GEM

IREL (India) Limited procurement of SPIN ON OIL filter elements and allied components Odisha 2025

Posted

18 Oct 2025, 01:06 pm

Deadline

08 Nov 2025, 02:00 pm

Value

₹8,79,236

Location

GANJAM , ODISHA

Progress

Issue18 Oct 2025, 01:06 pm
AwardPending
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Quantity

68

Category

Element of Air suction filter KFA 02 1 7036

Bid Type

Two Packet Bid

Key Highlights

  • • OEM exclusivity: Propriety tender limited to OEM Kirloskar Pneumatic Company Limited or its authorized representatives with valid authorization submission.
  • • Exact scope: Spin-on oil filter element, 75 LPM filter head, air suction filter element, air-oil separator element, gasket, coupling, auto drain assembly, scavenger pipe, 20 liters oil packs.
  • • Financial security: 5% Security Deposit / EPBG of total order value (Excluding GST) via DD/RTGS or bank guarantee from SBI or Nationalized/ RBI-approved bank.
  • • Payment/guarantee: Bank guarantee required; online EMD options with UTR for verification; GST payable as per actuals with cap equal to quoted GST percentage.
  • • Documentation: Data Sheet signed and sealed; PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization/certificate required; data sheet validation to avoid rejection.
  • • Delivery/variation: Quantity may increase or decrease per actual requirement; scope of supply includes all costs.

Categories 1

SEALING RING

Tender Overview

Organization: IREL (India) Limited, under the Department Of Atomic Energy, seeks supply of SPIN ON OIL filter elements and allied components including 75 LPM capacity filter heads, air suction filter elements, air-oil separators, gaskets, couplings, auto drain assemblies, scavenger pipes and 20 liter oil packs in Odisha. Estimated value: ₹879,236. Location: Ganjam, Odisha 760001. This is a proprietary tender limited to OEM Kirloskar Pneumatic Company Limited or their authorized representatives, with mandatory OEM authorization. The procurement scope is strictly “Only supply of Goods,” requiring data sheets and adherence to tendered specifications. The bid includes a 5% SD/EPBG security deposit and potential quantity fluctuations per actual requirement. This tender emphasizes compliance with signed technical specifications and supplier authorization as key differentiators. Unique clause: 5% SD/EPBG and SBI/other bank guarantees for performance.

Technical Specifications & Requirements

  • Product category: Spin-on oil filter elements, filter head 75 LPM capacity, air suction filter, air-oil separator element, gasket, coupling, auto drain assembly, scavenger pipe, 20 L oil packs.
  • Key documents: Data Sheet of each product; OEM authorization certificate; PAN, GSTIN; cancelled cheque; EFT mandate; UTR for online EMD where applicable.
  • Mandatory terms: Proprietary tender; only OEM or authorized dealer can participate; EMD submission required for authorized dealers; quantity may increase/decrease; data sheet signed & sealed; data sheet match required to avoid rejection.
  • Delivery/Scope: Scope of supply includes all cost components; delivery terms aligned with order value; security deposit 5% of order value within 14 days via DD/RTGS or bank guarantee; BG from SBI or Nationalized/approved banks.

Terms, Conditions & Eligibility

  • EMD-related: 5% SD/EPBG of total order value (Excluding GST); payment via DD/RTGS/BD or online with traceable UTR; online EMD requires receipt verification.
  • Eligibility: OEM authorization certificate mandatory; bidders must confirm rate parity with other government/PSU/private entities; valid data sheet and compliance with tender specifications.
  • Delivery & performance: Quantity may vary; supplier must meet delivery timelines as per order; penalties or performance bonds not explicitly stated beyond SD/EPBG requirement.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheets signed and sealed; OEM authorization details.
  • Bank guarantees: BG to be issued by SBI or other RBI-approved banks; 5% SD payable within 14 days of order.

