GEM

IIT Dharwad Cavity Mirrors with Accessories and Etalon Tender 2025 - OEM Installation & 1-Year Warranty

Posted

24 Oct 2025, 12:32 pm

Deadline

15 Nov 2025, 09:00 am

EMD

₹1,80,000

Location

DHARWAD , KARNATAKA

Progress

Issue24 Oct 2025, 12:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Cavity mirrors with accessories and Etalon for IIT Dharwad, Karnataka
  • • EMD of ₹180,000 and 1-year OEM-backed warranty
  • • Data Sheet must precisely match offered product specifications
  • • Installation/Commissioning by OEM-certified resource or OEM-authorised reseller
  • • Manufacturer Authorization certificate required from OEM
  • • Logo printing as per buyer requirement
  • • Contract termination rights for non-performance or non-delivery
  • • Scope includes supply, installation, testing and commissioning

Categories 1

MIRRORS

Tender Overview

The Indian Institute Of Technology (IIT), Department Of Higher Education, invites bids for a Cavity mirrors with accessories and Etalon package located in Dharwad, Karnataka 580001. The bid security is ₹180,000 EMD. Scope includes Supply, Installation, Testing and Commissioning of goods. Bidders must submit a Data Sheet and ensure it matches product specifications; OEM-certified installation is mandatory, with Manufacturer Authorization where applicable. A mandatory logo print per buyer instructions is required. A 1-year warranty from final acceptance applies, with OEM warranty certificates due at delivery. Unique terms emphasize vendor accountability and termination rights for non-compliance.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing and Commissioning of cavity mirrors with accessories and Etalon.
  • Data Sheet: Upload and ensure alignment with offered product parameters; justification required for any mismatch.
  • Installation/Configuration: Performed by OEM or OEM-certified resource or OEM-authorised reseller.
  • Manufacturer Authorization: Include OEM/Original Service Provider details with contact information.
  • Branding: Seller must print the logo as per buyer requirements.
  • Warranty: 1 year warranty from date of final acceptance or post-installation completion; OEM certificates to be submitted at delivery.
  • Documentation: Relevant OEM warranties, data sheets, and installation certificates to be provided with bid.

Terms, Conditions & Eligibility

  • EMD: ₹180,000.
  • Data Sheet alignment: Data Sheet must match technical parameters; mismatches may lead to bid rejection.
  • Scope clause: Bid price includes supply, installation, testing and commissioning.
  • Sub-contracting: Not allowed without prior written consent from buyer; seller remains liable.
  • Warranty evidence: Provide OEM warranty certificates at delivery; logo as specified.
  • Vendor risk: Termination rights exist if material terms are not met or delivery is not achieved.
  • Delivery & acceptance: Final acceptance triggers warranty period; precise delivery schedule not stated.

Key Specifications

  • Product category: cavity mirrors with accessories and Etalon

  • EMD: ₹180,000

  • Scope: Supply, Installation, Testing and Commissioning

  • Warranty: 1 year from final acceptance

  • Data Sheet must align with offered product parameters

  • Installation to be performed by OEM-certified personnel or OEM-authorised reseller

  • Manufacturer Authorization/Form must be provided

Terms & Conditions

  • EMD of ₹180,000 must be submitted with bid

  • Data Sheet must precisely match technical parameters

  • Installation/Commissioning to be carried out by OEM-certified personnel

  • 1-year warranty from final acceptance; OEM certificates required at delivery

  • Vendor cannot assign or subcontract without buyer consent

Important Clauses

Payment Terms

Not specified in tender data; bid should clarify price, payment milestones, and any advance if applicable per OEM terms.

Delivery Schedule

Delivery timelines are not explicitly stated; contract allows termination for non-delivery or delays per general terms.

Penalties/Liquidated Damages

Termination rights exist for failure to deliver or meet material terms; LD provisions not explicitly quantified in provided data.

Bidder Eligibility

  • Experience delivering cavity mirror systems and Etalon components to government or reputed institutions

  • Proof of OEM authorization and ability to install and commission equipment

  • Financial stability demonstrated via audited statements or equivalent

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Required Documents

1

Data Sheet of offered product uploaded with bid

2

OEM authorization certificate or Manufacturer Authorization

3

Documentation evidencing OEM-certified installation capability

4

OEM warranty certificates to be provided at delivery

5

GST registration, PAN card, and company financial statements (as applicable by buyer terms)

6

Any installation/configuration manuals or service certificates

Frequently Asked Questions

How to bid for IIT Dharwad cavity mirrors tender 2025?

Bidders must submit a Data Sheet matching offered parameters, provide OEM authorization, and ensure installation by OEM-certified personnel. Include EMD ₹180,000, and warranty certificates from the OEM. The bid should cover Supply, Installation, Testing and Commissioning, with logo printed per buyer requirements.

What documents are required for cavity mirrors bid in Dharwad?

Required documents include Data Sheet of offered product, Manufacturer/OEM authorization, installation capability proof, OEM warranty certificates, GST registration, PAN, and financial statements. All documents must be uploaded with the bid and align with the technical parameters.

What are the technical specifications for Etalon and mirrors in this tender?

No explicit numerical specs are provided; bidders must rely on the Data Sheet to demonstrate exact cavity mirror and Etalon parameters, and ensure ISO/OEM standards as per Data Sheet. Precise alignment of parameters with offered product is mandatory.

When is the EMD required for the IIT Dharwad tender 2025?

The tender requires an EMD of ₹180,000. Submit via the approved method (online or demand draft) along with bid documents to guarantee bid validity and deter non-serious offers.

What is the warranty requirement for supplied cavity mirrors?

The warranty is 1 year from final acceptance or post-installation completion, with OEM warranty certificates to be submitted at delivery. The warranty covers rectification of defects as per OEM terms.

Who can perform installation and commissioning for this bid?

Installation must be performed by OEM or OEM-certified resource or OEM-authorised reseller. This requirement ensures proper configuration, testing and alignment with Data Sheet specifications.

What happens if the Data Sheet does not match the product parameters?

A mismatch between the Data Sheet and offered specs can lead to bid rejection. Bidders must ensure Data Sheet accuracy and consistency with the product delivered and the scope of supply.

Are subcontracting rights allowed for this cavity mirrors contract?

Sub-contracting requires prior written consent from the buyer. Even with consent, the primary seller remains jointly and severally liable for performance and obligations under the contract.

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