GEM

Indian Army Pathankot automotive parts tender 2025 ISO 9001; 18 items, 25% option

Posted

28 Oct 2025, 07:08 pm

Deadline

07 Nov 2025, 08:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue28 Oct 2025, 07:08 pm
AwardPending
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Quantity

21

Category

Set Con Rod Bearing RS II

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in Pathankot, Punjab. Procurement scope covers 18 items listed under vehicle and engine-related components, including set rod bearings, indicator lights, power steering kits, hoses, seals, and ignition switch assemblies. The project references an ISO 9001 certification requirement for bidders or OEMs and a formal advance sample approval process post-award. An option clause allows up to 25% quantity variation during contract execution. The BOQ shows 18 items but no unit quantities; contract terms emphasize supplier readiness for bulk manufacturing after sample approval.

Key differentiators: Mandatory ISO 9001 compliance, advance sample phase with a 5-day approval cycle, and the option to scale orders by up to 25% at contracted rates. The buyer reserves flexibility in delivery timing linked to sample approval and quantity adjustments, with evaluation anchored on OEM capability and standard compliance.

Keywords: tender in Pathankot, Indian Army procurement, vehicle parts tender 2025, ISO 9001 supplier requirement, advance sample approval, 25% quantity option.

Technical Specifications & Requirements

  • Product category: automotive spare parts for military vehicles (e.g., set rod bearing RS II, indicator lights LH/RH, power steering kit, hoses, return lines, clutch master cylinder, switch set ignition, four-way valve, coolant bypass assemblies, EGR vacuum hose, TC vacuum hose, oil seals, etc.).
  • Standards/certs: ISO 9001 certification mandatory for bidder or OEM.
  • Documentation flow: post-award, submit 2 advance samples within 5 days; buyer approves or lists modifications within 5 days; bulk supply must conform to approved samples; delays in approval may extend delivery without LD.
  • Delivery/quantities: option clause permits up to 25% variation in quantity during contract; delivery period starts from last date of original delivery order; extension logic follows the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Vendor prerequisites: Bidder must provide PAN, GSTIN, cancelled cheque, and EFT mandate for Vendor Code creation.

Terms, Conditions & Eligibility

  • EMD/financials: not disclosed in terms; bidders must align with standard procurement norms and provide vendor code documents.
  • Delivery timeline: delivery period tied to sample approval; extended delivery permissible under option clause with no LD noted for buyer delays.
  • Payment terms: not specified in terms; sample-driven contract execution governs bulk supply timelines.
  • Documents required: PAN, GSTIN, cancelled cheque, EFT mandate (certified by bank) for vendor code creation; ISO 9001 certificate for bidder or OEM.
  • Quality/penalties: deviations from approved sample may lead to contract termination or repurchase at buyer’s discretion.

Key Specifications

  • Product/service names: 18 listed automotive parts including Set Con Rod Bearing RS II, Indicator Light LH/RH, Parts Kit Power Steering, Parts Kit Hose Assembly, Return Line Hose Assembly, Hose, Hose Assembly, Clutch Master Cylinder, Switch Set Ignition, Four Way Valve, Assy Pipe Coolant By Pass, Assy Vacuum Hose for EGR, Assy Vacuum Hose for TC, Seal Driver, Oil Seal Rear Axle Shaft, Oil Seal Front Hub

  • Quantities: not disclosed in BOQ; 18 items total

  • EMD/Estimated value: not disclosed

  • Standards/Certifications: ISO 9001 required for bidder or OEM

  • Delivery/quality: advance sample approval within 5 days; modifications within 5 days; bulk supply to conform to approved sample

Terms & Conditions

  • Option clause allows 25% quantity variation at contract rates

  • Advance sample approval required within 5 days post-award

  • ISO 9001 certification mandatory for bidders or OEMs

Important Clauses

Payment Terms

Not explicitly specified; governed by standard procurement practices; bulk payments occur after delivery and acceptance per contract

