GEM

PGI Chandigarh HVAC O&M Tender 2025 Complete System, Chandigarh, IS 550/IS 9001 Standards

Posted

28 Oct 2025, 12:00 pm

Deadline

08 Nov 2025, 12:00 pm

EMD

₹72,051

Value

₹36,02,577

Location

CHANDIGARH , CHANDIGARH

Progress

Issue28 Oct 2025, 12:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory EPF and ESIC compliance for bidder eligibility
  • • GSTIN valid registration required; Form A bidding capacity documentation
  • • MSME/NSIC EMD exemption possible with proper certificate
  • • ATC clause permits 25% variation in quantity or duration
  • • Local service center proof or service-affidavit required
  • • Experienced suppliers with government/PSU or reputed private sector exposure
  • • No explicit technical HVAC performance specs published in tender data
  • • Estimated contract value around ₹36.03 lakh with ₹72,051 EMD

Categories 2

HVAC OTHER SERVICE

Tender Overview

Organization: Post Graduate Institute Of Medical Education And Research, Chandigarh. Procurement: Operation and Maintenance of HVAC System – Complete System. Estimated value: ₹36,02,577 with EMD of ₹72,051. Location: Chandigarh, India. The contract seeks turnkey O&M for the full HVAC setup, including preventive maintenance, fault diagnosis, and system optimization. A key differentiator is the inclusion of statutory compliance with EPF, ESIC, GST, and local service capability requirements. The tender emphasizes local service presence and validated experience in government or PSUs. The scope appears holistic, covering service delivery, performance reliability, and regulatory adherence.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender data. Mandatory documentation highlights include:
    • Experience certificate for supplying to government/PSU or renowned private entities, attached with supply/purchase orders
    • If registered under MSME/NSIC, submit EMD exemption certificate
    • ATC/ATC clauses mandate: 25% quantity or duration variation during procurement, reversible pre/post contract
    • Documents required: EPF registration, ESIC registration, GSTIN, local office proof or service center affidavit
    • Bidding capacity and Form A proforma as part of eligibility
    • Proof of local office or service center setup per DNIT clause 1.2(V)

Terms, Conditions & Eligibility

  • EMD: ₹72,051 (non-refundable, as per DNIT)
  • Experience: Valid experience certificates for government/PSU/private entities
  • Delivery/Timeline: Not stated explicitly; ATC allows up to 25% variation in quantity/duration
  • Payment Terms: Not specified in the data; ensure GST compliance and statutory filings
  • Documents: EPF, ESIC, GSTIN, Form A, local office proof or service center affidavit
  • Warantee/Penalties: Not specified in data; ensure contract terms align with 25% variation clause

Key Specifications

  • HVAC O&M for complete system at PGI Chandigarh

  • Estimated value ₹3,602,577; EMD ₹72,051

  • No published technical performance metrics in data

  • Compliance with EPF/ESIC/GST as per bidder eligibility

  • Local service capability required; service center affidavit acceptable

Terms & Conditions

  • EMD amount and exemption options based on MSME/NSIC

  • 25% variation rights for quantity or duration at bid/contract

  • Mandatory statutory registrations: EPF, ESIC, GSTIN

  • Proof of local office or service center required

Important Clauses

Payment Terms

Not explicitly stated in tender; bidders must align with statutory GST and contract terms

Delivery Schedule

ATC permits 25% variation in quantity/duration; post-contract adjustments allowed up to 25%

Penalties/Liquidated Damages

Not specified; ensure alignment with DNIT and project-specific SLAs

Bidder Eligibility

  • Experience in supplying or maintaining govt/PSU HVAC systems

  • Valid EPF, ESIC, GST registrations

  • Local service capability with proof or service center affidavit

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Required Documents

1

EPF Registration Certificate

2

ESIC Registration Certificate

3

GST Registration Certificate

4

Proof of Local Office or Service Centre (as per clause 1.2(V)) or Affidavit

5

Experience Certificates for similar Govt/PSU/private sector supply

6

Supply/Purchase Orders evidencing prior work

7

Bidding Capacity details and Form A

8

MSME/NSIC EMD exemption certificate (if applicable)

Frequently Asked Questions

How to bid on the HVAC O&M tender in Chandigarh 2025

To bid, ensure EPF/ESIC/GST registrations, provide Experience certificates for government/PSU projects, submit Form A and bidding capacity, and attach local office proof or service center affidavit. If MSME/NSIC eligible, include EMD exemption certificate and ensure the 25% ATC variation clause is acceptable.

What documents are required for the PGI Chandigarh HVAC tender

Submit EPF/ESIC certificates, GSTIN, proof of local office or service center, prior experience certificates with PO references, MSME/NSIC exemption certificate if applicable, and Form A bidding capacity. Include supply orders to demonstrate government or recognized private sector work.

What are the key eligibility criteria for HVAC O&M bid

Eligibility requires valid EPF, ESIC, GST registrations, demonstrated experience with government/PSU or reputed private entities, and local service capability. Exemption is possible for MSME/NSIC bidders with proper documentation, plus willingness to accept ATC 25% variations.

What is the EMD amount and its applicability for this bid

The EMD is ₹72,051. If you hold MSME/NSIC registration, you may qualify for exemption with official certificate. Ensure payment of EMD via the prescribed mode and include the proof in your bid submission to comply with eligibility.

What are the delivery and variation terms for this HVAC tender

The ATC allows up to 25% variation in contract quantity or duration at bid and post-contract issuance. Bidders must be prepared to adjust scope within this limit and align delivery milestones with the main contract terms.

What are the GST and registration requirements for bidders

Bidders must hold a valid GSTIN and provide GST registration details in the bid. EPF/ESIC compliance proof is also mandatory. Ensure all statutory documents are current and attached to demonstrate regulatory adherence during evaluation.