GEM

Rubber Board LED Display Procurement Kerala 2025 LED Video Processor HDMI Switcher ISO? 2025

Posted

22 Oct 2025, 04:13 pm

Deadline

13 Nov 2025, 03:00 pm

Location

KOTTAYAM , KERALA

Progress

Issue22 Oct 2025, 04:13 pm
AwardPending
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Quantity

139

Category

P1.86 LED Display

Bid Type

Two Packet Bid

Categories 6

DIGITAL SCREEN AUDIO VIDEO EQUIPMENT DISPLAY SYSTEM POWER BOX DATA WALL DISPLAY

Tender Overview

The Rubber Board, Department of Commerce, seeks procurement of LED display equipment including LED Video Processor, HDMI Switcher, LED Video Wall Player and related power distribution equipment located in Kottayam, Kerala 686001. Scope covers supply, installation, testing, commissioning and operator training, with statutory clearances as required. The bid comprises five items with unspecified quantities; the contract includes option to adjust quantities by up to 25% during or after contracting. OEM support and Indian after-sales service capabilities are mandatory. The emphasis is on end-to-end deployment and training within the state boundary.

Technical Specifications & Requirements

  • Product categories: LED Display, LED Video Processor, HDMI Switcher, LED Video Wall Player, LED Wall Power Distributor Box with Voltage Monitor.
  • Scope: Supply, Installation, Testing, Commissioning (SITC) and Operator Training plus statutory clearances if any.
  • Service centers: Bidder/OEM must have a functional service centre in the state of each consignee location; if not, establish within 30 days of award.
  • OEM/Imported products: For imported items, OEM or authorized seller must have registered Indian office for after-sales service.
  • Delivery terms: Option clause allows ±25% quantity variation; delivery period may extend with calculated time formula; minimum extension guidance is 30 days. GST handling to follow applicable rates with reimbursement limits.

Terms & Eligibility

  • EMD/Security: Not disclosed in provided terms; bidders must comply with standard tender EMD requirements and bid security as applicable.
  • OEM/Serviceability: Imported items require India-based OEM authorization and post-sale service capability; establishment within 30 days of award if not present.
  • Scope integration: Supply, installation, testing, commissioning and operator training; statutory clearances if required.
  • Service centre requirement: Functional service centre in the state of each consignee location; documentary evidence required before payment release.
  • GST: GST is bidder's responsibility; reimbursement as actuals up to quoted rate.

Key Specifications

  • LED Display unit(s) including LED Video Processor and HDMI Switcher

  • LED Video Wall Player and LED Wall Power Distributor Box with Voltage Monitor

  • Scope: SITC (Supply, Installation, Testing & Commissioning) + operator training

  • OEM/Authorized Seller with India registered office for after-sales service

  • Functional Service Centre in the state of each consignee location; 30 days to establish if not present

Terms & Conditions

  • Option to increase/decrease quantity up to 25% during contract and currency

  • Imported products must have Indian OEM/authorized seller with service support

  • Service centre requirement in state and establishment within 30 days of award

  • GST to be paid by bidder with reimbursement as actuals up to quoted rate

  • Delivery period adjustments based on extended quantity and original delivery period

  • SITC scope includes training and necessary statutory clearances

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as per actuals or applicable rate; no fixed GST guarantee by purchaser

Delivery Schedule

Option to adjust quantity up to 25%; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; standard tender LD terms may apply as per final contract

Bidder Eligibility

  • Experience in supplying and installing LED display and AV equipment with SITC scope

  • India-based OEM or Authorized Seller with registered office for after-sales service

  • Functional service centre in Kerala or agreement to establish within 30 days of award

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 P1.86 LED Display Description as per specification sheet 135 sq feet rbrtibuy 20
2 LED Video Processor Description as per specification sheet 1 pieces rbrtibuy 20
3 HDMI Switcher Description as per specification sheet 1 pieces rbrtibuy 20
4 LED Video wall Player Description as per specification sheet 1 pieces rbrtibuy 20
5 LED Wall Power Distributor Box with Voltage Monitor Description as per specification sheet 1 pieces rbrtibuy 20

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar LED display/AV procurement projects

4

Financial statements (last 1-2 years)

5

EMD documents as per tender (amount or percentage as applicable)

6

Technical bid submission documents

7

OEM authorization or authorised distributor certificate

8

Any after-sales service affidavits or centre proof within the state

Frequently Asked Questions

How to bid for LED display tender in Kerala Rubber Board 2025

To participate, register with the Rubber Board, obtain GST and PAN, collect OEM authorizations, and prepare SITC documentation. Ensure availability of a Kerala-based service center or plan to establish one within 30 days post-award. Include EMD as per tender norms and provide technical compliance certificates for LED display, video processor, and HDMI switcher.

What documents are required for LED procurement tender in Kottayam

Submit GST certificate, PAN, experience certificates for similar deployments, last 2 years financial statements, EMD documentation, technical bid, OEM authorizations, and proof of service center in Kerala or establishment plan with timelines. Ensure SITC scope and training details are clearly described.

Which standards or certifications are required for LED equipment tender

Bidders should demonstrate OEM authorization and IS/IEC compliance where applicable; if IS 550 related standards are specified in related tenders, comply with those applicable for LED displays and control units. Provide certification proofs with the bid and ensure Indian service capability for after-sales support.

When is the bid submission deadline for Rubber Board LED tender in Kerala

Bid submissions follow Rubber Board procurement timelines; however, the terms emphasize post-award establishment of service centers within 30 days. Prepare all documents in advance and ensure EMD submission as per tender norms, with SITC scope and training plan ready for submission.

What are the delivery terms for LED display equipment procurement

Delivery terms allow a 25% quantity variation during the contract. The extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure you can meet SITC installation and training timelines within this framework.

How to verify OEM support and service centers for the Kerala bid

Confirm OEM or authorized seller has registered Indian presence for after-sales service. If not, provide an established service centre plan in Kerala, and furnish documentary proof of commitment to service within 30 days of award. This is mandatory for bid qualification.