GEM

Indian Army Ambala High Mast Structure Tender 16 Mtr Lighting System ISI/AAA compliant 2025

Bid Publish Date

31-Oct-2025, 8:24 pm

Bid End Date

21-Nov-2025, 8:00 pm

Bid Opening Date

21-Nov-2025, 8:30 pm

EMD

₹49,750

Location

AMBALA , HARYANA

Progress

Issue31-Oct-2025, 8:24 pm
AwardPending
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Quantity

36

Category

16 Mtr High Mast Structure

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM or authorized reseller must have 3 years of govt sector experience for similar high mast lighting systems.
  • • Technical standards: 3-year warranty; 2000 VA inverter; aviation warning lights integration; earthing and cabling specifications implied by scope.
  • • Special clauses: 25% quantity variation clause at order and during contract currency with proportional delivery extension rules.
  • • Eligibility: Govt procurement experience, annual turnover evidence for last 3 years, and non-liquidity status with required undertakings.
  • • Warranty/AMC: 3-year warranty from final acceptance/installation; potential AMC terms not specified.
  • • Penalties: Liquidated damages or penalties not explicitly stated; delivery timeline tied to original order date.
  • • Delivery/Installation: Turnkey supply, installation, testing, commissioning; includes all electrical and structural components for mast and lighting.
  • • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; required financial and contractual proofs.

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a comprehensive 16 Mtr High Mast Structure package in AMBALA, HARYANA. The procurement covers lighting systems with luminaries and aviation warning lights, lifting and winch mechanisms, an inverter 2000 VA with battery, electrical cabling, earthing, and full installation and commissioning. The project scope includes supply, installation, testing, and commissioning of all components. An EMD of ₹49,750 applies, with a 3-year warranty on supplied products. The option clause permits ±25% quantity variation at contract and during currency, with delivery timelines linked to the original order. Unique scope elements include integration of aviation warning features and related electrical infrastructure.

Technical Specifications & Requirements

  • Experience: Bidder or OEM must have 3 years of regular manufacturing/supply to Central/State Govt or PSUs for similar category products; provide copies of relevant contracts for each year. In case of lot bids, the primary product value must meet the criterion.
  • Scope: Supply, Installation, Testing, Commissioning of high mast structure, lighting, winch, inverter system, cabling, and earthing; complete turnkey execution.
  • Warranty: 3 years warranty from final acceptance or upon completion of installation/commissioning.
  • Turnover: Minimum average annual turnover for the last 3 years; documentary turnover evidence required via audited balance sheets or CA/Cost Accountant certificate.

Terms, Conditions & Eligibility

  • EMD: ₹49,750 (as specified)
  • Delivery & Option Clause: 25% quantity variation allowed at placement and during currency; delivery period adjusts proportionally with minimum 30 days when expanding quantity; extended durations may apply up to original delivery period.
  • Documents: Bidder to upload PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents as required; experience contracts for govt customers; financial turnover proofs.
  • Financial Standing: Bidder must not be in liquidation or bankrupt; an undertaking to this effect is required with the bid.
  • Installation Scope: Includes installation and commissioning of all supplied goods; completion acceptance governs warranty start.

Key Specifications

  • Product category: 16 Mtr High Mast Structure with lighting, aviation warning lights, lifting/winch system, inverter 2000 VA with battery, electrical cabling, earthing

  • Scope: Supply, installation, testing, commissioning

  • EMD: ₹49,750

  • Warranty: 3 years from final acceptance/installation completion

  • Delivery terms: Option to increase quantity by 25% during contract with adjusted delivery period

  • Eligibility: 3 years govt/PSU supply experience for similar products; minimum turnover evidence

Terms & Conditions

  • EMD ₹49,750 required; bid evaluation considers govt/PSU experience.

  • 25% quantity variation allowed; delivery period recalculated with minimum 30 days

  • 3-year warranty from acceptance; provide turnover and financial documents

Important Clauses

Payment Terms

Not explicitly stated; terms tied to standard govt procurement would apply; payment is contingent on delivery and acceptance.

Delivery Schedule

Delivery period linked to original order date; option for extended delivery during quantity variation; minimum extension rules specify 30 days when increasing quantity.

Penalties/Liquidated Damages

Not specified; implied under standard govt terms; bidders should seek clarity during bid submission.

Bidder Eligibility

  • 3 years of govt/PSU supply experience for similar high mast lighting systems

  • Not in liquidation or bankruptcy; provide undertaking

  • Turnover evidence for last 3 years (audited or CA/Cost Accountant certificate)

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 16 Mtr High Mast Structure 16 Mtr High Mast Structure 3 nos [email protected] 120
2 Lighting System with luminaries and Aviation Warning Lights Lighting System with luminaries and Aviation Warning Lights 24 nos [email protected] 120
3 Lifting and Winch system Lifting and Winch system 3 nos [email protected] 120
4 Inverter 2000 VA with Battery Electrical Cabling Controlling System and Earthing System Inverter 2000 VA with Battery Electrical Cabling Controlling System and Earthing System 3 nos [email protected] 120
5 Installation and Commissioning Installation and Commissioning 3 nos [email protected] 120

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Experience certificates showing govt orders for similar products (3 years)

6

Contract copies for each year of supply to govt/PSU

7

Audited balance sheets or CA/Cost Accountant turnover certificate (last 3 years)

8

Vendor code creation documents as applicable

9

Any OEM authorization if bidding via reseller

Frequently Asked Questions

How to bid for Indian Army high mast tender in Ambala 2025?

To bid, submit PAN, GSTIN, cancelled cheque, EFT mandate, and 3-year govt/PSU experience proofs; attach turnover certificates; provide contract copies for similar products; ensure EMD ₹49,750 is paid and follow the option clause for quantity variations up to 25%.

What documents are required for govt high mast equipment tender in Ambala?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, govt/PSU experience contracts, turnover certificates for last 3 years, and OEM authorization if bidding via reseller; ensure all documents are certified and uploaded with bid.

What are the technical specifications for 16 m mast lighting tender?

Specifications include 16-meter high mast structure, lighting with luminaries, aviation warning lights, lifting/winch system, 2000 VA inverter with battery, electrical cabling, and earthing; turnkey supply, installation, testing, and commissioning are required.

What is the EMD for the Ambala Army tender 2025?

The Earnest Money Deposit is ₹49,750; it must be submitted as per bid rules and can be in specified acceptable formats; ensure payment details are included with the bid submission.

What is the warranty period for high mast equipment in this bid?

Warranty allotment specifies 3 years from the date of final acceptance or upon completion of installation and commissioning; ensure warranty terms are clearly stated in the commercial proposal.

How does quantity variation affect delivery in this Army tender?

Bid quantity can vary up to ±25%; delivery period adjusts proportionally using (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days extension; original delivery date governs extended timelines.

What turnover evidence is required for eligibility in Ambala tender?

Provide the average annual turnover for the last 3 financial years ending 31 March; use audited balance sheets or CA/Cost Accountant certificates; if the company is younger than 3 years, use post-incorporation years to compute average turnover.

Where can I find the scope of supply for installation and commissioning?

The scope includes supply, installation, testing, and commissioning of the high mast structure, lighting, winch, inverter, cabling, and earthing; the bid price must cover all components and integration work for turnkey delivery.