GEM

Hindustan Organic Chemicals Limited AC-14/AC-15 Control Contactor & Add-on Block Tender Kerala 2025

Posted

25 Oct 2025, 04:31 pm

Deadline

08 Nov 2025, 02:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue25 Oct 2025, 04:31 pm
AwardPending
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Quantity

35

Category

Control Contactors-AC-14 & AC-15 Utilization Category- Contact Configuration: 3NO+ 2NC, 240 VAC

Bid Type

Single Packet Bid

Categories 2

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Tender Overview

Hindustan Organic Chemicals Limited invites bids for the procurement of control contactors (AC-14 & AC-15) with configurations 3NO+2NC, 240 VAC and 110 VAC variants, plus add-on auxiliary contact blocks (2NO+2NC). Located in Ernakulam, Kerala (682001), this tender targets suppliers capable of delivering electrical control devices with OEM authorization and government procurement experience. The contract accommodates quantity flexibility up to 25% and includes a dynamic delivery window linked to original delivery timelines, ensuring adaptability within the established rates. The opportunity requires data sheet alignment and compliant invoicing in the consignee’s GSTIN. Unique aspects include strict data-sheet verification and explicit experience criteria for govt/PSU supply.

Technical Specifications & Requirements

  • Core items: control contactors (AC-14, AC-15) with 3NO+2NC configuration, suitable for 240 VAC and 110 VAC applications, plus add-on auxiliary contact block of 2NO+2NC.
  • Data documentation: upload Data Sheet matching technical parameters; non-conformities may lead to bid rejection.
  • Eligibility notes: bidders or OEMs must have supplied similar category products to central/state govt bodies for at least 3 years; provide contracts as proof.
  • Authorization: OEM/service provider authorization forms must accompany bids.
  • GST/compliance: invoice must be raised in the consignee name with their GSTIN; GST rate applicable as per current rules.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requires these documents.

Terms & Eligibility

  • Delivery: option clause allows ±25% quantity change, with delivery window recalculation; minimum extension 30 days.
  • Financial: bidders must avoid liquidation or bankruptcy; provide an undertaking.
  • GST: bidders bear GST calculations; reimbursement tied to actuals or applicable rates, whichever lower.
  • Submissions: data sheets, manufacturer authorizations, and relevant govt-style contracts must be included; SPOC for bids is OEM/authorized distributor.

Key Specifications

  • Product category: Control contactors AC-14 & AC-15

  • Configurations: 3NO+2NC for 240 VAC; 110 VAC variant also specified

  • Add-on auxiliary contact block: 2NO+2NC

  • Documentation: Data Sheet alignment with offered product

  • Experience: minimum 3 years supplying similar govt/PSU products

  • Authorization: OEM/Original Equipment Manufacturer authorization required

  • Invoicing: Consignee name and GSTIN on invoice

Terms & Conditions

  • EMD: not specified in available data

  • Delivery terms: 25% quantity variation allowed; extended delivery time formula

  • Payment: GST handling per actuals or applicable rates; no responsibility on purchaser

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate required with bid

  • Data Sheet: mandatory upload and verification against bid product

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery extension rules apply with minimum 30 days.

Payment & GST

GST reimbursement will be as per actuals or applicable rates; bidder bears GST calculation responsibility; invoice must be in consignee name with GSTIN.

Documentation

Submit PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet verification mandatory; OEM authorization required for distributors.

Bidder Eligibility

  • 3 years of regular manufacture/supply of similar contactor products to Central/State Govt/PSU

  • OEM/Authorized Distributor must provide authorization certificates

  • No liquidation or court receivership; undertake financial standing

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Data Sheet of offered products

6

OEM authorization or distributor authorization

7

Contracts/certificates showing 3 years govt/PSU supply experience

8

Bidder/Vendor Code creation documents

9

Bank details and financial standing undertaking

Frequently Asked Questions

How to bid in Ernakulam tender for control contactors 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with Data Sheet of offered contactors. Provide OEM authorization, and proof of 3 years govt/PSU supply experience. Ensure invoice is in consignee name with GSTIN and observe the 25% order quantity option clause.

What documents are required for HOCL contactor bid in Kerala

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, OEM authorization, and proof of 3 years govt/PSU supply. Also include contracts demonstrating prior supply to Central/State Govt bodies and vendor code creation documentation.

What are the technical specifications for AC-14 AC-15 contactors in this tender

Specifically, contactors with configurations 3NO+2NC, operating at 240 VAC and 110 VAC variants, plus an add-on auxiliary block 2NO+2NC. Ensure Data Sheet matches offered parameters and that the product aligns with standard electrical ratings and OEM details.

When is the delivery window adjustment allowed for quantity changes

Delivery extension applies when the 25% quantity option is exercised; the extended time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original delivery period may be extended up to the contract's terms.

What are the GST requirements and invoicing rules for HOCL tender

Invoices must be raised in the consignee’s name with the consignee GSTIN. GST reimbursement will be based on actuals or applicable rates, whichever is lower, and bidders bear responsibility for correct GST calculations during bid submission.

What eligibility criteria ensure a bidder meets govt procurement standards

Bidder or OEM must have at least 3 years of regular govt/PSU supply of similar contactors, provide relevant contracts for each year, and furnish OEM authorization if bidding via an authorized distributor; financial standing must be non-liquidation and solvent.