GEM

Gujarat Education Department Smart Class Equipment Tender Gujarat 2025 – Interactive Board, Projector, UPS, BIS CRS Meity

Posted

19 Oct 2025, 11:46 am

Deadline

29 Oct 2025, 12:00 pm

Progress

Issue19 Oct 2025, 11:46 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • Brand/ OEM requirements: explicit OEM support and on-site installation by vendor
  • Technical standards: BIS CRS Meity registration for projectors; ISI/ISI-compliant components where applicable
  • Special clauses: option to increase quantity up to 25% during contract with extended delivery timelines
  • Eligibility: hardware with on-site training, deployment, and post-sale support; multilingual software UI
  • Warranty/AMC: projectors, interactive boards, UPS with defined warranty periods and battery life
  • Delivery: turnkey installation at buyer premises including networking and demonstrations

Categories 3

Tender Overview

The Gujarat Education Department seeks a Smart Class Equipment with Digital Contents package for schools in Gujarat. Scope includes delivery, installation with networking cabling, fixtures, commissioning, and on-site demonstration. Packages cover interactive boards, projectors, speakers, UPS, and central control software, with on-site training and OEM support. The bid includes support duration post-installation and explicit deployment at buyer premises, with emphasis on comprehensive turnkey delivery and training. Unique aspects include integrated digital learning software, multilingual UI, and vendor-provided professional installation ensuring classroom-ready deployment. This tender targets suppliers capable of end-to-end fulfillment, from hardware to software deployment, training, and post-sale support, within the buyer’s premises and timelines.

Technical Specifications & Requirements

  • Product category: BASIC INFORMATION – Digital E Learning solution with on-site installation and networking
  • Equipment scope: Interactive Board, Projector, Speakers, UPS, Central Controller, and Digital E Learning software
  • On-site deliverables: installation, cabling, fixtures, commissioning, and classroom demonstration
  • Training: number of days on-site training; duration not specified but required
  • OEM support: number of years of support from OEM/seller
  • Hardware basics (from provided fields): CPU/Mini Computer details, RAM, USB ports, storage, operating systems, and display specs vary by item; exact values to be supplied by vendor
  • BIS/CRS Meity: project requires BIS CRS Meity registration for projector integration and compliance
  • Software: Level/class for digital e-learning software; multilingual UI; deployment method; content features and reporting
  • Warranty/after-sales: quoted warranty terms for projector, UPS, and interactive board; vendor to provide warranty durations and AMC

Terms, Conditions & Eligibility

  • EMD not specified in the data; bidders should verify in T&C
  • Delivery terms: turnkey delivery with installation at buyer premises; options for quantity variation up to 25% during contract as per option clause
  • Training: on-site training days to be provided; on-site support availability and duration to be confirmed
  • Payment terms: standard procurement payment terms; specifics to be confirmed in final tender
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bid documents
  • Compliance: adherence to BIS/CRS Meity registrations; ISI/ISO standards if applicable to listed components
  • Warranty/penalties: warranty terms for projector, UPS, interactive board; LD/penalty terms to be defined in final bid
  • BOQ: no items listed; bidders must propose compliant hardware/software package with complete specifications

Key Specifications

  • Digital E Learning software with multilingual UI and deployment method

  • Interactive Board: surface material, touch interface/technology, integrated speakers, wall mounting provision

  • Projector: native resolution, brightness, throw ratio range, projection lamp life, BIS CRS Meity integration

  • SPEAKERS: wattage rating, number of speakers, connector types, warranty

  • UPS: rating, battery type, backup time, input voltage range, efficiency, protections, movable battery trolley

Terms & Conditions

  • Option clause allows quantity variation up to 25% during contract at contracted rates

  • On-site installation, training, and demonstration are mandatory deliverables

  • Bidders must provide OEM authorizations and BIS CRS Meity-compliant components

Important Clauses

Payment Terms

Payment terms to be specified in final tender; standard government payment cycle expected (e.g., 30/45 days after delivery)

Delivery Schedule

Turnkey delivery and installation at buyer premises; additional quantity adjustments governed by option clause; minimum 30 days for added delivery time if extended

Penalties/Liquidated Damages

Penalties/LD terms to be defined in final bid; includes delays due to option-based quantity increases

Bidder Eligibility

  • Experience in supply and installation of smart classroom equipment

  • Demonstrated OEM authorizations for interactive boards, projectors, and related peripherals

  • Capability to deliver turnkey installation, testing, and on-site training in Gujarat

