GEM

Police Department Kerala ANPR Camera Systems Tender Kottayam Kerala 2025

Posted

23 Oct 2025, 07:37 pm

Deadline

07 Nov 2025, 08:00 pm

Location

KOTTAYAM , KERALA

Progress

Issue23 Oct 2025, 07:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

SCOPES SPECULA AND ACCESSORIES CAMERA SWITCH YARD

Tender Overview

The Kerala Police Department (Home Department, Kerala) invites a bid for implementing ANPR camera systems with a centralized control room in KOTTAYAM, KERALA (686001). The scope centers on comprehensive ANPR deployment, centralized command integration, and field support. The bidder must address potential quantity adjustments under the option clause, with a delivery timeline aligned to contract terms. A functional after-sales service infrastructure in the state is mandatory, including a dedicated support channel and timely service delivery. Unique aspects include centralized control room integration and in-state service capabilities. This procurement demands robust field deployment, rapid support, and scalable solution design tailored to state-level policing requirements.

Technical Specifications & Requirements

  • Product category: ANPR camera system installation, centralized control room integration, and related networking infrastructure for police surveillance.
  • Key requirements identified from terms: option-based quantity adjustments up to 25% during award and currency; delivery period calculations based on original delivery period with a 30-day minimum; on-site or carry-in warranty depending on scope.
  • Service capability: functional Service Centre within each consignee state; establishment within 30 days of award if not present; documentary evidence of functional service centre required for payment release.
  • Support: dedicated toll-free number for service support; presence of OEM or bidder service capabilities within Kerala.
  • Context: project aims to modernize surveillance with centralized data aggregation for quicker law enforcement actions.

Terms, Conditions & Eligibility

  • Option clause permits a 25% quantity increase/decrease at contract, with extended delivery considerations.
  • Service & Support: Establish a Functional Service Centre in Kerala within 30 days if not existing; payment contingent on submission of evidence.
  • Support channel: Dedicated toll-free service number required; in-state service presence emphasized.
  • No BOQ items are listed; the contract scope emphasizes system integration, installation, and ongoing service.
  • Compliance with delivery timelines, warranty terms, and performance obligations as per purchase terms is mandatory.

Key Specifications

  • ANPR camera system installation

  • Centralized control room integration

  • Service Centre in Kerala within 30 days if not existing

  • Dedicated toll-free service support line

  • Option clause enabling ±25% quantity variation

Terms & Conditions

  • Option-based quantity variation up to 25% during contract and currency

  • Functional in-state service centre mandatory with documentary evidence for payment

  • Dedicated toll-free service support required

Important Clauses

Payment Terms

Payment release contingent on submission of functional service centre evidence and fulfillment of service obligations, including dedicated support availability

Delivery Schedule

Delivery period computation starts from the last date of original delivery order; extended time applies if option clause is exercised, with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; typical tenders would apply LDs for delayed delivery beyond contracted timelines

Bidder Eligibility

  • Must demonstrate capability to implement ANPR systems and integrate with a centralized control room

  • Must have or commit to establishing a Functional Service Centre in Kerala within 30 days of award

  • Provide a dedicated toll-free service support channel

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Required Documents

1

Documentation evidencing functional Service Centre in the State (Kerala) or plan to establish within 30 days of award

2

Documentation of dedicated toll-free service support contact details

3

General bid submission documents typically required by bidders (GST registration, PAN, company profile, financial statements, past experience) as fallback if not explicitly stated in terms

Frequently Asked Questions

How to bid for the ANPR camera tender in Kottayam Kerala 2025?

Submit a complete bid with evidence of a functional service centre in Kerala or a clear plan to establish one within 30 days of contract award. Provide a dedicated toll-free service line and standard installation capabilities for centralized control room integration. Ensure compliance with option clause terms and delivery timelines.

What documents are required for the Kerala ANPR procurement bid 2025?

At minimum, provide service centre documentation, dedicated support contact details, and standard corporate documents. Additional required items include GST registration, PAN, company profile, financial statements, and prior experience in surveillance installations, if requested by terms.

What are the delivery time implications for quantity variation in this tender?

Delivery periods adjust based on the original period; if the option clause is exercised, the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is the role of a dedicated toll-free service line in this bid?

The bidder must provide a dedicated toll-free number for service support, ensuring rapid response for maintenance, troubleshooting, and on-site visits as part of post-award obligations in Kerala.

What is required to prove a functional service centre in Kerala?

Submit evidence of an operational service centre in Kerala or a credible plan to establish one within 30 days of award, including contact details and service response capabilities.

What are the key technical focus areas for the ANPR system bid in Kerala?

Focus on ANPR camera deployment, centralized control room integration, secure data transmission, scalability for future expansions, and alignment with state surveillance objectives, including timely support and serviceability within Kerala.

How will payment terms be managed for the Kerala ANPR contract?

Payment terms hinge on delivery milestones and documentary evidence of service readiness. Ensure all required service centre and support documentation are submitted before payment processing.

What standards or certifications are expected for the ANPR equipment?

While not explicitly stated, bidders should align with common surveillance equipment standards and ensure compatibility with centralized control room requirements, with a plan to integrate securely within Kerala's police infrastructure.