Key Specifications

  • Product names: spin-on oil filter element; 75 LPM capacity filter head

  • BOQ shows 8 items; specific quantities not disclosed

  • Estimated value: ₹879,236

  • Minimum qualification: OEM Kirloskar Pneumatic or authorized dealer with authorization

  • EMD details: 5% of order value; SD/EPBG via SBI/nationalized banks

Terms & Conditions

  • Exclusive OEM eligibility with authorization submission

  • 5% SD/EPBG security deposit required

  • Data sheets and OEM authorization mandatory

Important Clauses

Payment Terms

GST as per actuals or applicable rate; 5% SD/EPBG via DD/RTGS or bank guarantee; online EMD with UTR verification.

Delivery Schedule

Scope of supply includes all cost components; quantity may fluctuate with actual requirement; delivery plan to be aligned with purchase order.

Penalties/Liquidated Damages

Not explicitly stated; SD/EPBG acts as performance security; penalties may be governed by standard GEM/T&Cs or order specifics.

Bidder Eligibility

  • Only OEM Kirloskar Pneumatic Company Limited or authorized dealers may bid with valid authorization

  • EMD must be submitted for authorized dealers; otherwise bid may be rejected

  • Data sheet and technical specifications must match bid offering; mismatch may lead to rejection

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SPIN ON OIL filter element, 75 LPM capacity FOR filter head P by N 271.01.329.50 SPIN ON OIL filter element, 75 LPM capacity FOR filter head P by N 271.01.329.50 12 pieces [email protected] 90
2 Element of Air suction filter KFA 02 1 7036 Element of Air suction filter KFA 02 1 7036 6 pieces [email protected] 90
3 Air Oil Seperator element Air Oil Seperator element 4 pieces [email protected] 90
4 Gasket For air oil separator Gasket For air oil separator 8 pieces [email protected] 90
5 Coupling element SW 226 Coupling element SW 226 4 pieces [email protected] 90
6 Auto drai assembly Auto drai assembly 4 pieces [email protected] 90
7 Scavanger pipe Scavanger pipe 4 pieces [email protected] 90
8 K smar oil 20 liters pack K smar oil 20 liters pack 26 pieces [email protected] 90

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Data Sheet of offered products (signed & sealed)

6

OEM Authorization Form/Certificate with OEM details

7

Any applicable bank guarantee details (for SD/EPBG)

Frequently Asked Questions

How to bid for the ISI-like spin-on filter tender in Odisha

Bidders must be OEM Kirloskar Pneumatic or an authorized dealer with valid authorization. Submit PAN, GSTIN, cancelled cheque, EFT mandate, signed data sheets, and OEM authorization. Ensure data sheet matches offered products to avoid rejection; EMD as 5% of order value via acceptable mode.

What documents are required for IREL Odisha tender submission 2025

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, signed data sheets for all products, OEM authorization certificate, and proof of EMD/SD as applicable. Ensure submission aligns with vendor code creation rules.

What are the technical specifications for the 75 LPM filter head in this tender

Technical scope covers spin-on oil filter elements and 75 LPM capacity filter head; data sheets must reflect exact model and capacity. Although no precise measurements are listed, ensure the 75 LPM rating and related components align with the item descriptions.

What is the EMD requirement for the IREL proprietary tender in Odisha

EMD is payable as 5% of the total order value excluding GST, via demand draft, fixed deposit receipt, bank guarantee, or online payment with bank UTR for verification; SBI/Nationalized bank guarantees are acceptable per ATC terms.

What is the delivery scope and quantity adjustment policy for this Odisha tender

Scope states ‘Only supply of Goods’ with potential quantity increases or decreases per actual requirement. Ensure flexibility in planning and confirm order quantities with the procurement team to avoid supply shortfalls or excess.

What are the authorization requirements for bidding as an OEM dealer

Bidders must provide a valid OEM authorization form/certificate with full distributor details (name, designation, address, email, phone). This ensures compliance with proprietary tender restrictions and eligibility for the Kirloskar Pneumatic line items.

What documents are needed to verify data sheet alignment with offered products

Submit data sheets for each item with signatures and seal; ensure correlation with tender specifications. Any unexplained mismatch can lead to bid rejection; include model numbers, capacities, and compatibility notes for instant verification.

When will GST be reimbursed for this IREL procurement in Odisha

GST reimbursement will follow actual GST applicability or the lower of the quoted GST rate as per GEM terms; suppliers should declare GST separately and ensure GSTIN is valid to enable reimbursement within procurement payout terms.