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Type of Digital E Learning solution Smart Class With Digital Contents Software
BASIC INFORMATION Equipment Supplied in the offered product are Interactive Board
BASIC INFORMATION Installation alongwith supply of necessary items for networking , cabling, fitting/fixtures, Commissioning and Demonstration of the offered product by the seller at buyer premises A smart classroom setup by installation of all supplied hardware with proper networking and cabling, Demonstration of functional operation of smart class set up
BASIC INFORMATION No of days Training Provided at Site 0, upto to 5, 6 to 10, 11 to 20, 21 to 30
BASIC INFORMATION Number of Years upto which Support is available from OEM / Seller 1, 2, 3, 5
CPU CPU (Hint:- Select NA if not applicable ) Intel Core I7, Intel Core I5, Intel Core I3, Dual Core, Intel Atom, Other, NA
CPU Processor Generation 6th, 7th, 8th, Other, NA, 12th, 13th
CPU RAM (GB) 2, 4, 8, 16, 32, 64, 96, NA
CPU RAM upgradable upto (GB) 8, 16, NA
CPU Hard Disk Capacity (GB) 128, 256, 500, 1000, 2000, NA
CPU Hard Disk Upgradable upto (GB) 1000, 2000, NA
CPU Operating Systems preloaded/supplied alongwith CPU Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux, DOS, NA
CPU No of USB 2-0 Ports (Nos) 1, 2, 3, 4, 5, NA
CPU No of USB 3-0 Ports (Nos) 1, 2, 3, 4, 5, NA
CPU Ports/Components are available/supplied along with CPU VGA Port, LAN Port, Keyboard, Mouse /Track Pad, NA
Mini Computer Processor of Mini Computer (Hint:- Select NA if not applicable ) Intel Core I7, Intel Core I5, Intel Core I3, Dual Core, Quad Core, Intel Atom, NA
Mini Computer Number of bits of the processor 32, 64, NA
Mini Computer RAM(GB) 1, 2, 3, 4, 8, 16, 32, 64, NA, Provided with 4 GB and system upgradable up to 8 GB. HDD Provided with 1 TB capacity
Mini Computer Operating Systems preloaded/supplied along with CPU Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux, NA
Mini Computer No of USB 2-0 Ports 1, 2, 3, 4, 5, NA
Mini Computer No of USB 3-0 Ports 1, 2, 3, 4, 5, NA
Mini Computer Ports/Components are available/supplied along with Mini computer VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB power 5V input, Wifi, Broadcom BCM2837, Micro USB Power 5V input, Keyboard, Mouse /Track Pad, NA, VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB power 5V input, Wi-Fi, Broadcom BCM2837, Micro USB Power 5V input, Wireless Keyboard, Wireless Mouse /Track Pad, and with inbuilt camera and mic
INTERACTIVE BOARD Diagonal size of Interactive Board in inches Hint:- Select NA if not applicable ) 75
INTERACTIVE BOARD Surface material of Boards Ceramic Steel Surface, Painted Steel Surface, Laminate Surface, NA
INTERACTIVE BOARD Board Aspect Ratio 4:3, 5:4, 16:9, 16:10, NA
INTERACTIVE BOARD Touch interface Touch sensitive, pen driven, Touch sensitive as well as pen driven, NA
INTERACTIVE BOARD Touch Technology Resistive, Electromagnetic, Infrared, Ultra sonic, Capacitive, Optical, Anoto, NA
INTERACTIVE BOARD Response time ( in milli seconds) Less than 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, NA
INTERACTIVE BOARD In built Speakers Yes, No
INTERACTIVE BOARD Provision for wall mounting Yes, No
INTERACTIVE BOARD Standard Accessories to be supplied Cordless Pen, USB Extender Hub 8 Meters, All connecting Cables and accessories to be supplied along with the Board, Installation Kit to be supplied alongwith the Board, Operating and Installation Manual, NA
INTERACTIVE BOARD Warranty of Interactive Board (in years) 1, 2, 3, 5, NA
PROJECTOR Type of Projector (Hint:- Select NA if not applicable ) LCD, DLP, NA
PROJECTOR Projection Method (Hint:- Select NA if not applicable ) Front, Rear, NA
PROJECTOR Type of Lens Standard Throw, Ultra Short Throw, Short Throw, NA
PROJECTOR Native Resolution 640 × 480, 800 × 600, 1024 × 768, 1280 × 960, 1400 × 1050, 1600 × 1200, 2048 × 1536, 2800 × 2100, 3200 × 2400, 1024 × 576, 1280 × 800, 1366 × 768, 1440 × 900, 1680 × 1050, 1920 × 1200, 2560 × 1600, 3840 × 2400, 3840 × 2160, NA
PROJECTOR Brightness (Lumens) 2400, 2600, 2800, 3000, 3200, 3400, 3600, 3800, 4000, 4200, 4400, NA, 3500
PROJECTOR Zoom 1.1x, 1.2x, 1.5x, 2x, NA
PROJECTOR Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, NA, 0.6
PROJECTOR Highest range of Throw Ratio Hint :- For example select 2:2 for highest range for Throw ratio 1:4 to 2:2) 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, NA
PROJECTOR Aspect Ratio 4:3, 16:9, 16:10, NA
PROJECTOR Projection Lamp UHP, LED, Laser, LED & Laser Hybrid, NA
PROJECTOR Minimum Life of projection Lamp (In Normal Mode) (Hours) 2000, 2100, 2200, 2300, 2400, 2500, 2700, 3000, NA
PROJECTOR Integrated Devices with projector are 1. Lamp Hour Counter, 2.Video Compatibility, 3.Inbuilt Speaker, 4.HDMI/DVI Port, 5. Analog RGB In Port, 6. Analog RGB Out Port, 7.Audio In, 8.Audio Out, 9. Video In, 10.Storage Media Port (USB- Type A ), 11.WiFi Availabilty, 12. LAN Connectivity, 13. 3D Ready, 14. NA, Remote control for projector
PROJECTOR BIS Registration under CRS of Meity Yes, No
