GEM

National Centre For Coastal Research Ultra Deep Freezer Tender Chennai Tamil Nadu 0C 40XXX ISO 9001 2025

Posted

22 Oct 2025, 03:46 pm

Deadline

12 Nov 2025, 04:00 pm

EMD

₹32,500

Location

CHENNAI , TAMIL NADU

Progress

Issue22 Oct 2025, 03:46 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

FREEZER

Tender Overview

The National Centre For Coastal Research (NCCR), Department Of Earth Sciences, seeks to procure an Ultra Deep Freezer capable of maintaining 0°C with a focus on reliability and national after-sales support. The procurement value is not disclosed, but the tender requires an EMD of ₹32,500 and mandates ISO 9001 certification for bidders or OEMs. The contract emphasizes installation, commissioning, and service readiness across India, with an emphasis on a robust after-sales network and timely maintenance. A key differentiator is the insistence on material test certificates and BIS/type test documentation, ensuring conformity to safety and performance standards. The tender also covers warranty provisions, including on-site service commitments and dedicated technicians. Unique clauses allow quantity adjustments up to 25% and extended delivery windows, underscoring flexibility to meet evolving needs.

Technical Specifications & Requirements

  • Product category: Ultra Deep Freezer (0°C)
  • Key documents: ISO 9001 certification (bidder or OEM), BIS licence, type test certificate, material test certificate with supply
  • Warranty & service: OEM warranty with on-site troubleshooting, established service centers in INDIA, SLA-driven response times
  • Delivery/installation: Installation, commissioning and training may be required; after-sales service group must be in place
  • Import status: If imported, OEM involvement is mandatory
  • Quality checks: Buyer lab to verify material tests; acceptance based on lab results
  • EMD: ₹32,500 to be submitted with bid
  • Certificate requirements: Additional certificates as specified in product specification

Terms, Conditions & Eligibility

  • EMD: ₹32,500 earnest money deposit
  • ISO 9001: Required for bidder or OEM
  • Warranty: Specified warranty period with on-site service; dedicated engineers required
  • Documentation: Upload BIS licenses, type test certificates, OEM authorizations
  • Delivery flexibility: Option to adjust quantity up to 25%; extended delivery period rules apply
  • Service network: Well-established installation, commissioning, training, troubleshooting, and maintenance service group in INDIA
  • Acceptance criteria: Material Test Certificate to accompany supply; lab results govern acceptance

Key Specifications

  • EMD amount: ₹32,500

  • Product: Ultra Deep Freezer with nominal 0°C setpoint

  • Standards: ISO 9001 certification (bidder or OEM); BIS licence; type test and material test certificates

  • Warranty/Service: OEM warranty; dedicated service personnel; service centers in INDIA; SLA commitments

  • Quality & Acceptance: Material Test Certificate; buyer lab to verify test results for acceptance

  • OEM/Imported: If imported, OEM authorization required

Terms & Conditions

  • EMD of ₹32,500 must accompany bid submission

  • ISO 9001 certification required for bidder or OEM

  • Warranty, installation and after-sales service must be provided with defined SLAs

  • Material Test Certificate and BIS/type test certificates required

  • Quantity may be increased up to 25%; extended delivery rules apply

Important Clauses

Payment Terms

Not specified in detail; ensure EMD submission of ₹32,500 and confirm supplier payment terms at bid submission

Delivery Schedule

Option to increase quantity up to 25%; delivery period tied to last date of original order with extended period rules

Penalties/Liquidated Damages

Not explicitly stated; ensure SLA commitments and warranty service levels are met to avoid penalties

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Should provide BIS licence and type test certificates with bid

  • Must have an established India-based after-sales service network

  • OEM authorization required for imported products

  • Submit Material Test Certificate and comply with buyer lab acceptance

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for the Ultra Deep Freezer tender in Chennai?

Bidders must submit the EMD of ₹32,500, ISO 9001 certification (bidder or OEM), BIS license, and type/test certificates. Include Material Test Certificate and OEM authorization if imported. Ensure an India-based service network and SLA commitments with installation, commissioning and training plans.

What documents are required for the freezer procurement in Tamil Nadu?

Required documents include GST certificate, PAN, ISO 9001 certificate, BIS license, type test certificate, material test certificate, OEM authorization (if imported), and evidence of a service network in INDIA. Also supply installation/commissioning plan and warranty terms with SLAs.

What standards and certifications are mandatory for this freezer tender?

Mandatory standards include ISO 9001 certification (bidder or OEM) and BIS licence; bidders must provide type test certificates and Material Test Certificate. Compliance with buyer lab acceptance is required for final approval.

When is the bidder required to provide OEM authorization for imported units?

For imported units, the tender requires OEM authorization to be uploaded with the bid. This ensures the supplier has direct OEM support and authorized maintenance capabilities across INDIA.

What is the role of warranty and after-sales service in this tender?

The vendor must provide an OEM warranty with adequate service personnel, a dedicated service network, and timely service as per SLA. On-site troubleshooting and maintenance must be available to ensure zero or minimal downtime at consignee location.

How does quantity adjustment affect delivery under this tender?

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the currency of the contract, with delivery time adjusted proportionally but not less than 30 days unless original period exceeds it.

What acceptance criteria will determine if the freezer meets requirements?

Acceptance is governed by Material Test Certificate and lab results from the buyer's laboratory. The unit must pass tests and conform to ISL and BIS standards as applicable, with documented installation and commissioning evidence.

What is the essential EMD to participate in the Chennai freezer tender 2025?

Bid participation requires an EMD of ₹32,500. Ensure payment methods align with tender guidelines and provide EMD submission proof along with the technical bid and all specified certifications.

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