GEM

Western Coalfields Limited Chandrapur Maharashtra 12m High Mast Lighting Tower Tender 8x400W LED Light 2025

Posted

29 Oct 2025, 07:08 pm

Deadline

20 Nov 2025, 11:00 am

EMD

₹14,836

Location

CHANDRAPUR , MAHARASHTRA

Progress

Issue29 Oct 2025, 07:08 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Critical EMD amount: ₹14,836
  • • Delivery timeline: 60 days from award date
  • • Security deposit: 5% of total landed value via RTGS/NEFT/e-BG
  • • Warranty: 24 months comprehensive warranty from final acceptance
  • • Quantity flexibility: up to 25% increase during contract
  • • No Deviation Certificate required per ATC
  • • Installation/delivery to Chandrapur, Maharashtra
  • • OEM authorizations and technical bid documents mandatory

Tender Overview

Western Coalfields Limited invites bids for a 12m high mast lighting tower with 8x400W LED lights to support mining operations in Chandrapur, Maharashtra. The contract contemplates a potential 25% quantity variation and a 60-day delivery timeline post-award. The initial bid requires an EMD of ₹14,836 and a security deposit equal to 5% of landed contract value. A 24-month comprehensive warranty covers design, workmanship, and function, with defects remedied at the supplier’s cost within 3 days of claim. A no-deviation clause applies. Bidders must align with GeM terms and deliver to WC Limited.

  • Location: Chandrapur, Maharashtra
  • Organization: Western Coalfields Limited (Coal India Limited)
  • Product Category: 12m high mast lighting tower with 8x400W LED lights
  • Key differentiators: 60-day delivery, 24-month warranty, option to increase order by 25% during/after contract, 5% security deposit
  • EMD: ₹14,836; Delivery within 60 days; Warranty window begins at final acceptance

Technical Specifications & Requirements

  • Product: 12m high mast lighting tower with 8x400W LED lights
  • Delivery Schedule: 60 days from contract issue date
  • Warranty: 24 months comprehensive warranty covering design, quality, workmanship
  • Security Deposit: 5% of total landed contract value (taxes included, excluding ITC)
  • Payment/Compliance: No explicit price break-down given; bid must include OEM authorizations and technical compliance
  • ATC items: Noted, with option clause for quantity variation up to 25% during contractual period
  • Installation/Delivery: To WC Limited destination; terms specify RTGS/NEFT/IMPS/e-BG for deposit
  • Standards: Not specified in tender text; compliance to be confirmed during bid submission
  • Deviations: No Deviation Certificate required per ATC

Terms, Conditions & Eligibility

  • EMD: ₹14,836 submitted via eligible payment method
  • Delivery: Within 60 days from date of award
  • Warranty: 24 months comprehensive warranty from final acceptance
  • Security Deposit: 5% of total landed value, payable within 15 days of award
  • No Deviation: Bidder shall declare no deviations from bid terms
  • Option Clause: Quantity may be increased up to 25% during contract at contracted rates
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical bid documents
  • Delivery Location: Chandrapur, Maharashtra; supply to WC Limited site
  • Payment Terms: Not explicitly detailed beyond security deposit and standard terms; follow GeM terms

Key Specifications

  • Product category: 12m high mast lighting tower with 8x400W LED lights

  • Estimated contract value: not disclosed; 5% security deposit applies to landed value

  • Delivery period: 60 days from award; option for 25% quantity increase

  • Warranty: 24 months comprehensive warranty from final acceptance

  • Payment/Deposit: EMD ₹14,836; security deposit via RTGS/NEFT/e-BG within 15 days

Terms & Conditions

  • EMD of ₹14,836 required for bid submission

  • Delivery within 60 days; option to extend via quantity variation up to 25%

  • 5% Security Deposit of total landed value; 15-day payment window for deposit

Important Clauses

Payment Terms

Security deposit 5% of landed value; deposit payable within 15 days of award; EMD required at bid submission; no explicit milestone payments published

Delivery Schedule

Delivery within 60 days from date of contract; option to adjust timing with extended delivery period when quantity changes

Penalties/Liquidated Damages

Not explicitly stated in ATC; performance/deadline penalties may apply per standard GeM terms and contract

Bidder Eligibility

  • Experience in supplying high mast lighting towers or similar LED lighting systems

  • Financial stability evidenced by recent financial statements

  • Ability to submit OEM authorization and technical compliance documentation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar 12m high mast lighting towers

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹14,836) via approved mode

6

Technical bid documents demonstrating compliance with 8x400W LED configuration

7

OEM authorization / manufacturer tenure documents

8

Delivery & warranty compliance statements

9

No Deviation certificate statement

10

Bid security/e-BG format as per GeM

Frequently Asked Questions

What documents are required for Chandrapur lighting tower tender in 2025?

Bidders must submit GST certificate, PAN, experience certificates for similar towers, financial statements, EMD proof of ₹14,836, OEM authorization, and technical bid showing 8x400W LED configuration. Also include no-deviation certificate and delivery/warranty commitments.

How is security deposit calculated for this WC Limited tender in Maharashtra?

Security Deposit is 5% of the total landed contract value, excluding ITC. It must be deposited within 15 days of award via RTGS/NEFT/IMPS or e-BG, ensuring contract mobilization and risk coverage.

When is the delivery deadline for the 12m high mast lighting tower tender?

The delivery schedule requires completion within 60 days from the date of contract issue, with extensions only as allowed by the option clause for quantity adjustments up to 25%.

What warranty is required for the high mast lighting tower procurement?

A 24-month comprehensive warranty from final acceptance is required, covering design, quality, and workmanship; supplier must remedy defects at no extra cost and replace defective portions if needed within a defined time frame.

What is the option clause for quantity in the Chandrapur tender?

The purchaser may increase or decrease the quantity by up to 25% of bid quantity during contract placement and during the currency of the contract at contracted rates, with delivery time adjusted proportionally.

What installation location is specified for the WC Limited lighting tower bid?

Delivery and installation are to WC Limited’s site in Chandrapur, Maharashtra, with terms aligned to GeM guidelines and standard delivery practices, and all costs included in the landed value.

Are deviations from tender terms allowed for this lighting tower bid?

No, bidders must include a no deviation declaration per ATC; any deviation may render the bid non-compliant and liable for rejection, ensuring strict adherence to stated terms.

What are the required OEM documents for the Chandrapur tender?

Bidders must provide OEM authorization demonstrating manufacturer status and capability to supply 12m mast towers with 8x400W LED lamps, along with technical compliance certificates and warranties aligned to the contract.