PROJECTOR Warranty of the projector in years 1, 2, 3, 5, NA
SPEAKERS Rating of speakers in Wattage (Hint:- Select NA if not applicable ) 10, 20, 30, 40, 50, 60, 70, 80, 90, 100, 120, 150, 200, 250, 300, NA
SPEAKERS Number of Speakers 2, 4, 6, 8, NA
SPEAKERS Speaker Type Main Speaker, Woofer, Monitor Speaker, Tweeter, NA
SPEAKERS Amplification Method Passive Speaker, Powered Speaker, NA
SPEAKERS If Powered , Amplifier Class Class A, Class B, Class C, Class D, NA
SPEAKERS Configuration One Way, Two Way, Three Way, Four Way, NA
SPEAKERS Connectors XLR (Male), XLR (Female), 3.5mm, RCA Pin, USB, SpeakON, 1/4 Inch (6.35mm), Stripped Cable Socket, NA
SPEAKERS Warranty of speaker in Years 1, 2, 3, 5, NA
UPS Type of UPS offered Offline, Online
UPS Rating of UPS in KVA 0.5, 0.65, 0.8, 1.0, 1.2, 1.5, 2.0, NA
UPS Technology MOSFET-PWM, IGBT-PWM, NA
UPS Type of transformer With isolation, Without isolation, NA
UPS Rated Output (Volt) 1. Single phase sinewave 230v AC , 50Hz, 2. Single Phase Quasi-Sin-wave 230 V AC, 3. 50 Hz, NA
UPS Inverter Efficiency 70, 80, 85, 90, 95, 97, 99, NA
UPS Load power factor 0.6, 0.65, 0.7, 0.75, 0.8, 0.85, 0.9, 0.95, NA
UPS UPS can withstand 10% Overload for the time in minutes 10, 20, 30, 40, 50, 60, NA
UPS Type of battery in scope of supply SMF-VRLA, Tubular, NA
UPS Backup time (Minutes) 15, 30, 60, 90, 120, 180, 240, NA
UPS Rated Ampere Hour (AH) of the offered battery in AH 9, 12, 18, 24, 26, 38, 42, 65, 100, 110, 115, 120, 150, 180, 200, 230, NA
UPS Number of batteries are in scope of supply 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, NA
UPS Input (Voltage range) 120-260, 120-280, 140-260, 140-280, 160-260, 160-280, NA
UPS Protection provided in the UPS are 1. Short circuit protection, 2.Over voltage protection, 3. Under voltage protection, 4. Over load protection, 5. Battery protection, NA
UPS Warranty for UPS (Years) 1, 2, 3, 4, 5, NA
UPS Movable trolly for Batteries With trollery, Without trollery but with rack, NA
UPS Warranty for battery in years 1, 2, 3, 4, 5, NA
UPS Degree of Protection of UPS IP21, IP20, NA
CENTRAL CONTROL Central Controller Available, Not Available, NA
CENTRAL CONTROL Provisions available in controller are System On/off, PC on/off, Projector on/off, Volume control keys, External PC input, VGA input, NA
SOFTWARE Level (Class) for Digital E Leraning software offered (Hint:- Select NA if not applicable ) 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, NA
SOFTWARE Name of the Educational Board for which software is Applicable CBSE, ICSE, State Boards, NA
SOFTWARE Name of the Subjects for Digital E Learning Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, NA, AI content with Assessment
SOFTWARE Multilingual User Interface supported by the offered product English, Hindi, Assamese, Bengali, Bodo, Dogri, Gujarati, Kannada, Kashmiri, Konkani, Maithili, Malayalam, Manipuri, Marathi, Oriya, Punjabi, Sanskrit, Santhali, Sindhi, Tamil, Khasi, Mizo, Telugu, Urdu, NA
SOFTWARE Method of Depolyment Online, Offline, Desktop, Mobile, Tablets, Virtual, Server, NA
SOFTWARE Contents Features of the software 1. Contents are clearly represented, structured and accurate, 2. Contents are accessible with good response time, 3.Availability of different learning approaches, 4. The voice of Male and Female experts are available in Indian accent., 5. Allow user to add additional content like Image, Videos, Audio files, Documents, PDF Files etc. as learning aids, NA
SOFTWARE Reports Features of the Software 1. Provision for Academic progress monitoring tabular report, 2. Provision for Academic progress monitroing graphical report, 3.Provision for Quiz tabular report, 4. Provision for Quiz graphical report, 5.Provision for User wise content upload Tabular Report, 6. Provision for User wise content upoload Graphical report, 7.Provision for Subject wise,class wise and teacher wise usage report of each topic, 8.Provision forReport Export to pdf feature, NA
SOFTWARE Features Related to Questions 1.Provision for Teachers Prepare & Add Lesson Planning Feature, 2.Provision for MCQ Type Quiz Subject wise, 3. Provision for MCQ Type Quiz Chapter wise, 4. Provision for MCQ Type Inline Quiz Content wise, 5.Board question paper for atleast last 10 years, 6. Interactive Games, 7.Goods and effective graphics, and animations based on imaginative analogies, 8. Short animations/videos to cater child attention span, 9. Chapter wise summary, NA
SOFTWARE Miscellaneous Features of the software 1.Incorporate E-books especially of CBSE/NCERT, 2.Teacher/student can stop at any point and restart after a pause from the same point in the topic.All modules is having pause; play, fast forward,index, assessment and rewind facilities., 3. Search feature with multilingual support, 4. Product help and FAQ feature, 5. Tracking and Assessment, 6. Provision for Start Learning Session from last studied feature, 7. Adding Bookmarks, 8. Adding own resources, NA
SOFTWARE Provision for Role Supported 1. Admin, 2. Subject Matter Export (SME), 3. Teacher, 4. Student, 5. Parent, NA

