GEM

National Informatics Centre Executive Table Procurement (V3) Q2 - IS/ERU table top, understructure standards 2025

Posted

27 Oct 2025, 10:17 am

Deadline

07 Nov 2025, 09:00 am

Progress

Issue27 Oct 2025, 10:17 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

9

Category

Executive Table (V3)

Bid Type

Two Packet Bid

Categories 1

COMPUTER FURNITURE

Tender Overview

National Informatics Centre (NIC), under the Department of Electronics and Information Technology, invites proposals for Executive Table (V3) and Table Top/Understructure components and related ERU features. The scope enumerates multiple structural attributes including Table Understructure, Table Top, and ERU (Extended Return Unit) specifications with emphasis on material type, modesty panels, door features, and keyboard tray availability. The procurement context centers on centralized government hardware for office furniture in the NIC environment, with a focus on modular components, durability, and adherence to defined dimensional tolerances. A notable risk mitigator is the option clause allowing up to 25% quantity variation at contracted rates, plus extended delivery windows aligned to the original order timeline. The absence of explicit start/end dates and value implies a framework tender intended to define technical and eligibility baselines for bidders. This tender targets vendors capable of delivering unitized executive tables with CPU shelves, configurable table tops, and integrated ERU storage that meet the given structural and warranty considerations. Unique differentiators include a strong emphasis on standardized dimensions, modular assembly, and OEM authorization requirements to ensure compatibility with central govt procurement norms. This is a government-style purchase order aimed at reliable suppliers with prior govt experience and compliant products. NIC procurement will hinge on compliance with term clauses and demonstrated manufacturing capability.

Technical Specifications & Requirements

  • Categories covered: Table Understructure, Table Top, ERU, Keyboard Tray, Warranty
  • Table Top: Material Type, Thickness tolerance ±5 mm, Length tolerance ±50 mm, Depth tolerance ±20 mm, Adjustable height
  • ERU: Material Type, Width/Depth tolerances ±20 mm, Door material
  • Keyboard Tray: Availability confirmation
  • Modesty Panel: Availability across Understructure and CPU shelf variants
  • Dimensions notes: Edge shape, lamination side, table top length/width in mm with ±10 mm or ±5 mm tolerances as applicable
  • Colors/Warranty: Warranty period in months
  • Generic specs: Type of executive table, CPU shelf presence, and tied accessories
  • Standards/quality alignment: Explicit references to material quality and non-toxicity expectations

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25%, with extended delivery calculations based on original/extended delivery periods
  • Financial standing: No liquidation or court receivership; bidder to upload a qualifying undertaking
  • GST: Bidder to self-verify applicable GST; reimbursement limited to actuals or quoted rate, whichever is lower
  • Product lifecycle: Offered products must have at least 1 year residual market life and not be end-of-life per OEM guidance
  • Experience: Bidder or OEM must have supplied similar category products to Central/State Govt or PSU for at least 2 years prior to bid opening; provide contracts as evidence
  • Authorization: If bidding via authorized distributor, submit OEM/service provider authorization details
  • Health/safety: Products must be non-toxic; MSDS provided if toxic materials are used
  • Contract integrity: No assignment or subcontracting of contract without buyer consent

Key Specifications

    • Executive Table category with V3/V2 specifications
    • Table Top: material type, thickness tolerance ±5 mm, length tolerance ±50 mm, depth tolerance ±20 mm
    • Height adjustable table top feature
    • ERU: material type, width/depth tolerances ±20 mm, door material
    • Keyboard Tray: availability indicator
    • Modesty panel availability across understructure configurations
    • Warranty period specified in months

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • 2 years govt/PSU supply experience required; contracts to be submitted

  • OEM authorization required for distributors; submit authorization details

  • GST to be self-verified by bidder; reimbursement as per actuals or quoted rate

  • Products must have >=1 year residual market life; no end-of-life items

  • Non-toxicity requirement; MSDS for toxic materials if used

Important Clauses

Payment Terms

GST handling, payment timing and price adjustments per tender terms; exact percentages not specified

