GEM

Hindustan Aeronautics Limited Vendor Code Creation Tender Defence Production India 2025 - GST PAN EFT Shelf Life 85%

Bid Publish Date

31-Oct-2025, 4:12 pm

Bid End Date

22-Nov-2025, 5:00 pm

Bid Opening Date

22-Nov-2025, 5:30 pm

Progress

Issue31-Oct-2025, 4:12 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

516600

Category

LN9178-2404E

Bid Type

Two Packet Bid

Tender Overview

Hindustan Aeronautics Limited (Defence Production) invites bids related to Vendor Code Creation. The tender specifies required documents and supplier onboarding processes. Key terms include GSTIN, PAN, cancelled cheque, and EFT mandate for payment setup. An option clause permits quantity adjustments up to 50%, with extended delivery timelines proportionally calculated. Bidders must also ensure scanned GST invoices and GST portal payment screenshots during invoicing. Shelf life requirement mandates a minimum usable shelf life of 85% at supply. This procurement emphasizes compliance and financial readiness for vendor registration and ongoing supply arrangements rather than a specific hardware category.

Technical Specifications & Requirements

  • Product/Service: Vendor code creation and onboarding support under HAL Defence Production context.
  • Documentation requirements:
    • PAN Card copy
    • GSTIN copy
    • Cancelled Cheque copy
    • EFT Mandate certified by bank
  • Payment/invoicing: GST invoice uploaded on GeM portal with GST payment screenshot
  • Option Clause: Quantity may be increased/decreased by up to 50% of bid quantity; delivery calculations linked to original delivery period with a minimum of 30 days
  • Shelf life: Minimum usable shelf life of 85% at the time of supply
  • Other notes: No product-specific technical specs; emphasis on onboarding, compliance, and financial documentation

Terms, Conditions & Eligibility

  • EMD/financials: Not explicitly specified in tender data; bidders should prepare standard bid security documentation as per HAL vendor onboarding norms
  • Delivery/extension: Extended delivery time governed by the option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
  • Invoicing: Upload GST invoice and GST payment confirmation on GeM portal
  • Shelf life: Ensure minimum 85% usable shelf life on supply date
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization only if applicable to onboarding process
  • Warranty/penalties: Not specified; onboarding terms emphasize compliance and timely onboarding rather than performance penalties

Key Specifications

  • Vendor code creation and onboarding services

  • GSTIN and PAN verification requirements

  • EFT mandate documentation for payment setup

  • Shelf life requirement: minimum 85% usable shelf life at supply

  • Option clause enabling +/- 50% quantity adjustment

Terms & Conditions

  • GSTIN, PAN, cancelled cheque, EFT mandate essential

  • GeM invoicing with GST payment proof required

  • 50% quantity option with prorated delivery time

Important Clauses

Payment Terms

Invoice to be uploaded with GST payment screenshot on GeM; EFT mandate on file; no explicit advance terms published

Delivery Schedule

Delivery period adjustable up to 50% quantity change; minimum extension 30 days; calculated as (Increased quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

Not specified in tender; emphasis on onboarding compliance rather than LDs; no concrete LD rate published

