GEM

Indian Coast Guard Stationery Tender Lakshadweep 2025 Stationery Items Procurement

Posted

22 Oct 2025, 02:44 pm

Deadline

06 Nov 2025, 03:00 pm

Value

₹59,139

Location

LAKSHADWEEP DISTRICT , LAKSHADWEEP

Progress

Issue22 Oct 2025, 02:44 pm
AwardPending
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Quantity

1051

Category

Register 1QR

Bid Type

Two Packet Bid

Categories 12

WRITING PAD MARKING TOOLS BOOK CUTTER PEN STRING INSTRUMENTS BALL PEN BOX FILE BOX LAPAROSCOPIC INSTRUMENTS SCISSORS STAPLER

Tender Overview

The Indian Coast Guard invites bids for a comprehensive stationery supply package covering a wide range of items such as Xerox paper, gel pens 0.7 mm, Pencil 2B, folders, registers, laminations, tapes, markers, staplers, binding materials, scales, whiteboards, and related office consumables. The project is located in Lakshadweep, Lakshadweep – 682551 with an estimated contract value of ₹59,139.00. The procurement encompasses 47 items, indicating a bulk, mixed-category stationery lot intended for defence service establishments. The tender emphasizes a vendor capable of delivering across multiple stationery categories to meet routine administrative needs. The purchase scope prioritizes consistent catalog coverage and timely delivery under defence service provisioning.

Key differentiators include a broad item mix, a defined local supplier requirement, and a modest estimated value that targets steady, small-to-mid scale orders with structured delivery. Bid evaluation will likely consider supplier proximity, ability to comply with request-for-quote style orders, and demonstrated experience in supplying stationery to defence establishments. This tender presents a focused opportunity for Lakshadweep/Kerala-based vendors with prior defence-related stationery supply experience to participate in a localized procurement.

Technical Specifications & Requirements

  • Total Items: 47 category-wide stationery requirements (e.g., paper, pens, files, laminations, tapes, markers, scissors, cutters, whiteboard markers, erasers, sharpeners, OHP markers, highlighters, stapler pins, file tags, notice boards, lamination sheets, colour paper, fevi-quick, glue sticks, note pads, etc.).
  • Estimated Value: ₹59,139.00 for the full lot; no explicit per-item prices disclosed.
  • Delivery Location: Lakshadweep, with a policy favoring vendors located within Lakshadweep or Kerala, for logistical alignment with consignee requirements.
  • No Technical Specifications Provided; bidders should demonstrate capability to supply standard stationery meeting general office norms and defence establishment expectations.
  • Experience Evidence: Prior supply to defence service establishments in Kerala/Lakshadweep preferred, with at least 3 work/contract orders cited in bid documentation.
  • Bill of Quantities (BOQ): 47 items listed, but the BOQ items show N/A for quantity/units in the published extract.

Terms, Conditions & Eligibility

  • EMD: Not specified in the extract; bidders should verify in the tender portal for the exact security deposit terms.
  • Delivery Clause: Option clause allows quantity variation up to ±25% during contract and extended delivery periods with calculation based on (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Submission Documents: Required copies include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
  • Office Location Requirement: Bidder must have an office within Lakshadweep/Kerala; non-compliance leads to disqualification.
  • Experience Evidence: At least 3 work/contract orders for stationery supply to defence establishments in Kerala/Lakshadweep.
  • Payment Terms/Contractual: Not specified; bidders should refer to full ATCs for payment terms and warranty conditions.

Key Specifications

  • 47-item stationery lot including Xerox paper, gel pens, pencils, files, registers, tapes, markers, whiteboard accessories, scissors, cutters, Fevicol, lamination sheets, colour paper, highlighters, stapler pins

  • Estimated value ₹59,139.00 for the complete bundle

  • Delivery location: Lakshadweep; preference for local Lakshadweep/Kerala offices

  • Experience: minimum 3 prior contracts supplying stationery to defence establishments in Kerala/Lakshadweep

  • No item-level technical standards specified; focus on timely delivery and catalog completeness

Terms & Conditions

  • Option quantity variation up to 25% during contract with pro-rated delivery extension

  • Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate with bid

  • Evidence of defence-establishment stationery supply in Kerala/Lakshadweep required

Important Clauses

Payment Terms

Not specified in extract; bidders should review ATC for schedule and method of payment

Delivery Schedule

Delivery period aligns to last delivery order date; additional time calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

