GEM

Indian Air Force Customized Merchandise Tender 2025 Jaipur - ISI/AAA/TRTL Compliance & 25% Quantitative Flexibility

Posted

24 Oct 2025, 01:25 pm

Deadline

05 Nov 2025, 02:00 pm

EMD

₹30,000

Progress

Issue24 Oct 2025, 01:25 pm
AwardPending
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Quantity

4750

Category

Customised T Shirt

Bid Type

Two Packet Bid

Categories 9

MAGNET BOOK BAG PEN BALL PEN BOXING GLOVES CALENDAR COFFEE MUG PILLOW

Tender Overview

The Indian Air Force (Department of Military Affairs) seeks procurement of customization items across 16 line items, including Customised T Shirts, Jute Bags, Pens, Caps, Mugs, Wall Clocks, Key Chains, Tea Coasters, Desktop Calendars, Mouse Pads, Notebooks, Fridge Magnets, Child Education Kits, Pillows, PU Leather Wallets, and related desk accessories. The estimated value is not disclosed, but the bid requires an EMD of ₹30,000. Bidders must comply with a 25% quantity variation clause and flexible delivery timelines tied to original and extended delivery periods. A pre-bulk production sample from the L1 bidder is mandatory. Location details reflect a Panagarh, West Bengal-based payment and performance security process. Unique terms include Detailed Design Drawings approval within 5 days of award, with modification lists in 5 days, to avoid LD. The scope includes post-approval fabrication and adherence to buyer-specified drawings. This tender emphasizes supplier readiness for rapid-scale customization with precise design alignment. The option clause and drawing approvals mark critical execution milestones for bidders.

Technical Specifications & Requirements

  • 16 line items for customized promotional goods (e.g., T-shirts, bags, mugs, caps, clocks, stationery, and gift items).
  • No explicit technical specs published; bidders must align to Buyer-approved Detailed Design Drawings.
  • Sample testing required from the L1 bidder before bulk production; deviations may lead to item rejection.
  • Delivery schedule tied to original and extended periods; additional time calculated by (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days.
  • EMD: ₹30,000; payment security via DD payable to AIR FORCE STATION ARJAN SINGH PANAGARH; DD scan acceptable upfront, followed by hard copy delivery within 15 days of award.
  • GST advisory: bidder bears GST applicability; reimbursement as per actuals or lower rate, subject to quoted GST percentage.
  • Detailed Design Drawings must be submitted within 5 days of award; buyer responds with approval or modification list within 5 days.
  • Sample conformity to required specifications is mandatory for bulk order approval.
  • 25% quantity variation allowed during contract; delivery time adjusted accordingly.

Terms, Conditions & Eligibility

  • EMD: ₹30,000; payment via DD or PBG as per GeM; SC tolls apply per clause.
  • Delivery/LD: extended delivery period may occur if drawings approval delays occur; no LD during buyer delays in drawing approvals.
  • Post-award design: detailed drawings must be approved within 5 days; modifications communicated within 5 days; bulk supply follows approved drawings.
  • Sample-based pre-approval: L1 bidder must provide compliant samples before bulk production begins.
  • GST: bidder handles GST; reimbursement as per actuals or applicable rate with cap at quoted GST.
  • Termination/variations: Option to increase/decrease quantity by up to 25% at contract; similar extension during currency; minimum 30 days for additional time.
  • Bank/guarantee: DD to PANAGARH; scanned copy acceptable for initial PBG/guarantee, hard copy due within 15 days.
  • Documentation: compliance with buyer-specified terms and any OEM approvals where required.

Key Specifications

  • 16 items of customized merchandise (T Shirts, Jute Bags, Pens, Caps, Mugs, Wall Clocks, Key Chains, Tea Coasters, Desktop Calendars, Mouse Pads, Notebooks, Fridge Magnets, Education Kit, Pillow, PU Leather Wallet)

  • No explicit technical parameters published; must align with Detailed Design Drawings approved by buyer

  • Sample approval required prior to bulk production; non-conforming items may be rejected

  • Delivery timeline governed by original and extended periods; extra time formula provided with minimum 30 days

  • EMD amount: ₹30,000; payment terms via DD or PBG; DD payable to AIR FORCE STATION ARJAN SINGH PANAGARH

  • GST as applicable; reimbursement as per actuals or rate quoted, subject to cap

Terms & Conditions

  • EMD of ₹30,000 required; DD/PBG accepted; GST treatment per tender terms

  • 25% quantity variation allowed during contract; delivery periods adjusted accordingly