Delivery Schedule

Delivery period linked to original and extended windows; option quantity impacts delivery duration calculation

Penalties/Liquidated Damages

Not explicitly stated; penalties may be implied via contract terms and delivery delays

Bidder Eligibility

  • 2 years govt/PSU supply experience in executive furniture or similar category

  • OEM authorization if bidding through distributors

  • No ongoing liquidation or bankruptcy proceedings; valid undertaking required

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Table Understructure Material Type of Table Understructure Wooden/Engineer Wood Understructure
Table Understructure Material of Table Understructure Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Table Understructure Availability of modesty panel Yes
Generic Type of Executive Table Executive Table with Pedestal / Side Storage Unit
Table Top Table Top Material Type MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply Or higher
Table Top Table Top Thickness (Tolerance ±5 mm) 25 mm
Table Top Length of Table Top (Tolerance ±50 mm) 1650 mm
Table Top Depth of Table Top (Tolerance ±20 mm) 750 mm
Table Top Height of Table Top Adjustable No
ERU Material Type of ERU MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
ERU Width of ERU (Extended Return Unit) (Tolerance ±20 mm) 900 mm
ERU Depth of ERU (Extended Return Unit) (Tolerance ±20 mm) 450 mm
ERU Material of Door in ERU Particle Board
Keyboard Tray Availability of Keyboard Tray No
Colour and Warranty Warranty period (in number of months)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing govt/PSU supply in similar category

4

Financial statements or solvency certificate

5

EMD/Security deposit details (as applicable by buyer term)

6

Technical bid documents and BOM for tables

7

OEM authorization or Manufacturer Authorization (if applicable)

8

Product safety data sheets for materials (if toxic materials used)

Frequently Asked Questions

How to bid for NIC executive table procurement 2025 in Delhi?

Bidders should submit GST, PAN, and 2 years govt/PSU supply experience evidence, plus OEM authorization if applicable. Ensure non-toxicity, provide MSDS for toxic materials, and include a Technical bid with table top/ERU specs (± tolerances). The option clause permits up to 25% quantity variation at contracted rates.

What documents are required for NIC executive desk tender 2025?

Required docs include GST registration, PAN, experience certificates demonstrating govt/PSU supply, financial statements, EMD/security details, OEM authorization, and technical bid with BOM. Non-toxicity data or MSDS should be provided if materials are toxic.

What are the key technical specifications for NIC executive tables?

Key specs include Table Top: material type, thickness tolerance ±5 mm, length tolerance ±50 mm, depth tolerance ±20 mm, height-adjustable top; ERU: material type, width/depth tolerances ±20 mm, door material; Keyboard Tray availability; Modesty Panel; warranty period in months.

What is the 25% option clause in NIC furniture tender?

The purchaser may increase/decrease bid quantity up to 25% at contract rates. Delivery time scales from the last date of the original order; if extended, time is recalculated as (additional quantity/original quantity) Ă— original delivery period, with a minimum of 30 days.

What is required for OEM authorization in NIC furniture bids?

Submit Manufacturer Authorization detailing OEM/distributor name, address, email, and phone number, confirming the bidder’s right to supply the product. This is mandatory when bidding through authorized distributors or service providers.

What are the eligibility criteria for NIC govt furniture bids 2025?

Bidders must have two years of regular supply experience to govt/PSU in similar furniture categories, provide contracts as evidence, and ensure products are not end-of-life before the market life. Also verify GST applicability and ensure non-toxic materials with MSDS if needed.

How is delivery and warranty defined for NIC executive table procurement?

Delivery is governed by the original and extended windows with 25% quantity variation; warranty period is specified in months on the product terms, ensuring service/support during the warranty period as per bidders’ declarations.

What standards or certifications are required for NIC tables?

Although explicit standard codes are not listed, bidders should ensure materials meet safety and non-toxicity norms, and reference OEM compliance. IS-related standards or ISI certification may be involved per product category and OEM guidance.