GEM

Police Commissioners Office Vadodara Electrical AMC Tender Gujarat 2025 – EMD ₹15000, 25% Flex, IS/ISO Not Specified

Posted

27 Oct 2025, 02:43 pm

Deadline

06 Nov 2025, 03:00 pm

EMD

₹15,000

Value

₹20,00,000

Location

VADODARA , GUJARAT

Progress

Issue27 Oct 2025, 02:43 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Dedicated service/support helpline with toll-free number required
  • • Gujarat-based bidder eligibility and local service office evidence mandatory
  • • EMD ₹15,000 to be paid via DD, with Gujarat 2024 procurement exemption option
  • • CA turnover certificate showing minimum ₹10 Lacs over last 3 years
  • • UDYAM, GST Certificate, PAN Card and Shop Establishment Certificate mandatory
  • • Past project experience documents including contract copies or execution certificates

Categories 2

ELECTRICAL SUB STATION

Tender Overview

The procurement is issued by the Police Commissioners Office Vadodara for an Electrical Annual Maintenance Contract (AMC) covering multiple floors of the police building in Vadodara, Gujarat and also including two generators at the Ground Floor HT connection substation. The estimated contract value is ₹2,000,000 with an EMD of ₹15,000 via DD payable to Commissioner of Police Vadodara. The contract allows a 25% increase/decrease in quantity or duration at issue and requires the winning bidder to maintain a local presence in Gujarat. A dedicated service helpline and documented past-performance evidence are mandated.

Technical Specifications & Requirements

  • Scope: Electrical AMC for Police Bhavan (Ground to Fifth Floor and eight floors’ offices/branches) plus two generators and HT substation connections
  • EMD: ₹15,000 via DD in favor of Commissioner of Police Vadodara; EMD exemption per Gujarat State Procurement Policy 2024
  • Location eligibility: Bidder must be from Gujarat with evidence (UDYAM, GST, PAN)
  • Documentation: GST certificate, PAN, ITR for last 3 years, CA turnover certificate (last 3 financial years, ₹10 Lacs), Shop Establishment Certificate, GST & Pan card, and service/support details
  • Service capability: Dedicated/offline toll-free service line; local service office in Gujarat
  • Past experience: Acceptable proofs include contract copies, client execution certificates, or third-party notes
  • Compliance: Ensure alignment with ATC clauses and uploading of required certificates

Terms, Conditions & Eligibility

  • EMD of ₹15,000 via DD; or exemption under Gujarat policy 2024
  • CA turnover certificate for last 3 financial years with minimum ₹10 Lacs
  • Bidder must be a Gujarat-based entity with demonstrable service capability
  • ITR copies for last 3 years and UDYAM certificate required
  • GST Certificate and PAN Card; Shop Establishment Certificate
  • Dedicated service contact number; office must be physically located in Gujarat
  • Prior experience proof from contract copies or client certificates
  • Read ATC clauses and submit all documents to qualify for bid

Key Specifications

  • Electrical AMC coverage for Police Bhavan (Ground to Fifth Floor) and eighth floor offices

  • Two generators at Ground Floor and HT connection substation to be included in AMC

  • EMD amount: ₹15,000; EMD exemption as per Gujarat State Procurement Policy 2024

  • CA turnover requirement: ₹10 Lacs over last 3 financial years

  • Bidder must be Gujarat-based with local office evidence

  • ITR for last 3 years and UDYAM certificate required

Terms & Conditions

  • EMD ₹15,000 via DD; potential EMD exemption under policy

  • Gujarat-based bidder with local Gujarat office required

  • 25% quantity/duration adjustment allowed at contract issue

Important Clauses

Payment Terms

EMD DD ₹15,000; no alternate payment terms specified in ATC; ensure compliance with Gujarat procurement policy

Delivery Schedule

Not specified in data; contract will allow 25% quantity/duration adjustment at issue

Penalties/Liquidated Damages

Not explicitly stated; ATC to govern penalties and performance bonds if present

Bidder Eligibility

  • Gujarat-based bidder with local presence

  • CA turnover certificate showing minimum ₹10 Lacs

  • ITR copies for last 3 years and UDYAM certificate

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates or client execution certificates

4

Financial statements and CA turnover certificate (last 3 financial years, ₹10 Lacs)

5

EMD DD for ₹15,000 in favor of Commissioner of Police Vadodara

6

ITR copies for last 3 years

7

UDYAM certificate

8

Shop Establishment Certificate

9

GST and Pan Card copies

10

Dedicated service provider contact details

Frequently Asked Questions

How to bid for the Vadodara electrical AMC tender in Gujarat 2025?

Bidders must be Gujarat-based with a local service office, submit EMD ₹15,000 via DD to Commissioner of Police Vadodara, and provide GST, PAN, ITR for 3 years, and CA turnover certificate of ₹10 Lacs. Include past experience proofs and UDYAM registration; upload ATC-compliant documents before submission.

What documents are required for the Gujarat police AMC bid 2025?

Required documents include GST certificate, PAN card, ITR for last 3 years, CA turnover certificate (₹10 Lacs), UDYAM certificate, Shop Establishment Certificate, EMD DD ₹15,000, and past project experience proofs such as contract copies or client certificates.

What is the EMD amount and payment method for this tender?

EMD is ₹15,000 payable via DD in favor of Commissioner of Police Vadodara. EMD exemption is available under Gujarat State Procurement Policy 2024; verify eligibility and attach supporting policy documents with bid.

What are the key eligibility criteria for Gujarat-based bidders?

Eligibility requires being a Gujarat-based entity with a local office, CA turnover ≥ ₹10 Lacs for 3 years, ITR for 3 years, GST and PAN, UDYAM certificate, and demonstrated experience via contract copies or client execution certificates.

What delivery/flexibility exists for contract quantity in this tender?

The contract allows a 25% increase or decrease in contract quantity or duration at the time of issue; once issued, the same 25% adjustment remains permissible. Bidder must accept revised quantities if issued.

Which devices and locations are covered under this AMC?

The AMC covers electrical maintenance for Police Bhavan from Ground to Fifth Floor and eighth floor offices, plus two generators on Ground Floor and the HT connection substation. Scope includes preventive and corrective maintenance.

What are the required certifications and proofs for past experience?

Acceptable proofs include contract copies with invoices and self-certification, execution certificates from clients, or third-party notes; ensure these documents clearly show service/supply against invoices.

Where can bidders find the dedicated service support requirements?

Bidders must provide a dedicated toll-free/service line for support and an office in Gujarat; ensure the contact details and service hours are clearly listed in the bid document.