GEM

Indian Army Gurudaspur Punjab Vehicle Spare Parts & Assemblies Tender 2025

Posted

23 Oct 2025, 04:20 pm

Deadline

03 Nov 2025, 05:00 pm

Location

GURDASPUR , PUNJAB

Progress

Issue23 Oct 2025, 04:20 pm
AwardPending
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Quantity

24

Category

SWITCH ASSY COMB AND LOCK

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory advance sample approval within 5 days of contract award
  • • Advance sample modifications due within 5 days of receipt
  • • 25% quantity variation allowed during contract and execution
  • • Delivery period adjustments based on the option clause with minimum 30 days
  • • Non-obsolescence clause: items must have at least 1 year residual market life
  • • Bidder to provide financial standing undertaking; no liquidation or bankruptcy
  • • Items listed include SWITCH ASSEMBLY, LOCKS, CARBURETOR, FUEL TANK COVER, GASKET CYL HEAD, and more
  • • No explicit EMD amount disclosed in the tender data

Categories 8

VALVE PARTS AND ACCESSORIES STRIP PANEL SHAFT SUPPLY FLAP STARTER SEALING RING WINCH

Tender Overview

The Indian Army, Department of Military Affairs, invites a tender for a broad category of vehicle spare parts and assemblies including SWITCH ASSEMBLY, LOCKS, PLUG SPARK, RATCHET STARTER, CARBURETOR, FUEL TANK COVER, GASKETS, DOOR TRIM, WATER STRIP, YOKE WINCH, PROPELLER SHAFT, HOSE, AIR PIPE, FILTER ELEMENT, and MUD FLAP COVER from a Gurudaspur, Punjab supplier base. The BOQ lists 14 items but exact quantities and unit measurements are not disclosed; the estimated value remains undisclosed. A 25% quantity variation is permitted at contract placement and during the contract term at contracted rates. An advance sample approval is required within 5 days of contract award, with modifications communicated within 5 days. The option clause governs delivery extensions, with minimum 30 days added time.

  • Organization: Indian Army
  • Location: Gurudaspur, Punjab
  • Category: Vehicle spare parts & assemblies
  • Key differentiator: mandatory advance sample approval and post-award quantity variation
  • Unique clause: non-obsolescence of items with 1 year residual market life per terms

Technical Specifications & Requirements

No explicit technical specifications are provided in the tender data. However, the contract requires advance sample submission within 5 days of award, and the buyer will approve or provide a modification list within 5 days. If the buyer delays approval, the delivery period may be adjusted without LD. The supplier must ensure supply as per approved sample, and bulk manufacturing is contingent on conforming specifications. The tender also requires bidders to quote only non-obsolete items with at least a 1-year residual market life.

  • Items: SWITCH ASSEMBLY, LOCKS, PLUG SPARK, etc. (14 total items in BOQ)
  • Sample: advance sample within 5 days of award
  • Approval: approval or modification list within 5 days of sample submission
  • Obligation: supply per approved sample; LD not applied for buyer delays in sample approval
  • Market viability: no obsolete items; minimum 1-year residual life required

Terms, Conditions & Eligibility

Key terms include an option to increase/decrease quantity by up to 25% of bid quantity at contract award and during contract execution, with delivery time adjustments calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, minimum 30 days. Bidder must provide an undertaking of sound financial standing and ensure compliance with non-obsolescence. Additional terms require advance sample submission, adherence to contract specifications, and potential contract termination for major deviations. Bidders should not be in liquidation or insolvency and must submit required undertakings and documentation to participate.

Key Specifications

    • Product/Category: Vehicle spare parts and assemblies (14 items in BOQ)
    • Quantity/Value: Not disclosed; 25% variation permitted
    • Standards/Certifications: Not specified in data; ensure items not obsolete (1-year residual life)
    • Delivery: Minimum 30 days for additional quantity, extension governed by option clause
    • Sampling: Advance sample within 5 days; modification list within 5 days
    • Quality: Supply per approved sample; deviations may lead to termination

