GEM

Indian Army Department of Military Affairs Bed Linen and Household Items Tender Dhemaji Assam 2025

Posted

01 Nov 2025, 11:52 am

Deadline

12 Nov 2025, 12:00 pm

Value

₹78,000

Location

DHEMAJI , ASSAM

Progress

Issue01 Nov 2025, 11:52 am
AwardPending
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Quantity

290

Category

Bed Sheet

Bid Type

Two Packet Bid

Tender Overview

Indian Army Department of Military Affairs invites bids for a broad range of household and bedding items, including bed sheets, towels, bed covers, shower curtains, pillow covers, tea cups, glassware, kitchenware, beds and mats, across 21 items. The procurement location is Dhemaji, Assam (786110) with an estimated value of ₹78,000.00. The contract supports flexible quantity up to 25% on order and during currency, at contracted rates, with delivery commencing after the final delivery order date. Bidders must ensure compliance with buyer terms and submit required certificates for vendor code creation. Key differentiator includes multi-item supply at a fixed rate under a single contract. This tender requires timely compliance with verification and banking documentation as part of bid submission.

Technical Specifications & Requirements

  • No specific technical specifications provided in the tender data; the BOQ lists 21 items spanning bed linen, towels, textiles, mats, glassware, and small kitchenware.
  • Potential item groups include: bed sheets, bath towels, bed covers, shower curtains, pillow sets, steel containers, glassware (Borosil), garden pipes, and miscellaneous cloths and wires.
  • Although no IS/IS0 standards are stated, bidders should prepare for standard procurement checks and ensure all items are brand-agnostic but compliant with general government supply requirements. Ensure supplier capability for multi-line fulfillment and coordinated delivery across 21 item categories.
  • Estimated value and item variety imply a consolidated packing, warehousing, and logistics capability. Bidders should demonstrate experience in supplying similar household items to government entities and maintain GST compliance.
  • Documents required for vendor code creation include PAN, GSTIN, cancelled cheque, and EFT mandate; maintain readiness for document verification during bid submission.

Terms, Conditions & Eligibility

  • EMD not specified; bidders must note GST applicability and verify rates before quoting; GST reimbursement will align with actuals or applicable rates (whichever is lower).
  • Quantity option clause allows up to 25% increase/decrease at contract time and during currency, with a calculated extra delivery period based on extended quantity.
  • Bidder financial standing requires no liquidation or bankruptcy; bidder must upload an undertaking confirming this.
  • Required submission documents for vendor code creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Failure to upload any mandatory documents may lead to rejection; ensure completeness of certificates, ATC, Corrigendum adherence, and bid document compliance.

Key Specifications

  • 21-item BOQ covering bed linen, towels, bed covers, shower curtains, pillow sets, steel water containers, tea cups, glassware, garden pipe, cloths, bamboo, wire, fire extinguisher, stabilizer, and related items

  • Delivery terms allow 25% quantity variation with extension rules as per Option Clause

  • GST terms indicate reimbursement based on actuals or applicable rates (whichever is lower)

  • Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT Mandate

Terms & Conditions

  • Option Clause permits 25% quantity variation during contract and currency

  • GST reimbursement policy based on actuals or lower applicable rate

  • Mandatory vendor-code documentation (PAN, GSTIN, bank EFT mandate)

Important Clauses

Payment Terms

GST-based reimbursement rules; no explicit EMD amount stated; payments linked to contract terms and delivery

Delivery Schedule

Delivery period linked to final delivery order; extended delivery time calculations apply for increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should review official tender documents for LD clauses

Bidder Eligibility

  • No liquidation or bankruptcy proceedings; attested undertakings required

  • GSTIN valid and registered with proper documentation

  • Experience delivering multi-item household supplies to government bodies

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bed Sheet Bed Sheet 8 nos estbr@56 40
2 Towel Large Towel Large 8 nos estbr@56 40
3 Hand Towel Hand Towel 8 nos estbr@56 40
4 Rubber Door Mat Rubber Door Mat 8 nos estbr@56 40
5 Milton Tea Thermos 200 ml Milton Tea Thermos 200 ml 4 nos estbr@56 40
6 Milton Water Bottle 1 Ltr Milton Water Bottle 1 Ltr 4 nos estbr@56 40
7 Bed Cover Bed Cover 4 nos estbr@56 40
8 Shower Curtain Shower Curtain 2 nos estbr@56 40
9 Pillow Pillow 4 nos estbr@56 40
10 Steel Water Camper 5 Ltr Steel Water Camper 5 Ltr 4 nos estbr@56 40
11 Tea Cup Set Tea Cup Set 4 set estbr@56 40
12 Coffee Cup Set Coffee Cup Set 4 set estbr@56 40
13 Garden Pipe 100 mtr Garden Pipe 100 mtr 100 mtr estbr@56 40
14 Green Hasan Cloth 100 mtr Green Hasan Cloth 100 mtr 100 mtr estbr@56 40
15 Bamboo Bamboo 10 nos estbr@56 40
16 Bending Wire 500 gm Bending Wire 500 gm 1 nos estbr@56 40
17 Fire Extinguisher 1 kg Fire Extinguisher 1 kg 4 nos estbr@56 40
18 Borosil Glass Borosil Glass 4 set estbr@56 40
19 Bed Front Runner Bed Front Runner 4 nos estbr@56 40
20 Dohar Cover Dohar Cover 4 nos estbr@56 40
21 Stabilizer Stabilizer 1 nos estbr@56 40

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by Bank

5

Vendor code creation documents

6

Any certificates, ATC, Corrigendum referenced by tender

7

GST compliance statements and QRD (where applicable)

8

Bank details and organization registration certificates

Frequently Asked Questions

How to bid for Indian Army household items tender in Assam 2025?

Bidders should verify the item list, prepare 21 items including bed linen, towels, shower curtains, and glassware, and ensure GSTIN, PAN, cancelled cheque, and EFT mandate are ready. Submit complete documents, adhere to the option-quantity clause, and confirm delivery capability across multiple items to Dhemaji, Assam 786110.

What documents are required for vendor code creation in this tender?

Submit PAN Card, GSTIN, a Cancelled Cheque, and an EFT Mandate certified by your bank. Ensure certificates align with tender ATC and corrigendum. Incomplete uploads may lead to bid rejection; cross-check vendor-code prerequisites before submission.

What is the delivery flexibility on quantity for this supply contract?

The tender permits up to 25% variation in ordered quantity. Extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may span the contracted period.

Are there any explicit EMD requirements in this Assam tender 2025?

EMD amount is not specified in the data; bidders should review official tender documents for any security deposit requirements and ensure compliance with standard government practice, maintaining bid validity and financial due diligence.

Which organization is issuing this bed linen and household items bid?

The issue is from the Indian Army, Department Of Military Affairs for procurement in Dhemaji, Assam. Bidders must align with military procurement standards and supply capabilities for multi-item household goods.

What are the GST considerations for this procurement in Assam?

Bidders must determine GST applicability themselves; reimbursement will be actuals or applicable rates, whichever is lower, with a cap at the quoted GST percentage. Prepare GST-compliant invoices and forward as per bid terms.

What are the key item categories in the 21-item BOQ for this tender?

The BOQ spans bed linen, towels, bed covers, shower curtains, pillow sets, steel water containers, tea sets, glassware, curtain materials, wires, bamboo products, and miscellaneous household items essential for military housing and offices.