GEM

Directorate Of Collegiate Education Kerala Inverted Research Microscope Tender IS 5204 Q3 2025 ISO 9001

Posted

30 Oct 2025, 12:39 pm

Deadline

10 Nov 2025, 01:00 pm

Value

₹4,70,000

Location

ERNAKULAM , KERALA

Progress

Issue30 Oct 2025, 12:39 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Directorate Of Collegiate Education, under the Higher Education Department Kerala, invites bids for an Inverted Research Microscope conforming to IS 5204 (Q3) with an estimated value of ₹470,000. The specified delivery target is the Principal, Mar Athanasius College, Kothamangalam, Ernakulam, Kerala 686666. The scope includes supply, installation, testing and commissioning of the microscope. The tender requires a minimum one-year warranty, an ISO 9001 certified supplier or OEM, and a registered service center in Kerala. The supplier must accommodate a quantity flex to ±25% during contract, with delivery timelines tied to last order date and extended periods as per option clause. This procurement emphasizes post-sale service infrastructure and compliance with Indian standards. Key differentiators include on-site installation and ISO compliance while ensuring Indian after-sales support. Unique location-based service requirements exist for Kerala and OEM authorization for imported components where applicable.

Technical Specifications & Requirements

  • Product: Inverted Research Microscope (IS 5204 compliant, Q3) with scope for installation, testing and commissioning.
  • Standards: IS 5204 (Q3); ISO 9001 certification for bidder or OEM.
  • Delivery: Delivered and installed at The Principal, Mar Athanasius College, Kothamangalam, Ernakulam, Kerala 686666.
  • Warranty & Service: 1 year minimum warranty; service centers must be functional in Kerala.
  • Scope: Bid price inclusive of supply, installation, testing and commissioning; post-installation support required; import components require Indian office of OEM for service.
  • Turnover/Financial: Turnover criteria described in the bid document; audited statements or CA certificate required for turnover evidence.
  • Misc: Option clause allows ±25% quantity variation; delivery period linked to last date of original order; minimum 30 days additional time if extended.

Terms, Conditions & Eligibility

  • EMD: Not explicitly stated in data; verify in tender documents; prepare accordingly.
  • ISO 9001: Bidder or OEM must hold ISO 9001; service center in Kerala must be active.
  • Warranty: Minimum 1 year warranty; terms to be detailed in ATC.
  • Delivery: To address specified; installation and commissioning included in scope.
  • OEM Authorization: For imported products, OEM or authorized seller must have registered India office for after-sales support.
  • Financials: Minimum three-year turnover evidence required; audited balance sheets or CA certificate to be uploaded.
  • Documentation: GST, PAN, experience certificates, financial statements, EMD documents, technical bid documents, OEM authorizations as applicable.

Key Specifications

  • Product/service: Inverted Research Microscope

  • Standards: IS 5204 (Q3) compliance, ISO 9001 certification

  • Delivery/Installation: Supply, Installation, Testing and Commissioning to The Principal, Mar Athanasius College, Kothamangalam, Ernakulam, Kerala 686666

  • Warranty/Support: Minimum 1-year warranty; Kerala service center required

  • OEM/Import: If imported, OEM must have registered office in India for after-sales service

  • Financials: Turnover evidence required for last 3 years; audited balance sheets or CA certificate

Terms & Conditions

  • Option clause allows +/-25% quantity variation during contract execution

  • Delivery period based on last date of original order; extended period rules apply

  • Supplier must have ISO 9001 and Kerala service center; installation included

Important Clauses

Payment Terms

Details not provided; verify ATC for payment schedule and milestones

Delivery Schedule

Delivery to The Principal, Mar Athanasius College, Kothamangalam, with original and extended delivery timelines per option clause

Penalties/Liquidated Damages

LD provisions not specified; refer to main tender terms for penalties if delays occur

Bidder Eligibility

  • Registered service center must operate within Kerala

  • ISO 9001 certified bidder or OEM

  • Turnover evidence for last 3 years (audited statements or CA certificate)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar projects

4

Audited financial statements or CA-certified turnover certificate for last 3 years

5

EMD submission proof (as applicable in tender terms)

6

Technical bid document confirming IS 5204 compliance and installation scope

7

OEM authorization letter (for imported components) and Indian office registration proof

8

ISO 9001 certificate (bidder or OEM)

9

Proof of Kerala registered service center (for on-site support)

Frequently Asked Questions

How to bid for IS 5204 inverted microscope tender in Kerala

Bidders must supply documentation showing IS 5204 compliance and ISO 9001 certification, along with a Kerala service center proof. Include turnover evidence for the last 3 years, GST, PAN, and OEM authorization if imports. The bid should include supply, installation, testing and commissioning, with warranty of at least 1 year and adherence to the option clause for quantity variation.

What documents are required for Kerala inverted microscope procurement

Required documents include GST, PAN, audited financial statements or CA turnover certificate for 3 years, ISO 9001 certificate, OEM authorization for imports, service center proof in Kerala, technical bid detailing IS 5204 compliance, and EMD documentation as applicable in ATC.

What are the deployment and installation expectations for the microscope

Delivery must be to The Principal, Mar Athanasius College, Kothamangalam, with installation, testing and commissioning included. Installation should be performed by qualified engineers, and the bidder must ensure functional service support within Kerala after delivery; verify installation milestones in the ATC.

What is the warranty requirement for this Kerala microscope tender

The bidder must provide a minimum of 1-year warranty on the inverted microscope, covering manufacturing defects and performance, with service support available through a Kerala-based center; ATC may specify response times and spare part availability.

What standards and certifications are mandatory for this bid

Mandatory standards include IS 5204 (Q3) for the inverted microscope and ISO 9001 certification for the bidder or OEM. Imported components require an Indian OEM office for after-sales service; ensure proof of registration is supplied with the bid.

How is quantity variation managed in this tender

The purchaser reserves a +/-25% quantity variation during contract, with proportional adjustment in delivery time based on last order date. Minimum additional time is 30 days; if original delivery is under 30 days, the period equals the original term.

Where will the microscope delivery be verified and commissioned

Delivery verification and commissioning occur at The Principal, Mar Athanasius College, Kothamangalam, Ernakulam, Kerala 686666. Ensure on-site installation, testing protocols, and documentation of commissioning acceptance in the project handover.

What is required to demonstrate turnover for eligibility

Provide audited balance sheets for the last 3 financial years or CA/Cost Accountant certificates indicating turnover. If the bidder is less than 3 years old, use completed years after incorporation to calculate average turnover, as specified in the tender.