Tender Overview
The Indo-Tibetan Border Police (ITBP) invites bids for the supply of a wide range of automotive spare parts and related components to be delivered to the Lower Subansiri district in Arunachal Pradesh. The scope covers 52 distinct items including filters, bearings, seals, belts, brake components, air and hydraulic system parts, and related assemblies. The Estimated Value is not disclosed, while the EMD is ₹16,000. The contract emphasizes supply-only terms and requires bidders to meet turnover and service capability prerequisites. A notable feature is the option clause enabling up to 25% quantity variation with proportional delivery adjustments, potentially extending delivery windows with minimum 30 days. The buyer reserves rights to adjust quantities during contract execution. The procurement aligns with armed forces support expectations, including post-award service considerations where applicable.
- Organization: Indo-Tibetan Border Police (ITBP)
- Location: Lower Subansiri, Arunachal Pradesh
- Product Category: Automotive spare parts and related assemblies
- EMD: ₹16,000
- Delivery model: Supply of Goods (no service contract beyond warranty/center support)
- Key differentiator: Option clause for quantity variance up to 25% with staged delivery impact
- Unique aspects: 52 items listed in BOQ with unspecified unit quantities; service-centre requirements apply for carry-in warranties
Technical Specifications & Requirements
- No explicit technical specifications or product standards are provided in the tender text.
- BOQ references 52 distinct automotive components (e.g., filters, bearings, seals, belts, brake components, air and hydraulic parts, door glass machines, clutch assemblies, UJ crosses, etc.).
- EMD amount is clearly stated as ₹16,000; turnover criteria require evidence from audited balances or CA certificates covering the last three financial years.
- Turnover criteria imply bidders must demonstrate adequate financial capacity: three-year average turnover data must be uploaded.
- The terms specify readiness to establish a functional service center in each consignee state within 30 days of award if not already present; payment is linked to documentary evidence of service capability.
- Delivery timelines are tied to the original delivery order with potential extension as per the option clause.
- No ISO/IS standards or OEM brand requirements are detailed; bidders should infer standard automotive supply compliance and ensure general QC processes for spare parts.
Terms, Conditions & Eligibility
- EMD: ₹16,000 (to be submitted with bid) and payable as specified in tender terms.
- Turnover: Minimum average annual turnover for last three years; must be demonstrated via audited balance sheets or CA certificate.
- Delivery: 25% quantity variation allowed; delivery timeline adjustments calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum 30 days.
- Service Centers: Functional center in each consignee state required for carry-in warranty; if not present, must establish within 30 days of award; payment contingent on evidence of service center.
- Scope: Bid price must include all cost components; scope is limited to supply of goods (no installation or on-site services listed).
- Documentation: Ensure GST, PAN, turnover certificates, EMD proof, and technical bid documents are ready for submission; verify all terms for eligibility criteria.
- Penalties: Not explicitly stated; however, delivery extensions and option clause imply capacity to adjust schedules with contractual implications.
- Warranty: Warranty support implied through service-center availability; specifics not enumerated in text.
