GEM

Tender Notifications - Local Self Government Department Kerala GIS Software (V2) Procurement Geographic Information System 2025

Posted

21 Oct 2025, 01:14 pm

Deadline

03 Nov 2025, 02:00 pm

EMD

₹12,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue21 Oct 2025, 01:14 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

The procurement is titled for the Local Self Government Department Kerala under the tender notifications framework, seeking a GIS Software (V2) solution. The scope centers on multiple licensing aspects, platform types, hosting/deployment options, and OEM support commitments. The estimated value is not disclosed, while the EMD amounts to ₹12,000, signaling a formal bid security requirement. The contract will cover a range of GIS modules including server, desktop GIS, image handling, 3D analysis, spatial analysis, and location tracking features, with an emphasis on OEM-defined licensing policy and platform compatibility. The tender emphasizes licencing duration, platform type, and training options as critical decision factors, with a focus on ensuring OEM backing for updates and upgrades.

Technical Specifications & Requirements

  • Types of GIS Software and accompanying licensing types to be specified by the bidder
  • Duration of Subscription (months) and OEM licensing policy required
  • Number of licensing included according to OEM policy; Platform type and hosting/deployment options
  • OEM support period for patches/bug fixes and version upgrades (years)
  • Training options and the exact number of training days proposed
  • GIS components to be addressed: GIS Server Features, Desktop GIS Features, Image Handling and Processing Features, 3D Analysis Features, Spatial Analysis Features, and Location Tracking Features
  • Required alignment with OEM deployment, scalability, and ongoing support commitments to ensure seamless GIS operations for government use

Terms, Conditions & Eligibility

  • Option Clause permits up to ±25% quantity variation during contract and extended delivery periods
  • Delivery timelines will be recalibrated based on exercised options, with minimum 30 days for additional time if original period < 30 days
  • Bidders must comply with the stated option-based delivery extension framework
  • EMD of ₹12,000 is required; eligibility includes OEM-backed licensing and deployment capabilities
  • Ensure compliance with hosting, deployment, and training requirements, plus ongoing upgrade support as per OEM policy

Key Specifications

  • Types of GIS Software and licensing details

  • Licensing duration, OEM policy, and included licenses

  • Platform type and hosting/deployment options

  • OEM support for patches/bug fixes and version upgrades (years)

  • Training options and days

  • GIS server/desktop/image handling/3D analysis/spatial analysis/location tracking features

Terms & Conditions

  • Option clause allows quantity variation up to 25% during and after contract

  • Delivery schedule adjusts with extended period and minimum 30 days if needed

  • EMD ₹12,000 required; OEM-backed licensing and deployment essential

Important Clauses

Payment Terms

Not provided in detail; bidders should expect standard government terms aligned with OEM licensing

Delivery Schedule

Delivery timing adjustable based on option clause; minimum 30 days extension rule applies

Penalties/Liquidated Damages

Not specified; bidders should assume standard LD provisions in absence of explicit terms

Bidder Eligibility

  • OEM-authorized GIS software provider or system integrator

  • Experience in deploying GIS Desktop/Server solutions for government sectors

  • Financial capability to meet EMD and license procurement requirements

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Types of GIS Software offered in the scope of supply Desktop GIS
SCOPE OF LICENCE Types of Licence Perpetual
SCOPE OF LICENCE Duration of Subscription (in months) (Hint :- Select '0' if not applicable) 0.0 - 60.0 Or higher
SCOPE OF LICENCE OEM Licensing policy Per Named User/User
SCOPE OF LICENCE Number of licensing included in the offered product as per OEM defined licensing policy 1.0 - 500.0 Or higher
SCOPE OF LICENCE Platform type Desktop based
SCOPE OF LICENCE Hosting Enviroment/ Deployment Option NA
SCOPE OF LICENCE The offered product have support from OEM for Unlimited updation for Patches and Bug fixes within maintenance & support period., Unlimited upgradation of version within support period
SCOPE OF LICENCE Number of Years for OEM support for updation (Patches and Bug fixes) is included in the scope of supply (Hint :- Select '0' if not applicable) 1.0 - 5.0 Or higher
SCOPE OF LICENCE Number of Years for OEM support for Upgradation of version is included in the scope of supply (Hint :- Select '0' if not applicable) 1.0 - 5.0 Or higher
SCOPE OF LICENCE Training Options OEM Training Centre,Virtual, Training Material
SCOPE OF LICENCE Number of days Training Provided (Hint :- Select '0' if not applicable) 5.0 - 10.0 Or higher
GIS SERVER GIS Server Features NA
DESKTOP GIS Desktop GIS Features Use map templates to standardize maps ., Create/manage/use spatial bookmarks, Support creation of layers or shortcuts to geographic data that store Symbology for Displaying features., Image classification like thematic classes, Individual band settings, Color maps, Contrast, Brightness.
IMAGE HANDLING AND PROCESSING Image Handling And Processing Features Image Exporting capability, Image Management capability, Resampling, Georeference Imagery
3D ANALYSIS 3 D ANALYSIS Features Support 2D and 3D simultaneous view
SPATIAL ANALYSIS Spatial Analysis Features Overlay Analysis, Proximity Analysis, Spatial Analysis capability
LOCATION TRACKING Location Tracking Features NA

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for GIS software tender in Kerala government 2025

Bidders must submit the qualifying bid with EMD ₹12,000, OEM authorization, GST and PAN, and technical compliance documents. Ensure alignment with licensing policy, hosting options, and training provisions. Follow OEM-supported upgrade terms and provide evidence of server/desktop GIS capabilities to meet Kerala LSGD requirements.

What documents are required for GIS software procurement in Kerala

Required documents include GST certificate, PAN, company and financial statements, OEM authorization letters, experience certificates for GIS deployments, technical bid, and EMD proof of ₹12,000. Ensure licensing terms, deployment plan, and training schedule are clearly detailed in the bid.

What are the licensing and platform requirements for GIS V2 bid

Bidders must specify licensing duration, number of licenses per OEM policy, platform type, hosting/deployment option, and OEM support period for patches and version upgrades. Include detailed OEM licensing policy and training plan in the technical proposal.

When is the delivery schedule for the GIS software contract Kerala

Delivery schedule is governed by the option clause allowing up to 25% quantity variation. The extended delivery time is calculated as (Additional quantity / Original quantity) × Original delivery period with a 30-day minimum, ensuring timely deployment across Kerala regions.

What are the OEM support requirements for GIS software Kerala

Bidders must state the number of years for patches/bug fixes and version upgrades included in the supply. Provide clarity on ongoing updates, training support, and upgrade pathways per the OEM licensing policy to maintain system security and functionality.

What is the EMD amount and its significance for this GIS bid

EMD is ₹12,000. It acts as bid security to prevent non-serious bids. Submit via online payment or Demand Draft as per tender terms, along with GST and PAN. Ensure EMD validity through the bid submission window and subsequent award process.

What training and deployment options are expected in the Kerala GIS tender

Bidders should include training options with the exact number of days and training scope. Include deployment details for GIS server and desktop components, hosting arrangements, and any prerequisites for post-deployment support, ensuring end-to-end GIS capability for government use.