Not specified in extract; verify in full ATC for LD terms and performance bonds

Bidder Eligibility

  • Office located within Lakshadweep or Kerala

  • Minimum 3 defence-stationery supply contracts in Kerala/Lakshadweep

  • GSTIN and PAN valid and verifiable; EFT mandate provided

Bill of Quantities (BOQ) 47 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Xerox Paper Xerox Paper 20 ream modhq12 60
2 Gel pen Hi Tech 0.7 Gel pen Hi Tech 0.7 20 nos modhq12 60
3 Pencil 2B Pencil 2B 6 pkt modhq12 60
4 Box file Box file 6 nos modhq12 60
5 Name tally for book Name tally for book 150 nos modhq12 60
6 Register 3QR Register 3QR 20 nos modhq12 60
7 Register 2QR Register 2QR 20 nos modhq12 60
8 Register 1QR Register 1QR 25 nos modhq12 60
9 Files Files 150 nos modhq12 60
10 Brown Sheet Laminated Brown Sheet Laminated 150 nos modhq12 60
11 Signal Folder Signal Folder 4 nos modhq12 60
12 Cello tape Big Cello tape Big 10 nos modhq12 60
13 Cello tape Small Cello tape Small 10 nos modhq12 60
14 Double sided tape Double sided tape 10 nos modhq12 60
15 Calculator Calculator 1 nos modhq12 60
16 Permanent Marker Permanent Marker 6 nos modhq12 60
17 White Board Marker White Board Marker 10 nos modhq12 60
18 Duster Duster 1 nos modhq12 60
19 Stamp Pad Stamp Pad 4 nos modhq12 60
20 Cello tape Stand Cello tape Stand 3 nos modhq12 60
21 Scissors Scissors 3 nos modhq12 60
22 Paper cutter Paper cutter 5 nos modhq12 60
23 Whitener Whitener 5 nos modhq12 60
24 Stick file transparent Stick file transparent 15 nos modhq12 60
25 Scale Scale 5 nos modhq12 60
26 Eraser Eraser 10 nos modhq12 60
27 Sharpner Sharpner 10 nos modhq12 60
28 OHP Marker OHP Marker 15 nos modhq12 60
29 Ball pen Blue Ball pen Blue 50 nos modhq12 60
30 Ball pen Black Ball pen Black 5 nos modhq12 60
31 Ball pen Red Ball pen Red 5 nos modhq12 60
32 Fevicol Fevicol 5 bottle modhq12 60
33 Gum Bottle Gum Bottle 3 nos modhq12 60
34 File Tag File Tag 10 bundle modhq12 60
35 Note stick pad Note stick pad 10 nos modhq12 60
36 Scribbling Pad Scribbling Pad 15 nos modhq12 60
37 Highlighter Highlighter 5 nos modhq12 60
38 Stapler Pin Big Stapler Pin Big 4 pkt modhq12 60
39 Stapler Pin Medium Stapler Pin Medium 4 pkt modhq12 60
40 Stapler Pin Small Stapler Pin Small 4 pkt modhq12 60
41 File for Divisional record sheet with 30 leafs File for Divisional record sheet with 30 leafs 2 nos modhq12 60
42 Notice board pin Notice board pin 2 pkt modhq12 60
43 Notice board ribbons Notice board ribbons 3 roll modhq12 60
44 Lamination sheet Lamination sheet 200 nos modhq12 60
45 Colour Paper All colours Colour Paper All colours 10 pkt modhq12 60
46 Fevi quick Fevi quick 10 nos modhq12 60
47 Flexible Exam writing pad Flexible Exam writing pad 10 nos modhq12 60

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Proof of office in Lakshadweep/Kerala

6

Documents proving at least 3 previous stationery supply contracts to defence establishments in Kerala/Lakshadweep

Frequently Asked Questions

How to participate in Lakshadweep stationery tender 2025 for Indian Coast Guard?

To participate in this tender, bidders must verify local eligibility, submit PAN, GSTIN, cancelled cheque and EFT mandate, and demonstrate at least 3 prior defence-stationery supply contracts in Kerala/Lakshadweep. Ensure your office is located within Lakshadweep or Kerala and follow the ATC delivery and quantity variation terms.

What documents are required for the Lakshadweep stationery bid submission?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT mandate certified by bank, proof of Lakshadweep/Kerala office, and evidence of three defence-establishment stationery contracts in Kerala/Lakshadweep. These documents accompany the bid submission for technical evaluation.

What is the estimated contract value for the Lakshadweep stationery procurement?

The estimated value for the full 47-item stationery bundle is ₹59,139.00. Bidders should prepare pricing to cover 47 items, including paper, pens, files, laminations, tapes, markers, and miscellaneous office supplies, with delivery to Lakshadweep as per the ATC terms.

What are the delivery terms and option clause in this tender?

The buyer reserves a ±25% quantity variation with extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Delivery begins from the last date of the original delivery order and may extend within the contracted rates.

Which locations are eligible for bidder offices for this procurement?

Eligible bidder offices must be located within Lakshadweep or Kerala. Documentary evidence of location must be submitted with bid; non-compliance leads to disqualification at technical evaluation stage.

What prior experience is required to bid on the Lakshadweep stationery project?

Bidders must demonstrate at least 3 work/contract orders for supplying stationery to defence service establishments in Kerala or Lakshadweep, including satisfactory certificates for these contracts to support technical capability.

Are there any item-level technical specifications for the 47 items?

No item-level specifications are stated in the extract. Bidders should ensure catalog completeness, standard office quality, and compatibility with defence establishment norms. Verify additional specifications and acceptance criteria in the full ATC and BOQ documentation.