Delivery Schedule

Delivery period linked to last date of original delivery order; additional time computed as (Increased quantity / Original quantity) × Original delivery period with a minimum of 30 days

Penalties/Liquidated Damages

Not specified; potential contract termination or modifications if samples deviate from contract specifications

Bidder Eligibility

  • Must hold PAN and GSTIN

  • Must provide bank-issued EFT mandate

  • ISO 9001 certified bidder or OEM

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Set Con Rod Bearing RS II Set Con Rod Bearing RS II 1 nos hemant6002 15
2 Indicator Light LH Indicator Light LH 2 nos hemant6002 15
3 Indicator Light RH Indicator Light RH 2 nos hemant6002 15
4 Parts Kit Power Steering Parts Kit Power Steering 1 nos hemant6002 15
5 Parts Kit Hose Assy Parts Kit Hose Assy 1 nos hemant6002 15
6 Return Line Hose Assy Return Line Hose Assy 1 nos hemant6002 15
7 Hose Hose 1 nos hemant6002 15
8 Hose Assy Hose Assy 2 nos hemant6002 15
9 Clutch Master Cyl Clutch Master Cyl 1 nos hemant6002 15
10 Switch Set Ignition Switch Set Ignition 1 nos hemant6002 15
11 Four Way Valve Four Way Valve 1 nos hemant6002 15
12 Hose Hose 1 nos hemant6002 15
13 Assy Pipe Coolant By Pass Assy Pipe Coolant By Pass 1 nos hemant6002 15
14 Assy Vacuum Hose for EGR Assy Vacuum Hose for EGR 1 nos hemant6002 15
15 Assy vacuum Hose For TC Assy vacuum Hose For TC 1 nos hemant6002 15
16 Seal Driver Seal Driver 1 nos hemant6002 15
17 Oil Seal Rear axle shaft Oil Seal Rear axle shaft 1 nos hemant6002 15
18 Oil Seal Front Hub Oil Seal Front Hub 1 nos hemant6002 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate copy certified by Bank

5

ISO 9001 certification (bidder or OEM)

6

Any existing OEM authorization (if applicable)

7

Sample approval documentation requirements (two advance samples)

Frequently Asked Questions

How to bid for the Pathankot Indian Army auto parts tender 2025?

To bid, ensure your firm holds PAN and GSTIN, submit an EFT mandate certified by your bank, and attach ISO 9001 certification (bidder or OEM). You must also be prepared to supply two advance samples within 5 days of award, with modifications provided within 5 days if needed.

What documents are required for vendor code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, and an EFT Mandate certified by your bank. Ensure alignment with ISO 9001 if you are the OEM or the bidder, and provide any OEM authorization if applicable.

What is the delivery extension rule for quantity increase in this Army contract?

Delivery extension follows: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend the duration up to the original delivery period during the option clause.

Which standards must bidders meet for this Pathankot procurement?

Bidders or their OEMs must hold ISO 9001 certification. This standard governs quality management systems for the 18 listed automotive parts and ensures conformity to contract specifications.

What is the sample approval process after contract award?

Two advance samples must be submitted within 5 days of award. The buyer will approve or specify modifications within 5 days; bulk supply must follow the approved sample. Delays in buyer approval may shift the delivery timeline without LD.

Are there any penalties for non-conformance to samples in this tender?

If samples show major deviations, the buyer may require fresh samples or terminate the contract after notifying deviations. Bulk supply must align with the approved sample specifications to avoid termination.

What is the scope of items included in the Pathankot Army BOQ?

The BOQ comprises 18 automotive components, including Set Con Rod Bearing RS II, Indicator Lights, Power Steering Kit, various Hoses, Clutch Master Cylinder, Switches, Four Way Valve, and Oil Seals for axles and hubs; unit quantities are not disclosed in the available data.

What is the required certification for OEMs in this procurement?

OEMs must possess ISO 9001 certification. If the bidder is not the OEM, ensure a current OEM authorization is provided and that the supplier's quality management aligns with the standard throughout production.