GEM

North Western Railway Toner Cartridges Procurement for Indian Railways - Printer Consumables Tender 2025

Posted

31 Oct 2025, 10:47 pm

Deadline

17 Nov 2025, 10:00 am

Value

₹73,493

Location

JAIPUR , RAJASTHAN

Progress

Issue31 Oct 2025, 10:47 pm
AwardPending
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Quantity

7

Bid Type

Single Packet Bid

Tender Overview

Organization: North Western Railway (Indian Railways) seeks toner cartridges / ink cartridges / printer consumables. Estimated value: ₹73,493. Location and delivery details are not specified in the data. The procurement focuses on standard printer consumables, with no BOQ items listed. A key differentiator is the inclusion of an option clause to adjust quantity up to 25% at contracted rates. This tender requires compliance with OEM authorization and past performance evaluation over the last three financial years. The absence of specific start/end dates suggests standard tender timelines post-bid opening.

Technical Specifications & Requirements

  • Product category: Ton er Cartridges / Ink Cartridges / Printer Consumables
  • No explicit technical specifications, part numbers, or model compatibility provided
  • Replacement policy hinges on OEM authorization and authorized dealer status
  • Delivery terms reference extended periods tied to option quantity, with minimum 30 days for additional delivery time
  • Inspection: Consignee inspection noted; no installation or site technical requirements detailed
  • Tender includes an OEM authorization certificate requirement to avoid invalid offers

Terms, Conditions & Eligibility

  • EMD amount not specified in the data
  • Option Clause: quantity may increase/decrease by up to 25% of bid quantity during contract and currency, with delivery period adjustments
  • Authorization: submit Tender Specific/General OEM Authorization Certificate on manufacturer letterhead; non-submission invalidates bid
  • Past performance considered for last three financial years plus current year up to bid opening date
  • Inspection by consignee; no explicit warranty or penalty terms listed
  • No BOQ items or explicit delivery timelines provided

Key Specifications

  • Product: Toner Cartridges / Ink Cartridges / Printer Consumables

  • Estimated value: ₹73,493

  • Quantity adjustments: ±25% during order and contract period

  • Delivery: minimum 30 days for added quantity; extended delivery period as per option clause

  • Inspection: by consignee

  • OEM authorization requirement to participate

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • OEM Authorization Certificate mandatory; non-submission leads to rejection

  • Past performance evaluated for last 3 financial years plus current year

  • Consignee conducts inspection; no explicit installation terms

  • EMD amount not disclosed in tender data

Important Clauses

Payment Terms

Not specified in data

Delivery Schedule

Delivery period linked to original delivery order; additional time formula provided with minimum 30 days

Penalties/Liquidated Damages

Not specified in data

Bidder Eligibility

  • Authorized dealer status of manufacturer with OEM authorization certificate

  • Past performance records for last 3 financial years

  • Compliance with OEM specifications for printer consumables

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Required Documents

1

GST registration certificate

2

PAN card

3

Past performance certificates covering last 3 financial years

4

OEM authorization letter (Tender Specific/General) on manufacturer letterhead

5

Technical bid documents (if requested) and financial statements

6

Any conformity certificates or supplier registrations (as applicable)

Frequently Asked Questions

How to bid for toner cartridge tender in North Western Railway 2025

Bidders must be authorized dealers with OEM authorization certificates, submit past performance documentation for the last three financial years, and provide GST/PAN and financial statements. The tender allows ±25% quantity variation at contracted rates, with delivery timelines tied to the original order and extended periods.

What documents are required for NW Railway printer consumables tender 2025

Submit GST certificate, PAN, OEM authorization letter ( Tender Specific/General ), past performance certificates for the last 3 financial years, and financial statements. Include any technical bid documents requested and consignee inspection readiness for delivery.

What are the delivery terms for toner cartridge procurement by NW Railway

Delivery must align with the original delivery order; if quantity increases, an additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extended periods may apply during option exercise.

What is the value and scope of NW Railway toner tender 2025

Estimated value is ₹73,493 for printer consumables. The scope covers toner/ink cartridges and related printer consumables, with no BOQ items listed in the data.

What is required for OEM authorization in this tender

Submit a tender-specific/general OEM authorization on the manufacturer's letterhead. This confirms dealer authorization and is mandatory; without it, the offer will be summarily rejected.

What performance data is considered for eligibility in this tender

Past performance for the last three financial years plus the current year up to bid opening dates is evaluated to gauge supplier reliability and prior experience in supplying printer consumables.

Are there inspection and quality checks for NW Railway consumables

Yes, inspection is conducted by the consignee. While explicit QA standards aren’t listed, bidders should ensure cartridges meet OEM specifications and compatibility with common printer models.

How does the 25% quantity option affect delivery timelines

If quantity increases, the delivery time is recalculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; extended timelines may apply during contract currency.