  • Detailed Design Drawings must be approved within 5 days of award; samples from L1 before bulk production

Important Clauses

Payment Terms

EMD ₹30,000; DD/PBG options; GST reimbursement as per actuals or lower rate; DD to AIR FORCE STATION ARJAN SINGH PANAGARH

Delivery Schedule

Original delivery period; option-based extension formula; minimum 30 days for additional time; LD not applied during buyer drawing approval delays

Penalties/Liquidated Damages

No explicit LD details; extended delivery time permitted with no LD during buyer delays in approval; final LD terms not stated

Bidder Eligibility

  • Experience in supplying customized promotional merchandise to defense or government units

  • Demonstrated capability to meet design approval timelines (5-day design submission window)

  • Financial stability to support production scale and performance security requirements

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Customised T Shirt Customised T Shirt 700 pieces rajesh1976.sasio 15
2 Customised Jute Bag Customised Jute Bag 600 pieces rajesh1976.sasio 15
3 Customised Pen Stand Customised Pen Stand 100 pieces rajesh1976.sasio 15
4 Customised Cap Customised Cap 300 pieces rajesh1976.sasio 15
5 Customised Coffee Mug Customised Coffee Mug 200 pieces rajesh1976.sasio 15
6 Customised Wall Clock Customised Wall Clock 450 pieces rajesh1976.sasio 15
7 Custmised Key Chain Leather Custmised Key Chain Leather 500 pieces rajesh1976.sasio 15
8 Customised Ball Pen Customised Ball Pen 300 pieces rajesh1976.sasio 15
9 Customised Tea Coaster Customised Tea Coaster 100 pieces rajesh1976.sasio 15
10 Customised Desktop Calendar Customised Desktop Calendar 100 pieces rajesh1976.sasio 15
11 Customised Mouse Pad Customised Mouse Pad 100 pieces rajesh1976.sasio 15
12 Customised Note Book Customised Note Book 300 pieces rajesh1976.sasio 15
13 Customised Fridge Magnet Customised Fridge Magnet 300 pieces rajesh1976.sasio 15
14 Customised Child Education Kit Customised Child Education Kit 300 pieces rajesh1976.sasio 15
15 Customised Pillow Customised Pillow 300 pieces rajesh1976.sasio 15
16 Customised PU Leather Wallet Customised PU Leather Wallet 100 pieces rajesh1976.sasio 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar customized merchandise procurement

4

Financial statements or turnover proof

5

EMD payment receipt or DD/PBG documents

6

Technical bid documents demonstrating compliance with buyer drawings

7

OEM authorizations for branded/OEM items (if applicable)

8

Detailed Design Drawings submissions (within 5 days of award)

Frequently Asked Questions

How to bid for customized merchandise tender in West Bengal 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD ₹30,000 via DD or PBG. Provide OEM authorizations if applicable and Detailed Design Drawings within 5 days of award. Ensure sample conformity before bulk production and adhere to the 25% quantity variation clause.

What documents are required for the Air Force customized goods tender?

Required documents include GST certificate, PAN card, experience certificates for similar items, financial statements, EMD/DD, technical bid demonstrating compliance with buyer drawings, OEM authorization if needed, and Detailed Design Drawings submissions within 5 days of award.

What are the key technical requirements for this Air Force procurement?

Key requirements are alignment to buyer-approved Detailed Design Drawings; submission of a compliant sample before bulk production; no explicit product specs published in the tender; ensure 16 customized items conform to drawings and quality checks.

When is the delivery timeline and how are extensions calculated?

Delivery is governed by the original delivery period with extensions allowed using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; LD waived during buyer drawing approval delays.

What is the EMD amount and payment security for this bid?

EMD is ₹30,000. Payment security may be via Account Payee DD or PBG; DD payable to AIR FORCE STATION ARJAN SINGH PANAGARH; scanned copy acceptable post-award with hard copy within 15 days.

What is the process for design approval after award?

Within 5 days of award, bidders must submit Detailed Design Drawings for approval. The buyer will approve or provide a modification list within 5 days. Supply must follow approved drawings; delays in approval adjust the delivery timeline without LD.

What is the scope of quantity variation in this tender?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates; additional time calculated per clause with minimum 30 days.

Are there any GST considerations bidders should note?

Bidders must determine GST applicability; the purchaser will reimburse GST per actuals or the lower rate, subject to the quoted GST percentage; ensure GST registration is active.