GEM

Home Department Andhra Pradesh Server, Core Switch & POC Unit Procurement Tender 2025 - 25% Quantity Option, Govt

Posted

24 Oct 2025, 12:58 pm

Deadline

08 Nov 2025, 01:00 pm

EMD

₹16,800

Value

₹1,20,52,000

Progress

Issue24 Oct 2025, 12:58 pm
AwardPending
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Quantity

86

Category

Server

Bid Type

Two Packet Bid

Categories 6

SECURITY CAMERAS AUDIO VIDEO EQUIPMENT NETWORKING EQUIPMENTS CAMERA CCTV SYSTEM PROJECTOR

Tender Overview

The Home Department Andhra Pradesh invites bids for a multi-item ICT provisioning package including servers, core and access switches, PoC unit, MTX 960 batteries, 4MP PTZ camera, DSMD, and LCD projector. Estimated value: ₹12,052,000 with an EMD of ₹16,800. The contract allows a 20–25% quantity variation with adjusted delivery timelines. Bidders must ensure data sheet alignment and compatible OEM installations. This procurement targets government-scale ICT infrastructure upgrades and requires OEM authorization and post-sale support readiness. Unique aspects include mandatory OEM/authorized reseller involvement for installation, commissioning, and training; plus non-return of failed hard disks per policy. The data sheet must be uploaded with bid documents for technical evaluation. GST considerations will follow actuals or applicable rates, whichever is lower, as per the contract terms.

Technical Specifications & Requirements

  • Items: 8 total; exact BOQ details not disclosed
  • Key product categories: Network servers, core and access switches, PoC unit, MTX 960 batteries, 4MP PTZ camera, DSMD, LCD projector
  • Delivery constraints: Option clause permits 25% quantity variation; delivery period linked to last delivery order date
  • Experience requirement: Minimum 3 years of regular supply to Central/State Govt/PSU; primary product value criterion applies in bunch bids
  • Compliance: Data Sheet alignment mandatory; OEM authorization if using distributors; installation/commissioning by OEM-certified personnel
  • Warranty/aftermarket: Ensure essential accessories for installation are supplied; non-return policy for faulty hard disks under security policy

Terms, Conditions & Eligibility

  • EMD: ₹16,800
  • Experience: 3 years supplying similar category goods to govt/PSU with contract copies submitted
  • Installation/Training: By OEM-certified resources or OEM-authorized resellers
  • Documentation: OEM authorization forms, data sheets, GST, PAN, financials, prior contracts
  • GST: Buyer to determine applicability; reimbursement as actuals or applicable rate, whichever lower
  • Delivery: Extended delivery time calculated per option clause with minimum 30 days
  • Data Sheet: Mandatory upload and parameter parity with bid
  • Non-return: Hard disks not returned under warranty replacements

Key Specifications

  • Product types: servers, core/access switches, PoC unit, MTX 960 batteries, 4MP PTZ camera, DSMD, LCD projector

  • Estimated value: ₹12,052,000; EMD: ₹16,800

  • Experience: 3 years govt/PSU supply

  • Delivery: quantity variation up to 25%; minimum extension 30 days

  • Data Sheet alignment mandatory; OEM authorization required for installation

Terms & Conditions

  • Key EMD requirement: ₹16,800 for bid participation

  • Experience criteria: 3 years govt/PSU supply with contract copies

  • Installation handled by OEM-certified resources or OEM-authorized resellers

  • Delivery flexibility: 25% quantity variation and extended timelines

  • Data Sheet alignment: mandatory technical parameter matching

  • GST treatment: actuals or lower applicable rate, as per contract

  • Non-return policy: faulty hard disks not returned per security policy

Important Clauses

Payment Terms

GST will be reimbursed as actuals or at the lower applicable rate; payment terms not detailed in available data

Delivery Schedule

Option clause allows 25% quantity variation; delivery period calculated from last original delivery order date with minimum 30 days additional time

Penalties/Liquidated Damages

Not explicitly stated in provided data; implied adherence to standard govt tender penalties if any

Bidder Eligibility

  • Regularly manufactured and supplied similar category products to govt/PSU for 3 years

  • OEM authorization or valid authorization certificate if bidding via distributor

  • Data Sheet alignment and technical parameter parity with bid specifications

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Server Intel Xeon 6th Gen family server 2 units [email protected] 30
2 Core Switch Core Switch minimum 24 Ports 2 units [email protected] 30
3 Access Switch Access Switch 48 ports 1 Gb Ram 256 mb flash 6 units [email protected] 30
4 PoC Unit POC Push-to-talk over Cellular Unit 1 units [email protected] 30
5 MTX 960 Batteries 7.2v MTX 960 Handheld Sets Batteries 60 units [email protected] 30
6 PTZ Camera 4mp Network PTZ Dome Camera 7 units [email protected] 30
7 DSMD Deep Search Metal Detector 6 units [email protected] 30
8 LCD Projector LCD Projector for displaying video, images or computer data on a screen 2 units [email protected] 30

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD documents

6

Technical data sheets

7

OEM authorization certificates

8

Govt/PSU contract copies for past 3 years

9

Installation/comissioning certificates (OEM-certified)

10

Manufacturer authorization (if bidding via distributor)

Frequently Asked Questions

How to bid on the Home Department Andhra Pradesh ICT tender 2025?

To bid, ensure your organization has at least 3 years supplying similar govt goods, submit OEM authorization if using distributors, attach the product data sheet, GST/PAN, financials, and proof of prior govt/PSU contracts. Include installation by OEM-certified personnel and comply with the 25% quantity variation clause.

What documents are required for this Andhra Pradesh tender submission?

Required documents include GST registration, PAN, experience certificates showing govt/PSU supply, copies of prior contracts, OEM authorization forms, technical data sheet of offered products, and any installation/training certifications. Ensure data sheet parity with bid specs and submit with the bid.

What are the essential technical specifications for the servers and switches?

Though exact specs aren’t disclosed, bidders must upload a Data Sheet matching products: servers, core and access switches, PoC unit, MTX 960 batteries, 4MP PTZ camera, DSMD, and LCD projector. OEM authorization and installation readiness are mandatory; data sheet alignment is critical for technical evaluation.

What is the EMD amount and its payment terms for this tender?

The EMD is ₹16,800. Submission must include EMD via appropriate mode, with GST handling per actuals or applicable lower rate. Payment terms beyond the EMD are not detailed; bidders should await further clarification in the official tender documentation.

How does the 25% quantity variation clause affect delivery timelines?

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the contract currency. Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure schedule flexibility in planning.

What installation and training requirements are specified in this procurement?

Installation, commissioning, testing, and training (if applicable) must be performed by OEM or OEM-certified resources or OEM-authorized resellers. Ensure you provide installation support plans and relevant certifications to meet this requirement.

What is the expected scope of items in the BOQ for this tender?

The BOQ lists 8 total items, including servers, switches, PoC unit, cameras, and display equipment. Specific quantities are not disclosed; bidders must rely on data sheet alignment and item descriptions to define scope and ensure compatibility with government requirements.