GEM

Indian Army Bullet Camera, Heat Detector PLC Alarm System, Biometric Attendance, Desktop PC Tender Jaaisalmer Rajasthan 2025

Posted

27 Oct 2025, 10:48 am

Deadline

17 Nov 2025, 11:00 am

Location

JAISALMER , RAJASTHAN

Progress

Issue27 Oct 2025, 10:48 am
AwardPending
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Quantity

14

Category

desktop pc

Bid Type

Two Packet Bid

Key Highlights

  • • Clear option clause enabling ±25% quantity variation at contracted rates
  • • OEM/Authorized Seller requirement for imported products with Indian service presence
  • • Advance sample approval process with 5-day submission and 5-day buyer decision window
  • • Delivery timelines adjustable if sample approval is delayed, with no LD during buyer delays
  • • Eight-item BOQ with unspecified quantities and values
  • • Pre-dispatch inspection clause applicable to clothing items (sample-based checks present)

Categories 10

SECURITY CAMERAS DETECTOR FIRE SUPPRESSION SYSTEM CAMERA UPS BULLET CAMERA FLAME DETECTORS ELECTRONIC COMPUTATIONAL DEVICE CCTV SYSTEM PROJECTOR

Tender Overview

The Indian Army, Department of Military Affairs, seeks procurement in Jaissalmer, Rajasthan for a range of security and IT equipment including bullet cameras, heat detector PLC based alarm systems, visualizers, multimedia projectors, biometric attendance systems, desktop PCs, online UPS units and interactive podiums. The BOQ lists eight items with unclear quantities, and an estimated value is not disclosed. Key differentiators are the robust option clause permitting up to 25% quantity variation and a strict post-award advance-sample approval process. The contract requires compliance with supplier terms allowing extension of delivery time for additional quantities at contracted rates; delivery begins after the last original PO. This tender emphasizes after-sales support for imported products and in-country OEM presence, with mandatory sample approval prior to bulk supply.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the data; product categories include bullet cameras, heat detectors with PLC-based alarm systems, visualizers, multimedia projectors, biometric attendance systems, desktop PCs, online UPS, and interactive podiums.
  • The tender enforces an OEM or Authorized Seller requirement for imported items to have registered Indian offices for after-sales service.
  • Sample approval: Successful bidder must submit one advance sample within 5 days of award; buyer provides approval or a modification list within 5 days; bulk supply must conform to approved sample.
  • If buyer delays sample approval, delivery period may be adjusted without liquidated damages; non-conformance may lead to fresh samples or contract termination at buyer’s discretion.
  • Section allows quantity variation up to 25% during contract and currency, with delivery timeline adjustments.

Terms, Conditions & Eligibility

  • Option Clause permits up to 25% quantity increase/decrease at contract signing and during execution at the same rates; minimum additional time calculation rules apply.
  • OEM/Authorized Seller must have registered Indian office for post-sales support; documentation to prove presence is required.
  • Advance sample, approval timeline, and potential LD waivers if buyer delays approval; non-conforming samples may trigger re-sample or termination.
  • No explicit EMD amount disclosed; no start/end dates provided in data.

Key Specifications

  • Bullet camera

  • Heat detector PLC based alarm system

  • Visualizer

  • Multimedia projector

  • Biometric attendance system

  • Desktop PC

  • Online UPS

  • Interactive podium

Terms & Conditions

  • Section allows quantity changes up to 25% and extended delivery time at fixed rates

  • Imported item suppliers must have an Indian office for after-sales service

  • Advance sample to be approved within 5 days; possible modifications required within 5 days

Important Clauses

OEM

Imported products require OEM/Authorized Seller with registered Indian office for after-sales service

Sample Approval

Submit one advance sample within 5 days; buyer approves or lists modifications within 5 days; bulk supply must match approved sample

Delivery & Option Clause

Quantity can be increased/decreased by up to 25%; delivery time adjusted accordingly with minimum 30 days rule

Bidder Eligibility

  • Experience in supplying security and IT equipment to government bodies

  • Demonstrated ability to provide after-sales service in India for imported items

  • Financial capacity demonstrated via audited statements or equivalent

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bullet camera as per document attached 3 pieces mayur_1212 15
2 heat detector plc based alarm system as per document attached 1 pieces mayur_1212 15
3 visualizer as per document attached 2 pieces mayur_1212 15
4 multimedia projector as per document attached 2 pieces mayur_1212 15
5 biometric attendence system as per document attached 1 pieces mayur_1212 15
6 desktop pc as per document attached 3 pieces mayur_1212 15
7 online ups as per document attached 1 pieces mayur_1212 15
8 interctive podium as per document attached 1 pieces mayur_1212 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar security/IT equipment supply

4

Financial statements (audited if available)

5

EMD/Security deposit details (not disclosed in tender data; bidders should prepare if specified elsewhere)

6

Technical bid documents demonstrating compliance with product categories

7

OEM authorization or Authorized Seller certificate for imported items

8

Proof of registered Indian office for after-sales service (OEM requirement)

Frequently Asked Questions

How to bid for the Indian Army security equipment tender in Jaissalmer Rajasthan 2025

Bidders should review the three critical clauses: 25% quantity variation option, OEM/Authorized Seller requirement with Indian office, and advance sample approval within 5 days of award. Prepare documents including GST, PAN, experience, financials, OEM authorization, and service capability for imported items. Ensure compliance with post-award sample conformity and delivery timelines to avoid LD penalties.

What documents are required for Jaissalmer security equipment procurement bid

Submit GST registration, PAN, experience certificates for similar supply, financial statements, and technical bid documents. Include OEM authorization for imported items and proof of Indian-based after-sales service. Provide any relevant agency approvals and a demonstration of capability to deliver bullet cameras, heat detectors, and biometric systems.

What are the delivery terms and extension provisions for the 2025 Indian Army tender

Delivery starts from the last date of the original delivery order. If option quantity is exercised, delivery time extends per (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. The buyer may extend up to the original delivery period. LD may be waived if delays are due to buyer actions on sample approvals.

What are the OEM requirements for imported products in this tender

Imported items must be supported by an OEM or Authorized Seller with a registered office in India to provide after-sales service. The seller must submit a certificate proving the Indian presence. This ensures post-sales maintenance for bullet cameras, PLC-based alarms, biometric systems, and other IT equipment.

What is the advance sample process for bulk supply in this tender

Within 5 days of award, submit one advance sample. Buyer reviews and lists modifications within 5 days. Bulk supply must meet the approved sample; delays in buyer approval may refix delivery period without LD. If the sample deviates, the buyer may require new samples or terminate the contract with notice.

Which product categories are covered in the Jaissalmer Army tender

Categories include bullet cameras, heat detector PLC-based alarm systems, visualizers, multimedia projectors, biometric attendance systems, desktop PCs, online UPS, and interactive podiums. Quantities and detailed specs are not disclosed in the data; bidders should anticipate a multi-item security/IT equipment procurement with OEM-supported service.

What standards or certifications are required for this security equipment tender

The tender data does not specify exact standards; however, OEM certification and Indian service presence are mandatory for imported items. Bidders should be prepared to demonstrate compliance through OEM certifications, after-sales support capability within India, and alignment with general government procurement expectations for security gear.

When is the bid submission timeline for the Indian Army Jaissalmer procurement

Exact start and end dates are not provided in the data. Bidders should monitor official communications for bid opening dates, ensure readiness of GST, PAN, experience and OEM documents, and be prepared to initiate sample submissions within 5 days of award once notified by the Buyer.