GEM

Hindustan Organic Chemicals Limited Steam Trap TD3 or Equal IBR 1/2'' SR NPT Female Tender Ernakulam Kerala 2025

Posted

01 Nov 2025, 03:15 pm

Deadline

15 Nov 2025, 02:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue01 Nov 2025, 03:15 pm
AwardPending
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Quantity

25

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization required for distributors/service providers bidding on behalf of the OEM
  • • Technical verification via uploaded data sheet; mismatch leads to rejection
  • • Quantity flexibility up to 25% during contract placement and currency
  • • GST handling: bidder bears GST applicability; reimbursement as per rates
  • • Invoices must be raised in consignee name with GSTIN of the consignee
  • • Minimum 3 years of government/PSU supply experience for the bidder or OEM

Tender Overview

Hindustan Organic Chemicals Limited, Department Of Chemicals And Petrochemicals, seeks a Thermodynamic Steam Trap TD3 or EQUALANT IBR 1/2'' SR NPT FEMALE for supply to ERNAKULAM, KERALA. The tender contemplates quantity adjustments up to 25% of bid/contracted quantity and extension per the option clause. Bidders must submit a data sheet and demonstrate 3 years of regular government/PSU supply of similar products, with OEM authorization if bidding through distributors. Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and evidence of data sheet conformity. The contract requires GST compliance and invoicing in the consignee’s name with GSTIN. No BOQ items are listed, signaling a focused procurement item with strict technical-verification expectations.

Technical Specifications & Requirements

  • Product: Thermodynamic Steam Trap TD3 or EQUALANT, IBR 1/2'' size, SR NPT FEMALE connection.
  • Connection standard: IBR-licensed; female NPT threading; 1/2 inch nominal bore.
  • Data sheet: mandatory upload with bid; technical parameters will be matched against supplied product data.
  • Supplier capability: bidder or OEM must have prior government/PSU supply of similar category for at least 3 years, with contracts/curchase orders to be submitted.
  • Authorization: OEM authorization if bid is via authorized distributor; include complete contact details.
  • Invoicing: Issue invoices in consignee name with GSTIN; GST payable as per applicable rates.
  • Delivery/Quality: While not detailed, non-conformance to technical parameters may lead to bid rejection.

Terms, Conditions & Eligibility

  • Option clause: purchaser may increase/decrease quantity by up to 25% of bid quantity; extended delivery time calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
  • Financial health: bidder must declare no liquidation or bankruptcy; provide a supporting undertaking.
  • GST: bidder responsible for applying GST; reimbursement as per actual or applicable rates, within quoted GST percentage.
  • Submissions: provide PAN, GSTIN, cancelled cheque, EFT mandate, and equipment data sheet; data sheet alignment critical for compliance.
  • Experience: minimum 3 years govt/PSU experience in manufacturing/supplying similar category products; primary product value must meet criterion in bunch bids.
  • Documentation: OEM authorization, vendor code, and consignee GSTIN on invoices; data sheet verification essential to avoid rejection.

Key Specifications

  • Product/service: Thermodynamic Steam Trap (TD3) or EQUALANT

  • Size: 1/2'' NPT, SR, FEMALE connection

  • Standards: IBR-based designation (IBR 1/2'')

  • Data Sheet: mandatory for technical verification

  • Experience: minimum 3 years govt/PSU supply of similar category products

  • Authorization: OEM authorization if bid via distributor

  • Invoicing: consignee name with GSTIN; GST payable per rates

Terms & Conditions

  • 25% quantity adjustment rights during and after contract; delivery time adjustments apply

  • Necessary financial health declarations and GST compliance required

  • Complete bid-pack includes PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet

Important Clauses

Payment Terms

GST is payable as applicable; reimbursement as per actual or quoted GST percentage

Delivery Schedule

Delivery timeline linked to original delivery period; additional time proportional to quantity variation, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; implied adherence to contract terms and delivery commitments

Bidder Eligibility

  • 3 years of government/PSU experience in manufacturing/supplying similar steam-trap category products

  • OEM authorization if bidding through an authorized distributor

  • Financial standing proof (no liquidation/bankruptcy) and GST compliance

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

Data Sheet of offered product uploaded with bid

6

Evidence of 3 years government/PSU supply experience (contracts/POs)

7

OEM Authorization Form/Certificate with OEM/service provider details

8

Vendor code creation documents as applicable

Frequently Asked Questions

How to bid on HOCL steam trap tender in Ernakulam Kerala 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the product Data Sheet. Ensure OEM authorization if bidding via distributor, and prove at least 3 years of govt/PSU supply of similar TD3/IBR 1/2'' steam traps. The option clause allows 25% quantity variation.

What documents are required for HOCL TD3 steam trap bid in Kerala

Required documents include PAN Card, GSTIN certificate, cancelled cheque, EFT mandate, OEM authorization if applicable, and a Data Sheet showing conformity to TD3/IBR 1/2'' SR NPT Female. Evidence of 3-year govt/PSU supply should accompany the bid.

What are the technical specifications for TD3 steam trap in tender

Product is Thermodynamic Steam Trap TD3 or EQUALANT, size 1/2'' NPT Female, IBR standard. Data Sheet must be uploaded and verified; mismatch can lead to rejection. No further detailed specs were provided in the tender data.

When is the quantity adjustment allowed in this steam trap tender

The purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery time adjusted by the formula provided and a minimum of 30 days.

What is required for OEM authorization in this steam trap procurement

If bidding through an authorized distributor, provide an OEM authorization/form certificate with full contact details of the OEM representative, ensuring product conformity to TD3/IBR 1/2'' specifications.

How is GST handled for HOCL steam trap tender in Kerala 2025

Bidders must determine applicable GST; HOCL will reimburse as per actuals or applicable rates, up to the quoted GST percentage. Invoices must be raised in the consignee's name with their GSTIN.

What is the data sheet requirement for the HOCL bid in Ernakulam

A comprehensive Data Sheet for the offered steam trap must be uploaded and cross-verified against product specifications. Any unexplained mismatch may cause rejection; ensure model, capacity, and standard markings align with TD3/IBR 1/2'' SR NPT Female.

What experience qualifies for the government/PSU supply criterion

Bidder or OEM must have regularly manufactured and supplied the same or similar category products to central/state govt or PSU for at least 3 years prior to bid opening, with contract copies for annual supply coverage.