GEM

Oil India Limited Conference Table & Chairs Tender Duliajan Assam 45-Seater ISO/ISI Compliant 2025

Bid Publish Date

29-Oct-2025, 8:44 am

Bid End Date

26-Nov-2025, 1:00 pm

Bid Opening Date

26-Nov-2025, 1:30 pm

Location

SIVASAGAR , ASSAM

Progress

Issue29-Oct-2025, 8:44 am
AwardPending
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Quantity

46

Category

45 seater Conference Table

Bid Type

Single Packet Bid

Key Highlights

  • • Uniform make requirement: conference table and chairs must be from the same manufacturer
  • • Delivery timeline: 60 days from PO/LOI; installation within 30 days; site clearance within 10 days
  • • Warranty: 1 year; OEM warranty certificates to be provided at delivery
  • • EMD/financials: not specified in data; bidders should verify GeM requirements
  • • Option clause: quantity can vary ±25% at contracted rates during contract period
  • • GST invoicing: upload GST invoice and GST portal payment screenshot on GeM

Categories 1

CHAIRS

Tender Overview

Oil India Limited invites bids for the supply and installation of a 45 seater conference table and matching chairs at its Duliajan, Assam location. The scope includes supply, installation, testing and commissioning with a delivery commitment of 60 days from PO/LOI, followed by 30 days for installation and 10 days for site clearance. The bidder must ensure the entire set is from the same make and provide OEM warranty certificates. The option clause permits up to 25% quantity variation at contracted rates during the contract, with delivery timing adjusted accordingly. This procurement emphasizes unified furniture aesthetics and reliable after-sales support in India. A single consolidated order, without BOQ items, defines the project scope and deadline pressures. The installation-readiness and after-sales capability are critical for on-site success and timely project completion.

Technical Specifications & Requirements

  • Product category: Conference table with 45 seats and matching conference chairs
  • Delivery window: 60 days from award; installation within 30 days post-delivery; site clearance within 10 days post-delivery
  • Warranty: 1 year from final acceptance or completion of installation; OEM warranty certificates mandatory at delivery
  • After-sales: established national service network with local service centers near consignee locations; provide contact details in bid
  • Invoicing: upload GST invoice and GST portal payment confirmation on GeM; ensure table and chairs are of the same make
  • Quantity flexibility: up to 25% increase/decrease during contract at contracted rates
  • Special terms: supply, installation, testing and commissioning included; delivery terms align with GeM and purchaser requirements

Terms, Conditions & Eligibility

  • Delivery schedule: 60 days; installation within 30 days; site clearance within 10 days
  • Warranty: 1 year; OEM warranty certificates required at delivery; guaranteed rectification of breakdowns during warranty
  • GST compliance: upload scanned GST invoice and GST payment screenshot on GeM during invoice generation
  • Make uniformity: conference table and chairs must be from the same make
  • Option clause: up to 25% quantity variation at contracted rates
  • Service capability: well-established Installation, Commissioning, Training and Maintenance service network in India
  • Documentation: submit OEM authorizations and service center details; provide technical compliance where applicable
  • Delivery vs. installation: installation to be completed within 30 days after delivery; site clearance in 10 days

Key Specifications

  • Product category explicitly includes a 45-seater conference table and matching chairs

  • Delivery window: 60 days from award; installation within 30 days; site clearance within 10 days

  • Warranty terms: 1 year from final acceptance/installation; OEM certificates required

  • Invoicing: GST invoice with GST portal payment screenshot on GeM

  • Make uniformity: items must be of the same make

Terms & Conditions

  • Delivery timeline and installation deadlines (60/30/10 days) are critical

  • 25% quantity variation option during contract period at contracted rates

  • Mandatory OEM warranties and service network presence in India

Important Clauses

Payment Terms

GST-compliant invoicing on GeM; GST payment proof required; no explicit advance terms shown

Delivery Schedule

60 days for supply; 30 days for installation; 10 days for site clearance after product receipt

Penalties/Liquidated Damages

Not explicitly stated; bidders should confirm LD terms during bidding

Bidder Eligibility

  • Experience in supply of conference furniture or turnkey government tender projects

  • Minimum national after-sales support capability and service centers within India

  • Ability to meet 60-day delivery and 30-day installation timelines

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar furniture supply or turnkey projects)

4

Financial statements or turnover evidence as required by purchaser

5

OEM authorization letter confirming manufacturing rights

6

Technical compliance certificates (as applicable)

7

Service center details and local after-sales support information

8

Any certificates for ISI/ISO or brand-specific approvals mentioned in terms

Frequently Asked Questions

How to bid for Oil India conference furniture tender in Assam 2025

Bidders must register on GeM, submit GST registration, PAN, and OEM authorization. Provide 1-year warranty proof, service center details, and confirm same-make furniture. Ensure delivery within 60 days, installation in 30 days, and site clearance in 10 days; include OEM warranty certificates at delivery.

What documents are required for Oil India conference furniture bid in 2025

Submit GST invoice proof, GST payment screenshot, PAN, and organization credentials. Include experience certificates for similar furniture supply, financial statements, OEM authorization, and service network details. Provide installation and commissioning plan and after-sales support contacts for India.

What are the technical specifications for 45-seater conference table tender in Assam

Specification focuses on uniform make for table and chairs; 45-seat table, 45 matching chairs; no explicit material or finish listed. Emphasis on timely delivery, installation readiness, and 1-year warranty with OEM certificates. Ensure compatibility with site space as specified by Oil India Limited guidelines.

When is delivery required for Oil India conference furniture procurement

Delivery must occur within 60 days from award of PO/LOI. Installation should be completed within 30 days of delivery, with site clearance within 10 days. Vendors should plan logistics accordingly and align with GeM scheduling.

What are the payment terms for Oil India furniture supply contract 2025

Payment terms emphasize GST invoicing on GeM with GST portal payment proof. Specific percentage splits or advance terms are not stated; bidders should confirm with Oil India during bid clarification and ensure compliance with GST filing.

What are the warranty requirements for the conference furniture tender in Assam

Warranty is 1 year from final acceptance or installation completion, whichever occurs later. OEM warranty certificates must be submitted at delivery. Service network in India must cover installation, troubleshooting and maintenance with center locations near consignee sites.

What is the scope of supply for the Oil India 45-seat furniture tender

Scope includes supply, installation, testing and commissioning of the 45-seat conference table and matching chairs. The contract allows up to 25% quantity variation. All items must be from the same make, with installation completed within 30 days post-delivery and site clearance within 10 days.

How to verify the uniform make requirement for this tender

Ensure the table and chairs are supplied under a single OEM or authorized brand. Include OEM authorization letters and confirm that both items carry the same make and model line. Cross-check with Oil India Limited procurement notes and attach service center proof for India-wide coverage.