GEM

Indian Air Force Transformer Oil Tender 2025 - OEM Authorization, Inclusive Price, ATC Compliance

Posted

22 Oct 2025, 11:04 am

Deadline

03 Nov 2025, 09:00 am

Location

PATHANKOT , PUNJAB

Progress

Issue22 Oct 2025, 11:04 am
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Categories 3

TRANSFORMER OIL ELECTRICAL SUBSTATION STATIC CONVERTERS

Tender Overview

The Indian Air Force invites bids for Transformer Oil under Department of Military Affairs. The opportunity requires price quotes that include all taxes, with OEM authorization and technical compliance as core criteria. The scope references transformer oil procurement, with no BOQ items published and no explicit estimated value disclosed. Bidders must align with the ATC clauses on quantity adjustments up to 25% and adhere to delivery dynamics tied to the original delivery period. A strong emphasis on authentic OEM certification and strict documentation controls distinguishes compliant bids.

Technical Specifications & Requirements

  • Product name/category: Transformer Oil for electrical transformers
  • Key requirements: OEM authorization certificate; price inclusive of all taxes; ink-signed technical specifications uploaded for evaluation; non-submission leads to disqualification
  • Documentation controls: Upload OEM authorization, submit technical compliance certificates, and ensure bidder’s tech bid meets attached specifications
  • ATC constraints: Option to increase quantity up to 25%; delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
  • Submission notes: Tax-inclusive pricing; ensure compliance with all buyer-specified terms; failure to submit required documents results in bid rejection

Terms, Conditions & Eligibility

  • EMD / security: Not specified in the data; bidders must follow ATC and ATC-driven submission requirements
  • Auth requirements: OEM authorization certificate required
  • Technical bid: Ink-sign and upload back for technical evaluation
  • Disqualification trigger: Non-submission of required ATC documents leads to bid disqualification
  • Delivery & payment: Delivery period linked to original order timing; payment terms not detailed in data; bidders should prepare for standard government terms

Key Specifications

  • Transformer Oil - bidder must provide OEM authorization

  • Price to be inclusive of all taxes

  • Technical specification to be ink signed and uploaded for evaluation

  • ATC requires option to increase quantity up to 25%

Terms & Conditions

  • OEM authorization certificate is mandatory for bid validity

  • Price must include all taxes; no extra charges

  • Non-submission of required documents leads to disqualification

Important Clauses

Payment Terms

Price inclusive of all taxes; exact payment terms not specified in data

Delivery Schedule

Delivery period linked to original delivery order; option to extend with calculated time formula; minimum 30 days

Penalties/Liquidated Damages

Not specified in data; ATC implies strict adherence; penalties likely per standard government terms

Bidder Eligibility

  • OEM authorization available and valid

  • Technical bid with ink-signed specifications uploaded

  • Tax-inclusive pricing and submit all ATC-required documents

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Required Documents

1

GST certificate

2

PAN card

3

OEM authorization certificate

4

Technical bid documents

5

Ink-signed attachment of the technical specifications

6

Any other documents requested in ATC (if provided in uploaded ATC)

Frequently Asked Questions

How to bid for Transformer Oil tender in India Air Force 2025?

Bidders must submit OEM authorization, ink-signed technical specifications, and price inclusive of taxes. Ensure GST, PAN, and technical bid documents are included. ATC allows up to 25% quantity variation with a minimum 30-day extension if needed; non-submission leads to disqualification.

What documents are required for transformer oil procurement bid in IAF?

Required documents include GST certificate, PAN card, OEM authorization certificate, technical bid documents, and ink-signed technical specifications. Additional ATC documents must be uploaded; failure to provide these can lead to bid rejection during evaluation.

What are the technical specification submission requirements for transformer oil?

Submit ink-signed technical specifications and upload them with the technical bid. OEM authorization must accompany the bid; price must be tax-inclusive. Ensure alignment with any attached ATC documents to avoid disqualification.

When can quantity be increased under the option clause for this tender?

Quantity can be increased up to 25% of the bid quantity at contract placement and during the currency of the contract at contracted rates. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What is the role of OEM authorization in this IAF transformer oil bid?

OEM authorization certifies the bidder as an authorized distributor or manufacturer representative. It must be submitted with the bid and is mandatory for technical evaluation; without it, the bid is disqualified.

Are taxes included in the bid price for IAF transformer oil procurement?

Yes, bidders must quote the offered price inclusive of all taxes. The ATC requires this inclusivity; bidders should attach tax components clearly in the price schedule and avoid extra charges to stay compliant.

What delivery terms apply to the IAF transformer oil tender?

Delivery period commences from the last date of the original delivery order. If the option clause is exercised, the extended time uses the specified calculation with a minimum 30 days; ensure readiness to meet this timeline in your project plan.

What happens if required documents are not submitted for this bid?

Non-submission of required documents, particularly OEM authorization and ink-signed specifications, will lead to disqualification during technical evaluation; bidders must ensure all ATC requirements are fulfilled for eligibility.