GEM

Hindustan Aeronautics Limited HAL Defence Production Tender for Spare Parts & MRO Inputs in India 2025

Posted

25 Oct 2025, 11:30 am

Deadline

17 Nov 2025, 08:00 pm

Progress

Issue25 Oct 2025, 11:30 am
AwardPending
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Quantity

1508

Category

M85049 38 23W ALT SB02B6E2316W2

Bid Type

Two Packet Bid

Key Highlights

  • • HAL requirement for a broad spare parts and MRO inputs catalog with 27 items
  • • GeM invoicing requirement: GST invoice scanned copy plus GST portal payment screenshot
  • • Option to increase/decrease quantity up to 50% at contracted rates
  • • Minimum shelf life of 85% at the time of supply
  • • Mandatory bidder documentation: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Aerospace-grade component references implied by BOQ codes (e.g., MS, D38999, MS27467T)

Tender Overview

Hindustan Aeronautics Limited (HAL), under the Department of Defence Production, invites bids for a broad catalogue of spares and related services (27 BOQ items) with unclear itemized specs. The scope appears to cover multiple line items referenced by internal codes (e.g., M85049 variants, MS and D38999 connectors) and is tied to status updates via the GeM portal. The opportunity is positioned as a supplier-code creation exercise with standard GST/PAN documentation and an option-driven quantity adjustment up to 50%. A shelf-life requirement of at least 85% on supply-ready stock is specified, ensuring post-delivery usability. The procurement is organized under HAL’s defense-oriented supply chain, emphasizing compliance with government tender norms and potential bulk-order performance across a 27-item catalog.

  • Organization: Hindustan Aeronautics Limited (HAL)
  • Product/Service: Spare parts and related services catalog (27 items)
  • Location: India (government defence procurement context)
  • Key differentiator: Option clause for quantity adjustment (up to 50%), extended delivery math, and shelf-life constraint
  • Unique aspect: GeM portal invoicing alignment with GST verification and EFT mandate

Technical Specifications & Requirements

  • No explicit technical specs provided in the tender text; BOQ items are coded with a mix of aerospace connectors and hardware references (e.g., MS27467T, MS3106A, D38999, GTR32) suggesting aerospace-grade fasteners, connectors, and related spares
  • Shelf life requirement: minimum usable shelf life of 85% at supply
  • EMD/val: Not specified in the data; the term sheet references EMD in standard tenders but no exact amount in the excerpt
  • Delivery terms: option-based quantity increase/decrease up to 50% at contracted rates; delivery period adjustments based on last order date; minimum extension time logic defined
  • Documentation: GST invoice upload and GST portal payment screenshot required for GeM invoicing
  • Experience/Compliance: No explicit years or ISO/BIS standards stated in the data; bidders must align with typical government procurement governance
  • Category/Scope: 27-item BOQ, with a broad hardware/spares scope and standard GeM-compliant documentation

Terms, Conditions & Eligibility

  • Documents at bid submission: Copy of PAN Card, Copy of GSTIN, Copy of Cancelled Cheque, Copy of EFT Mandate certified by bank
  • Option Clause: Quantities may vary ±50% during contract; delivery extension rules defined by remaining original/extended periods
  • GST invoicing: Upload scanned GST invoice and GST portal payment confirmation upon GeM filing
  • Shelf life: Minimum usable shelf life requires at least 85% availability at supply
  • Warranty/penalties: Not specified; standard terms mention delivery/quantity flexibility and GST compliance
  • Additional constraints: No explicit tender ID or dates in the supplied data; bidders should prepare standard bid-support documentation and ensure vendor code goes through HAL’s GeM process

Key Specifications

  • 27-item BOQ with aerospace connectors/hardware references

  • Shelf life: minimum usable shelf life 85%

  • Delivery quantity flexibility: +/- 50% of bid quantity

  • GST invoicing and GeM GST payment confirmation required

Terms & Conditions

  • 50% quantity variability at contract placement and during currency

  • 85% shelf life requirement at the time of supply

  • GST-compliant invoicing with EFT mandate documentation

Important Clauses

Payment Terms

GST-compliant invoicing via GeM; EFT mandate on file; no explicit advance or milestone payments specified in excerpts

Delivery Schedule

Delivery period adjustments based on last date of original/extended delivery orders; minimum 30 days extension rule when applicable

Penalties/Liquidated Damages

Not specified in available data; standard HAL tenders usually include LDs, but details are absent here

