GEM

BHEL Department of Heavy Industry AMC for Pre-owned VESDA VLP002 7-Unit Smoke Detection System 2025

Posted

25 Oct 2025, 03:46 pm

Deadline

04 Nov 2025, 04:00 pm

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue25 Oct 2025, 03:46 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • OEM specificity: Xtralis VLP002 VESDA smoke detection system
  • • Cadence: Quarterly AMC for 7 pre-owned units
  • • Quantity flexibility: ±25% allowed around contract issuance
  • • Pre-owned equipment service: Focus on maintenance, calibration, and parts as per OEM guidance
  • • Location details not disclosed; ensure alignment with Bharat Heavy Electricals Limited procurement processes
  • • SOW attachment exists; review for exact scope, response times, and deliverables
  • • No explicit standards listed; bidders should rely on OEM/ISD guidelines for VLP002

Categories 3

TECHNICAL SERVICES OTHER SERVICE FIRE SUPPRESSION SYSTEM

Tender Overview

Bharat Heavy Electricals Limited (BHEL), operating under the Ministry of Heavy Industries, seeks a Customized AMC/CMC for pre-owned VESDA Smoke Detection System 7 units of the Xtralis VLP002 model. This is an Annual Maintenance Contract (AMC) with a quarterly maintenance cadence. The location and start/end dates are not disclosed; the opportunity targets bidders experienced in pre-owned fire detection equipment servicing. The key differentiator is the use of a specific OEM model (VLP002) under a structured quarterly AMC, with potential quantity adjustment as per the buyer’s clause. The tender emphasizes availability of ongoing support, parts, and service for a pre-owned system within a government-organization context, with formal terms subject to buyer-specified scope of work attachments.

Technical Specifications & Requirements

  • Product/Service: AMC/CMC for 7 units of Xtralis VESDA VLP002 smoke detection system (pre-owned)
  • Cadence: Quarterly maintenance under AMC, with potential scope adjustments per contractual clause
  • Standards/Compliance: No explicit technical standards listed in the provided data; bidders must align with OEM expectations for VLP002 service
  • Scope of Work Clues: Annual maintenance with routine calibration, filter checks, sensitivity verification, and detector response testing per OEM guidelines
  • Deliverables: Scheduled preventive maintenance visits, on-demand fault diagnosis, and replacement of wear parts as per OEM recommendations
  • Attachment Reference: A dedicated SOW file exists but is not disclosed here; bidders should review the file for detailed tasks
  • Experience: Demonstrated capability in servicing Xtralis/VESDA systems and pre-owned fire-detection equipment is implied by scope
  • Commercial: AMC terms with quarterly cadence; quantity is fixed at 7 units unless clause permits adjustment

Terms, Conditions & Eligibility

  • Quantity/Duration Flexibility: Option to adjust contract quantity or duration up to 25% at contract issue and subsequently within the same limit
  • EMD/Financials: Not disclosed in the provided data; bidders should refer to T&Cs or the BOQ/SOW attachment for exact security requirements
  • Delivery/Service Terms: Quarterly maintenance visits; response times and spare parts terms to be defined in the SOW
  • Documentation: OEM authorization and proof of capability in Xtralis VESDA VLP002 servicing recommended; review SOW attachment for full bidder documentation list
  • Penalties/Warranty: No explicit penalties or warranty terms listed in the data; must be defined in the final contract and SOW
  • Eligibility: Experience in AMC/CMC for pre-owned high-sensitivity detection systems is implied as a prerequisite
  • Payment Terms: Not specified in the provided data; bidder should confirm in the final contract

Key Specifications

  • Product/service names: VESDA VLP002 smoke detection system servicing

  • Quantities: 7 units

  • Estimated value: Not disclosed

  • Experience: Capability in pre-owned detection system AMC/CMC

  • Quality/standards: OEM guidelines for VESDA maintenance

Terms & Conditions

  • 25% quantity/duration flexibility at contract issue; up to 25% thereafter

  • Quarterly AMC for 7 pre-owned Xtralis VLP002 detectors

  • Review SOW attachment for detailed scope of work and delivery terms

Important Clauses

Payment Terms

Not specified in data; verify in SOW and final contract

Delivery Schedule

Quarterly maintenance visits; timing to be defined in SOW

Penalties/Liquidated Damages

Not specified in data; penalties to be defined in contract

Bidder Eligibility

  • Experience in AMC/CMC for fire detection systems, preferably VESDA/Xtralis

  • Authorized service capability for Xtralis VLP002

  • Financial capability to support quarterly AMC payments and potential 25% scope adjustments

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in servicing VESDA/Xtralis systems

4

Financial statements or bidder's financial stability evidence

5

EMD/Security deposit documentation as per terms

6

Technical bid documents and OEM authorizations for VESDA Xtralis products

7

OEM service qualification or certifications relevant to VLP002

8

Any SOW-specific documents attached in the tender file

Frequently Asked Questions

How to bid for VESDA VLP002 AMC tender in BHEL?

Bidders should submit OEM authorizations, experience certificates for VESDA maintenance, GST and PAN, financial statements, and EMD as per terms. Review the SOW attachment for exact service scope, quarterly visit cadence, and 25% quantity/duration flex. Ensure capability in servicing pre-owned Xtralis detectors.

What documents are required for VLP002 AMC tender submission in 2025?

Required documents include GST certificate, PAN, experience in VESDA servicing, financial statements, EMD documentation, OEM authorizations for Xtralis VLP002, and technical bid with SOW compliance. Attach any SOW-specific forms referenced in the tender file.

What are the delivery and service terms for quarterly VESDA AMC?

The contract specifies quarterly maintenance visits for 7 pre-owned VLP002 detectors. Exact timing, response times, and spare parts policy will be defined in the SOW. A 25% quantity/duration flex may be exercised at contract issue and within the term.

What standards or OEM guidelines apply to VLP002 maintenance?

Maintenance should align with OEM guidelines for Xtralis VESDA VLP002, including calibration, sensitivity checks, and typical parts replacement per OEM recommendations. No additional standards are listed in the provided data; refer to OEM and SOW documents.

What is the eligibility criterion for bidders on this tender in BHEL?

Eligibility emphasizes capability in AMC/CMC for fire-detection systems, specifically VESDA/Xtralis, with OEM authorization. Demonstrated financial stability and prior experience with pre-owned detectors are expected; verify with the SOW for any 一specific certifications.

When is the payment terms and EMD for the VLP002 AMC tender?

Payment terms are not specified in the data; bidders should confirm in the final contract. EMD requirements are not disclosed here; refer to tender terms and the SOW attachment for exact EMD amounts and submission deadlines.

What is the scope of work for the VLP002 AMC in the SOW?

The SOW outlines quarterly preventive maintenance, calibration, and fault diagnostics for 7 VLP002 units. It may include calibration checks, detector sensitivity testing, and parts replacement per OEM guidelines; bidders must review the attached SOW for precise tasks and acceptance criteria.

How to verify OEM authorization for VLP002 servicing in this tender?

Obtain official OEM authorization from Xtralis for VLP002 servicing and include documentation in the technical bid. The SOW and tender terms require OEM-capable bidders; ensure certificates cover pre-owned system maintenance.