GEM

Puducherry Social Welfare Department Single Steel Cot Tender 2025 Pondicherry - IS standard requirements & EMD ₹50k

Posted

24 Oct 2025, 06:34 pm

Deadline

14 Nov 2025, 05:00 pm

EMD

₹50,000

Value

₹10,00,000

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue24 Oct 2025, 06:34 pm
AwardPending
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Quantity

61

Bid Type

Two Packet Bid

Categories 2

MATTRESS PILLOW

Tender Overview

The Social Welfare Department of Puducherry invites bids for a Single Steel Cot with Mattress and Pillow to be supplied across Puducherry, Karaikal and Mahe regions. Estimated value is ₹1,000,000 with an EMD of ₹50,000. Bidders must honor an option clause allowing up to 25% quantity variation at contracted rates, with delivery timing linked to the original delivery order. The scope includes supply, installation, testing and commissioning, and bidder must submit one sample per item before bid closure. The successful supplier will deliver to Homes/Institutions under the Department’s control and bear all delivery costs. A functional service centre in the relevant state, or establishment within 30 days of award, is mandatory for carry-in warranty; on-site warranty excludes this requirement. The tender also requires a dedicated toll-free service line and an escalation matrix for post-sale support, with GST obligations as per applicable rates.

Keywords: tender in Pondicherry, Puducherry procurement, social welfare cot tender, single steel cot bid 2025, EMD ₹50,000, sample submission Puducherry.

Technical Specifications & Requirements

  • Item: Single Steel Cot with Mattress and Pillow (cover included per bid terms)
  • Quantity/Scope: Not explicitly stated; scope covers supply, installation, testing and commissioning (SITC)
  • Samples: One set of sample per item required before bid closing
  • Service & Support: Functional Service Centre in the state of each consignee location; dedicated toll-free service number; escalation matrix for support
  • Warranty/Repair: On-site warranty option varies; if carry-in warranty, service centre requirement applies; otherwise, on-site warranty may relieve centre needs
  • Delivery/Installation: SITC included; delivery period tied to last date of original delivery order; option clause allows extended delivery time with a defined formula (minimum 30 days)
  • GST: Bidder to account for GST; reimbursement as per actuals or applicable rates, whichever is lower, within quoted GST limits
  • Regions: Puducherry, Karaikal, Mahe; deliver to Homes/Institutions under Social Welfare Department
  • Documentation: Sample submission; compliance with terms for sample handling; no BOQ items listed.

Terms, Conditions & Eligibility

  • EMD: ₹50,000; payable as specified in terms (DD/online as applicable)
  • Quantity Flexibility: Purchaser may increase/decrease up to 25% of bid quantity during contract and currency; extended delivery time proportionally calculated with minimum 30 days
  • Service Centre: Must have a functional centre in the state of each consignee location; if not available, establishment within 30 days of award; payment linked to submission of evidence
  • Service Support: Dedicated toll-free number and escalation matrix required
  • GST: Bidder bears GST; reimbursement as per actuals or applicable rates, not exceeding quoted GST percentage
  • Scope: SITC included; installation and commissioning included in bid price
  • Sample: One set of sample per item required before bid closing
  • Regions/Delivery: Puducherry, Karaikal, Mahe; cost of supply and delivery borne by supplier

Key Specifications

  • Product/service names: Single Steel Cot with Mattress and Pillow (cover included)

  • Estimated value: ₹1,000,000; EMD: ₹50,000

  • Delivery scope: Supply, Installation, Testing & Commissioning

  • Service requirement: Functional Service Centre in Puducherry region; on-site or carry-in warranty as applicable

  • Support: Dedicated toll-free service number; escalation matrix

  • Sample submission: One set per item before bid closing

Terms & Conditions

  • 25% quantity variation allowed during and after contract at contracted rates

  • Mandatory Service Centre in relevant state; 30-day establishment window

  • SITC included in bid price; delivery timeline tied to original delivery order

  • GST payable by bidder; reimbursement per actuals or applicable rates

  • Sample submission required; cost of supply and delivery borne by supplier

Important Clauses

Payment Terms

GST and EMD as per tender terms; payment released after service centre evidence and SITC completion per order

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause adds time based on (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; delivery extension governed by option clause and approval at purchaser's discretion

Bidder Eligibility

  • Existing functional Service Centre in the State or plan to establish within 30 days of award

  • Demonstrated capability for Supply, Installation, Testing & Commissioning of steel cot sets

  • Compliance with GST and providing sample submission prior to bid closure

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar supply of furniture or steel cot projects)

4

Financial statements or turnover proof

5

EMD document (₹50,000) via online payment or bank demand draft

6

Technical bid/documentation demonstrating SITC capability

7

OEM authorisation or manufacturer’s authorization, if bidding as agent

8

Proof of functional Service Centre or plan to establish within 30 days

9

Evidence of toll-free service line and escalation matrix

Frequently Asked Questions

How to bid for the single steel cot tender in Puducherry 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and an EMD of ₹50,000. Provide technical bid with SITC capability and OEM authorization if applicable. Include one sample per item, and establish a functional service centre in the state or plan to within 30 days of award.

What documents are required for Puducherry cot procurement bid 2025?

Prepare GST registration, PAN, prior experience certificates of similar furniture supply, audited financials, EMD submission, technical bid detailing SITC scope, and OEM authorization if bidding as dealer or agent. Ensure service centre setup proof and toll-free service number details are included.

What are the delivery and installation requirements for this tender?

The scope includes Supply, Installation, Testing & Commissioning. Delivery period starts from the last date of the original delivery order. If quantity increases by up to 25%, extended time is calculated as (increased/original) × original period, minimum 30 days, with purchaser approval.

What is the EMD amount and its payment method for this tender?

EMD is ₹50,000 and must be submitted as per tender terms, typically via online payment or demand draft. It is liable to be forfeited if bid security conditions are breached or delivery terms are not met; ensure funds transfer proof is included with bid.

What service support requirements are specified for Puducherry cot suppliers?

Bidders must provide a dedicated toll-free service line and an escalation matrix for service support. A functional Service Centre in Puducherry or established within 30 days of award is mandatory if carry-in warranty applies; otherwise, on-site warranty considerations may differ.

What regions are covered under this tender and sample submission rules?

The tender targets Puducherry, Karaikal and Mahe regions. Submit one sample per item (single steel cot, mattress with cover, pillows with cover) before bid closing to demonstrate conformity with required quality and dimensions.