Bidder Eligibility

  • Onboarding capability for HAL vendor code creation

  • Compliance with GSTIN and PAN verification processes

  • Ability to provide EFT mandate and maintain GeM invoicing requirements

Bill of Quantities (BOQ) 34 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LN9178-2404E RIVET 10,500 pieces ashish.varma 120
2 LN9178-2407E RIVET 11,000 pieces ashish.varma 120
3 LN9178-2408F RIVET 4,500 pieces ashish.varma 120
4 LN9178-2408G UNIVERSAL RIVET 85,600 pieces ashish.varma 120
5 LN9178-3204E UNIVERSAL RIVET 14,500 pieces ashish.varma 120
6 LN9178-3204F RIVET 8,000 pieces ashish.varma 120
7 LN9178-3205F UNIVERSAL RIVET 30,000 pieces ashish.varma 120
8 LN9178-3206F UNIVERSAL RIVET 14,500 pieces ashish.varma 120
9 LN9178-3207F RIVET 13,000 pieces ashish.varma 120
10 LN9178-3208E UNIVERSAL RIVET 6,000 pieces ashish.varma 120
11 LN9178-4007F RIVET 3,750 pieces ashish.varma 120
12 LN9178-4008F ALT LN9178-4008FF UNIVERSAL RIVET 6,000 pieces ashish.varma 120
13 LN9178-4009F UNIVERSAL RIVET 14,000 pieces ashish.varma 120
14 LN9178-4009FF RIVET 5,500 pieces ashish.varma 120
15 LN9178-4010F ALT LN9178-4010FF UNIVERSAL RIVET 5,200 pieces ashish.varma 120
16 LN9179-2404F RIVET 25,000 pieces ashish.varma 120
17 LN9179-2405E COUNTERSUNK RIVET 37,000 pieces ashish.varma 120
18 LN9179-2405F ALT LN9179R-2405F RIVET 22,500 pieces ashish.varma 120
19 LN9179-2406E RIVET 33,000 pieces ashish.varma 120
20 LN9179-2406F ALT LN9179R-2406F COUNTERSUNK RIVET 21,000 pieces ashish.varma 120
21 LN9179-3214F COUNTERSUNK RIVET 4,000 pieces ashish.varma 120
22 LN9179-4008E RIVET 4,500 pieces ashish.varma 120
23 LN9179-4822EF ALT LN9179-4822E ALT LN9179-R4822EF RIVET 5,000 pieces ashish.varma 120
24 LN9179R-3204F RIVET 25,000 pieces ashish.varma 120
25 LN9178-3206E UNIVERSAL RIVET 4,000 pieces ashish.varma 120
26 LN9178-3208F UNIVERSAL RIVET 12,000 pieces ashish.varma 120
27 LN9178-3209G UNIVERSAL RIVET 12,000 pieces ashish.varma 120
28 LN9178-3210EF SOLID RIVET 50 pieces ashish.varma 120
29 LN9178-3214E RIVET 7,000 pieces ashish.varma 120
30 LN9178-4006F UNIVERSAL RIVET 16,000 pieces ashish.varma 120
31 LN9178-4008G RIVET 14,000 pieces ashish.varma 120
32 LN9179-2410EF SOLID RIVET 22,500 pieces ashish.varma 120
33 LN9179-3206E RIVET 4,000 pieces ashish.varma 120
34 LN9179-3214E ALT LN9179R3214E COUNTERSUNK RIVET 16,000 pieces ashish.varma 120

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

GST invoice upload and GST portal payment screenshot during invoicing

6

Onboarding/OEM authorization (if applicable)

Frequently Asked Questions

How to bid for HAL vendor code creation tender in India 2025

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate documents. Upload GST invoice and GST payment screenshot on GeM during invoicing. The tender allows quantity variation up to 50%, with delivery time adjusted accordingly; ensure shelf life is >= 85% at supply. Onboarding readiness is essential.

What documents are required for HAL vendor onboarding in Defence Production

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, and EFT Mandate certified by bank. If applicable, provide OEM authorization. Invoices must be uploaded on GeM with GST payment proof. Shelf life compliance of 85% at the time of supply is mandatory.

What are the technical requirements for HAL supplier onboarding?

The tender emphasizes onboarding processes rather than hardware specs. Key requirements are accurate GSTIN/PAN verification, bank-end EFT mandate, and ability to generate GST-compliant invoices on GeM. Ensure timely delivery extensions under the 50% quantity option and maintain shelf life standards.

When is the delivery extension applicable in HAL procurement?

Delivery extension applies when the option clause is exercised, allowing +/- 50% quantity changes. The additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend up to the original delivery period.

What are the GST invoicing requirements for HAL tender participants?

Bidders must upload scanned GST invoices and a payment screenshot from the GST portal on the GeM portal. This ensures traceable GST compliance and timely payment as per HAL onboarding terms, alongside PAN and GSTIN validation.

What shelf life requirement must be met for HAL provisions?

All supplied items must have a minimum usable shelf life of 85% at the time of supply. Verify shelf life from supplier certificates prior to shipment to avoid non-compliance and potential arbitration.