Bidder Eligibility

  • Must submit PAN and GSTIN with bid

  • Must provide EFT mandate certified by bank

  • Must comply with GeM GST invoicing and payment verification

Bill of Quantities (BOQ) 27 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M85049 38 23W ALT SB02B6E2316W2 BACKSHELL 24 pieces ashish.varma 120
2 M85049 85 08N02 BACKSHELL 10 pieces ashish.varma 120
3 M85049 85 12N01 BACKSHELL 10 pieces ashish.varma 120
4 M85049 85 14W01 BACKSHELL 10 pieces ashish.varma 120
5 M85049 38 21N BACKSHELLS 12 pieces ashish.varma 120
6 M85049 38 9W BACKSHELL 38 pieces ashish.varma 120
7 M85049 52 1 16W BACK SHELL 15 pieces ashish.varma 120
8 M85049 38S11N BACKSHELL 16 pieces ashish.varma 120
9 852 02R20 ALT 38003 20 ALT 057 7608 000 ALT M85049 52 1 20A ALT DOLN1015 0320 BACKSHELL ST 50 pieces ashish.varma 120
10 852 02R24 ALT M85049 52 1 24A ALT DOLN1015 0324 BACKSHELL ST 14 pieces ashish.varma 120
11 M85049 38S13N ALT 8D 103 F 02 BACK SHELL 56 pieces ashish.varma 120
12 GS3417S10 73 ALT M85049 52 1 10N ALT MS3417 10N ALT DON180A10 BACKSHELL 75 pieces ashish.varma 120
13 GS3417S12 73 ALT DON180A12 BACKSHELL 24 pieces ashish.varma 120
14 852 02R14 ALT 38003 14 ALT 057 7605 000 ALT M85049 52 1 14A ALT DOLN1015 0314 BACKSHELL ST 53 pieces ashish.varma 120
15 GTR32 22C ALT DOLN1016 02 22C BACK SHELL 31 pieces ashish.varma 120
16 ESC86 20 ALT 8950 F 20 BACK SHELL 40 pieces ashish.varma 120
17 M85049 38S17N BACKSHELL 14 pieces ashish.varma 120
18 165565 1 CONNECTOR 360 pieces ashish.varma 120
19 MS3106A22 22S CONNECTOR 10 pieces ashish.varma 120
20 MS27467T9B98S CONNECTOR 10 pieces ashish.varma 120
21 MS3476L14 05S CONNECTOR 15 pieces ashish.varma 120
22 MS27467T15B18S 01 ALT MS27467T15B18S CONNECTOR 10 pieces ashish.varma 120
23 D38999 26FD05SN CONNECTOR(9SF B) 16 pieces ashish.varma 120
24 MS27467T13F4S CONNECTOR 24 pieces ashish.varma 120
25 190407 C TYPE 90 DEG CONNECTOR 60 pieces ashish.varma 120
26 D38999 24FE35SN CONNECTORS 11 pieces ashish.varma 120
27 MS20819 8D PIPE CONN. 500 pieces ashish.varma 120

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST invoice (scanned) to be uploaded on GeM

6

GST portal payment screenshot

Frequently Asked Questions

How to bid HAL spare parts tender in India 2025 with GeM?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with GST invoice and payment proof on GeM. Prepare for a 27-item catalog referencing aerospace connectors and hardware codes; ensure shelf life is at least 85% and be ready for a potential ±50% quantity adjustment.

What documents are required for HAL procurement in GeM?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and GST invoice with GeM payment confirmation. These enable BID submission and GST compliance verification for HAL’s defense parts tender.

What is the delivery flexibility for HAL spare parts tender?

The option clause allows quantity changes up to 50% of bid quantity at contract award and during currency at contracted rates. Delivery timelines scale with remaining order period, with a minimum extension formula ensuring predictable planning.

What shelf-life requirement applies to HAL supply contracts?

Supplied products must have a minimum usable shelf life of 85% at the time of supply, ensuring post-delivery usability for aerospace spares and related MRO inputs.

Which standards or certifications are required for HAL connectors tender?

The tender text does not specify exact standards; bidders should align with HAL’s aerospace-grade component norms and ensure BOM items (e.g., MS-series connectors, D38999) meet internal HAL specifications and GeM compliance.

How does HAL handle GeM invoicing and GST verification?

Bidders must upload a scanned GST invoice and provide a GST portal payment screenshot in GeM. This ensures GST compliance and timely payment processing under HAL procurement norms.

What happens if the original delivery period is less than 30 days?

If the original delivery period is under 30 days, the extended delivery time equals the original period; for larger orders, the extension is proportionate to the formula provided, subject to a cap of the original period.

What is the scope of HAL’s 27-item BOQ in this tender?

BOQ items reference aerospace connectors and hardware (e.g., MS3106, MS27467, D38999), indicating a broad spares and MRO parts catalog; bidders should prepare catalog-level capability and stock readiness to meet potential bulk orders.