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar smart classroom deployments

4

Financial statements (audited as required)

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents detailing hardware/software specs

7

OEM authorizations or dealership certificates

8

Project/site deployment plan and training schedule

Frequently Asked Questions

How to bid for smart class equipment tender in Gujarat 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical bid detailing hardware/software specs. Ensure BIS CRS Meity compliance for projectors and ISI/ISI-adjacent components where applicable, plus on-site installation and training plans.

What documents are required for Gujarat smart classroom bid 2025

Required documents include GST certificate, PAN, company financials, experience certificates for similar deployments, OEM authorization letters, and technical bid with detailed specifications for interactive boards, projectors, UPS, and software deployment plans.

What are the technical standards for projector integration in Gujarat bid

Projectors must comply with BIS CRS Meity registration; ensure native resolution, brightness, lamp life and throw ratio within tender-defined ranges; include integrated central control compatibility and warranty terms per supplier proposal.

When is the delivery and installation time for Gujarat education tender

Delivery must be turnkey to buyer premises with on-site installation, testing, and training. If quantity increases up to 25%, additional delivery time is calculated as (additional/original) × original period, minimum 30 days.

What are EMD and eligibility criteria for Gujarat smart class bid

EMD requirements are specified in tender terms; bidders must demonstrate prior similar deployments, provide OEM authorizations, and meet financial stability through audited statements to participate in the procurement.

What is included in on-site training for Gujarat classroom equipment

On-site training includes operator and admin training for software, hardware usage, maintenance, and basic troubleshooting; duration and schedule will be defined in the final tender and aligned with delivery milestones.

What are the warranty terms for projector and UPS in this tender

Vendor must specify projector warranty period and UPS battery warranty; ensure service support and replacement terms are defined, with clear response times and AMC options post-warranty in the final bid.

How to verify OEM authorization for Gujarat education procurement 2025

Obtain official OEM authorization letters proving dealership or distributorship rights; ensure authorizations cover interactive boards, projectors, UPS, and software deployment, plus after-sales support commitments.