Terms & Conditions

  • Option Clause: +/-25% quantity during contract at contracted rates

  • Advance Sample: 5 days for submission and 5 days for Buyer response

  • Non-Obsolescence: Items must have 1-year residual market life

  • Delivery & Extensions: Time calculated with minimum 30 days

  • Financial Standing: Bidder must provide undertaking; no liquidation

Important Clauses

Payment Terms

Details not disclosed; contract requires standard terms; verify during bid submission

Delivery Schedule

Delivery extension governed by option clause with minimum 30 days; based on quantity changes

Penalties/Liquidated Damages

Not explicitly defined in data; potential LD may apply if deviations occur or delays persist

Bidder Eligibility

  • Not under liquidation or insolvency; formal undertaking required

  • Experience in supplying vehicle parts or similar assemblies

  • Non-obsolete items with at least 1-year market life; OEM approvals preferred

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SWITCH ASSY COMB AND LOCK SWITCH ASSY COMB AND LOCK 1 nos buycon7.ina.madhopur 21
2 PLUG SPARK PLUG SPARK 1 nos buycon7.ina.madhopur 21
3 RATCHET KICK STARTER RATCHET KICK STARTER 1 nos buycon7.ina.madhopur 21
4 CARBURATOR ASSY CARBURATOR ASSY 1 nos buycon7.ina.madhopur 21
5 CAP FUEL TANK CAP FUEL TANK 1 nos buycon7.ina.madhopur 21
6 GASKET CYL HEAD GASKET CYL HEAD 1 nos buycon7.ina.madhopur 21
7 DOOR TRIM PANEL DOOR TRIM PANEL 2 nos buycon7.ina.madhopur 21
8 WATER STRIP DOOR WATER STRIP DOOR 1 nos buycon7.ina.madhopur 21
9 YOKE WINCH PROPELLER SHAFT YOKE WINCH PROPELLER SHAFT 1 nos buycon7.ina.madhopur 21
10 HOSE HOSE 2 nos buycon7.ina.madhopur 21
11 AIR PIPE AIR PIPE 2 nos buycon7.ina.madhopur 21
12 FILTER ELEMENT FILTER ELEMENT 2 nos buycon7.ina.madhopur 21
13 COVER STRIP MUD FLAP COVER STRIP MUD FLAP 6 nos buycon7.ina.madhopur 21
14 ASSY PIPE ASSY PIPE 2 nos buycon7.ina.madhopur 21

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar vehicle parts supply

4

Financial statements or solvency certificate

5

EMD/Security deposit proof (amount not disclosed in tender data)

6

Technical bid documents and drawings (if any)

7

OEM authorizations or supplier approvals for listed parts

8

Bidder undertaking confirming non-liquidation status

Frequently Asked Questions

How to bid for Indian Army vehicle spare parts tender in Gurudaspur?

Bidders must register, submit GST and PAN, provide experience certificates, financial documents, and OEM authorizations. Include an undertaking of not being in liquidation, and ensure items are non-obsolete with a minimum 1-year market life. Prepare samples within 5 days of award for buyer approval and follow the 25% quantity variation clause.

What documents are required for the Gurudaspur spare parts tender 2025?

Submit GST certificate, PAN, experience certificates for similar supply, financial statements, EMD proof, technical bid documents, OEM authorizations, and an insolvency/liquidation undertaking. Ensure all documents reflect current compliance and the items conform to non-obsolescence requirements.

What are the technical specifications for the listed parts in this tender?

Explicit technical specs are not provided; bidders must rely on advance sample approvals. Ensure parts—including SWITCH ASSEMBLY, CARBURETOR, FUEL TANK COVER, GASKET CYL HEAD, and others—conform to approved sample. Non-obsolete items with at least 1-year residual life are mandatory.

What is the delivery timeline and extension policy for quantity variations?

Delivery extensions follow the option clause: increased quantity or extended delivery period triggers a new period calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a minimum of 30 days. The buyer may adjust timelines during contract execution.

How is advance sample approval handled in this tender?

Within 5 days of contract award, submit advance samples. The buyer will approve or provide a modification list within 5 days. Bulk supply must follow the approved sample; delays in buyer approval may extend the delivery period without liquidated damages.

What are the eligibility criteria regarding bidder financial standing?

Bidders must not be under liquidation or insolvency and should upload an undertaking confirming healthy financial standing. This tender requires non-obsolete items with at least 1-year market life and adherence to all specified supplier obligations.