet 1 nos gemclk 15
14 Bearing Needle As per specification sheet 2 nos gemclk 15
15 Assembly Radiator As per specification sheet 1 nos gemclk 15
16 Anabond As per specification sheet 2 nos gemclk 15
17 Clutch Release Brg As per specification sheet 1 nos gemclk 15
18 Armature As per specification sheet 2 nos gemclk 15
19 Brush Assembly As per specification sheet 1 nos gemclk 15
20 Drive Assembly Pinion As per specification sheet 1 nos gemclk 15
21 Combination Switch As per specification sheet 1 nos gemclk 15
22 Lamp Assembly Front Fog As per specification sheet 2 nos gemclk 15
23 Flesher Unit 24 V As per specification sheet 2 nos gemclk 15
24 Relay Main and Fuel As per specification sheet 2 nos gemclk 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing relevant vehicle-assembly parts supply

4

Financial statements evidencing capacity

5

EMD or bid security (amount not disclosed in tender data)

6

Technical bid documents confirming OEM authorization

7

OEM authorizations or OEM-certified partner credentials

8

Proof of Indian office/after-sales service capability for imported products

9

Pre-dispatch inspection readiness notice and agent details

Frequently Asked Questions

How to bid for the Indian Army vehicle parts tender 2025?

Bidders must qualify as an OEM or OEM-certified reseller with Indian after-sales support for imported items. Prepare documentation including GST, PAN, and financials, and confirm OEM authorization. The process includes pre-dispatch inspection arrangements and compliance with the 25% quantity option clause. Submission should align with Terms and Conditions.

What documents are required for the pre-dispatch inspection process?

Submit OEM authorization, proof of Indian office for after-sales service, GST registration, PAN, and experience certificates. Include financial statements demonstrating capacity and EMD details. Arrangements for external inspection agencies and notification of readiness within 7 days must be described in the bid.

What is the 25% option clause in this tender for vehicle parts?

The purchaser may increase the quantity by up to 25% at contracted rates during initial or extended delivery periods. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days extension.

What standards or certifications are required for imported items?

Imported items require an Indian office for after-sales service and OEM authorization. Although no specific product standards are listed, compliance with OEM/after-sales support requirements and pre-dispatch inspection procedures are mandatory.

When is the delivery schedule and inspection process initiated?

Delivery begins after the last date of the original delivery order. Pre-dispatch inspection is conducted at seller premises, with 7 days for readiness following notification, and external testing charges borne by the buyer.

What is required for installation and commissioning of items?

Installation and commissioning must be performed by the OEM or OEM-certified personnel or an OEM-authorized reseller. This applies to all scope of supply, including imported items needing local service capability.

What happens if quantities are increased under the option clause?

If quantities rise by up to 25%, delivery time extends per the option formula. The extended delivery period may be longer than the original, but the minimum extension is 30 days, ensuring feasible scheduling for both parties.

What is the scope of the 24-item BOQ in this tender?

The BOQ lists 24 item categories including speedometer cable, gaskets, radiator, and electrical components. Exact quantities and unit measures are not disclosed in the data, but bidders should prepare to supply all 24 categories as per the contract.