GEM

Indian Army Department Of Military Affairs Tender for Encoding Disk, RAM, Peripherals & Laser Units 2025

Posted

23 Oct 2025, 09:04 pm

Deadline

03 Nov 2025, 09:00 pm

Progress

Issue23 Oct 2025, 09:04 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

26

Key Highlights

  • • Unique item mix spanning Encode Disk to Laser Unit within a single Army procurement
  • • Quantities subject to ±25% variation; delivery time adjustments based on a calculated formula (minimum 30 days)
  • • GST responsibility rests with bidder; reimbursement aligned to actuals or lower rate of quoted GST
  • • Bidder must provide an undertaking if in liquidation or bankruptcy; no explicit EMD value provided
  • • No explicit technical standards or warranty details published in tender data; rely on standard Army supplier processes
  • • Bulk procurement approach implies potential for bulk pricing and consolidated delivery

Categories 2

LASER PRINTERS PRINTER PARTS AND ACCESSORIES

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of a diversified hardware and components package including Encode Disk, Pickup Roller, Waste Pad, Pump Assembly, 12V 7 AH batteries, Keyboard & Mouse Wireless, RAM 8 GB, Drum Unit, Keyboard & Mouse Wired, Pressure Roller, Teflon, and Laser Unit. The BOQ comprises 12 items, with no explicit quantities published. The tender lacks a listed location and start/end dates, but includes a critical option clause allowing a ±25% quantity change at contract award and during currency, at contracted rates. GST implications are bidder-determined with reimbursement as actuals or lower of quoted GST percentage. EMD details are not disclosed in the available data.

This tender emphasizes flexible delivery scheduling tied to the option clause, and places responsibility on bidders to ascertain GST applicability. The procurement scope covers multiple computer peripheral and machine components, suggesting a consolidated supply contract leveraging bulk pricing and unified delivery logistics.

Technical Specifications & Requirements

  • Product names originate from the tender BOQ: Encode Disk, Pickup Roller, Waste Pad, Pump Assembly, 12V 7 AH battery, Keyboard Mouse Wireless, RAM 8 GB, Drum Unit, Keyboard Mouse Wired, Pressure Roller, Teflon, Laser Unit.
  • Total items: 12; no explicit item-wise quantities published.
  • Option clause permits quantity changes of up to ±25% at contract placement and during the contract currency, with delivery time adjustments calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
  • GST handling: bidder must assess applicability; reimbursement as actuals or applicable rate, whichever is lower, up to the quoted GST percentage.
  • Delivery schedule: tied to the option clause; exact start date and delivery cadence not disclosed.
  • Payment terms: not explicitly defined in the data; GST treatment described above.
  • Compliance: no explicit technical standards, certifications, or warranty terms published in the data.

Terms, Conditions & Eligibility

  • EMD/ security: Not specified in the provided data.
  • GST responsibility: bidders determine applicability; reimbursement as actuals or lower of quoted GST percentage.
  • Financial standing: bidders must not be in liquidation or bankruptcy; an undertaking must be uploaded.
  • Delivery terms: governed by option clause; delivery cadence adjusted according to quantity changes with minimum 30 days extension if applicable.
  • Bid submission documents: not fully listed; bidders must infer typical GST, PAN, financials, and vendor declarations.
  • Compliance requirement: bidders must comply with the option clause and ensure financial solvency.

Key Specifications

  • Encode Disk, Pickup Roller, Waste Pad, Pump Assembly, 12V 7 AH battery, Keyboard & Mouse Wireless, RAM 8 GB, Drum Unit, Keyboard & Mouse Wired, Pressure Roller, Teflon, Laser Unit

  • Total items: 12; no explicit quantities published

  • Option clause: ±25% quantity change; delivery extension formula with minimum 30 days

  • GST payable by bidder; reimbursement as actuals or lower of quoted GST percentage

  • Delivery schedule linked to contract terms; exact delivery timeline not disclosed

  • No specified technical standards, certifications, or warranty terms in available data

Terms & Conditions

  • Option Clause allows ±25% quantity variation during and after contract award

  • GST responsibility rests with bidder; reimbursement aligned to actuals or lower rate

  • Delivery timelines depend on calculated extension; minimum 30 days extension when applying option

  • EMD and explicit payment terms are not disclosed in the provided tender data

Important Clauses

Payment Terms

GST handling by bidder; reimbursement at actuals or lower quoted rate; no explicit payment schedule provided

Delivery Schedule

Delivery windows adjusted via option clause; additional time = (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in available data

Bidder Eligibility

  • Not under liquidation or bankruptcy; must upload a compliance undertaking

  • Experience in supplying similar hardware components (12-item category)

  • GST registration active; capable of addressing GST as per actuals or lower rate

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Encode Disk Encode Disk 1 nos adjt@6014 10
2 Pickup Roller Pickup Roller 1 nos adjt@6014 10
3 Waste Pad Waste Pad 1 nos adjt@6014 10
4 Pump Assy Pump Assy 1 nos adjt@6014 10
5 Bty 12V 7 AH Bty 12V 7 AH 14 nos adjt@6014 10
6 Keyboard Mouse Wireless Keyboard Mouse Wireless 1 nos adjt@6014 10
7 RAM 8 GB RAM 8 GB 1 nos adjt@6014 10
8 Drum Unit Drum Unit 1 nos adjt@6014 10
9 Keyboard Mouse Wired Keyboard Mouse Wired 2 nos adjt@6014 10
10 Pressure Roller Pressure Roller 1 nos adjt@6014 10
11 Teflon Teflon 1 nos adjt@6014 10
12 Laser Unit Laser Unit 1 nos adjt@6014 10

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar hardware procurements)

4

Financial statements / solvency certificate

5

EMD document (if applicable once disclosed)

6

Technical bid documents showing compliance with hardware components

7

OEM authorizations (if required for branded items)

8

Bidder undertaking regarding non-liquidation status

Frequently Asked Questions

How to bid for Indian Army hardware tender 2025 in India

Bidders must submit GST, PAN, and financials, plus technical bids for the 12-item hardware package including RAM, keyboards, and laser unit. Ensure you meet non-liquidation criteria, provide an undated undertaking, and align with the option clause permitting ±25% quantity changes. Prepare OEM authorizations if branded items are involved.

What documents are required for Army procurement of peripherals in 2025

Required documents include GST registration, PAN, experience certificates for similar procurements, financial statements, undertaking of non-liquidation, and technical bid demonstrating compliance with the listed hardware items. OEM authorizations may be needed for branded components and warranty terms if specified.

What are the delivery terms for the Indian Army 12-item hardware tender

Delivery is governed by the option clause allowing up to ±25% quantity variation. The extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days. Exact delivery start is not disclosed in the current data.

How is GST handled in the Indian Army hardware tender 2025

Bidders must determine GST applicability; reimbursement will be at actual GST rates or the lower of the quoted GST, whichever is applicable. No fixed GST percentage is specified in the tender data; ensure compliance with local tax regulations during bid submission.

What is the eligibility for bidders in the Army hardware bid 2025

Bidders must avoid liquidation or bankruptcy and upload an undertaking to that effect. They should have prior experience in supplying similar hardware and provide financial statements demonstrating solvency. An active GST registration is mandatory for bid participation.

What items are included in the Army 12-item hardware package 2025

The package includes Encode Disk, Pickup Roller, Waste Pad, Pump Assembly, 12V 7 AH battery, Keyboard & Mouse Wireless, RAM 8 GB, Drum Unit, Keyboard & Mouse Wired, Pressure Roller, Teflon, and Laser Unit. Exact item quantities are not published in the available data.