GEM

Indian Army Department of Military Affairs Security Equipment Tender 2025 – ISI/AAA/TRTL Standards, EMD, and Turnover Criteria

Bid Publish Date

01-Nov-2025, 6:32 pm

Bid End Date

11-Nov-2025, 7:00 pm

Bid Opening Date

11-Nov-2025, 7:30 pm

Progress

Issue01-Nov-2025, 6:32 pm
AwardPending
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Quantity

1126

Category

LV6 MT11 SK-1 94

Bid Type

Two Packet Bid

Key Highlights

  • • Precise EMD submission via SBI DD to COMDT 5 FOD with hardcopy delivery within 5 days.
  • • Advance sample approval: 1 sample due within 5 days; buyer responds within 10 days with approvals or required modifications.
  • • Post-receipt inspection at consignee site (STN BD OF OFFRS); pre-dispatch inspection not mandated.
  • • Turnover criterion: minimum average annual turnover of last 3 years; audited balance sheets or CA certificate acceptable.
  • • No explicit product standards published; bidders should confirm any IS/ISO/ISI expectations with the buyer.
  • • Delivery period may be refixed if buyer delays in sample approval; LD not applied for such delays.
  • • Submission of OEM authorizations and GST/PAN documentation as part of bidder eligibility.

Tender Overview

The Indian Army, under the Department of Military Affairs, issues a security equipment procurement tender with 6 BOQ items. The scope references LV6–LV7 vehicle and maruti-related designations, but no explicit product category is listed. The contract includes post-receipt inspection at the consignee site and an advance-sample approval process prior to bulk manufacture. EMD submission is via DD to COMDT 5 FOD, payable at SBI, with hardcopy delivery within 5 days of bid end. Turnover criteria apply for the last three years, with audited statements or CA certificates required. A preconditioned sample approval cycle may adjust delivery timelines if the buyer delays.

Key Specifications

  • Advance sample process: 1 sample within 5 days; 10-day modification/approval cycle

  • Post-receipt inspection at consignee site: STN BD OF OFFRS

  • Turnover requirement: average annual turnover over last 3 years

  • EMD submission via SBI DD to COMDT 5 FOD; hardcopy delivery in 5 days

Terms & Conditions

  • Advance sample approval governs bulk production and delivery timelines

  • EMD must be a SBI DD to COMDT 5 FOD with hardcopy submission

  • Post-receipt inspection at consignee site is mandatory

Important Clauses

Payment Terms

Advance sample and bulk supply payments linked to contract approvals; exact terms not specified; ensure compliance with post-approval dispatch and inspection outcomes.

Delivery Schedule

Delivery periods may be refixed if buyer delays in sample approval; no LD for buyer-delayed approval period.

Penalties/Liquidated Damages

No explicit LD amount; potential contract termination for major deviations from approved sample.

Bidder Eligibility

  • Minimum 3 years of turnover history with demonstrated financial health

  • Audited balance sheets or CA certificate required

  • Subject to post-receipt inspection at consignee site; compliance with advance-sample procedure

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LV6 MT11 SK-1 94 LV6 MT11 SK-1 94 CHAIN ASSY TYRE PARSONS SINGLE TYPE FOR 253 nos rahul_5 60
2 LV6 MT11 2540-007735 LV6 MT11 2540-007735 CHAIN ASSY TYRE PARSONS SINGLE TYPE FOR 210 nos rahul_5 60
3 LV6 MT1 6640-003278 LV6 MT1 6640-003278 FUNNEL FUEL CARRIAGE PATTERN 236 nos rahul_5 60
4 LV7 MARUTI 15410M830A1 LV7 MARUTI 15410M830A1 FILTER ASSEMBLY FUEL 183 nos rahul_5 60
5 LV7 MARUTI 41311M75M00 LV7 MARUTI 41311M75M00 SPRING ASSY REAR LH 100 nos rahul_5 60
6 LV7 MARUTI 11115M82040-001 LV7 MARUTI 11115M82040-001 VALVE GUIDE 144 nos rahul_5 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

Advance sample submission documents (if applicable) and proof of sample approval

5

DD-based EMD proof to COMDT 5 FOD; scanned copy uploaded and hardcopy delivered within 5 days

6

Technical bid documents and OEM authorization letters (if required by ATC)

7

Experience certificates from prior similar engagements

Frequently Asked Questions

How to bid for Indian Army security equipment tender 2025?

Bidders must submit GST, PAN, audited turnover certificates for the last 3 years, EMD via SBI DD to COMDT 5 FOD, and upload OEM authorizations with technical bid. Include post-receipt inspection readiness and advance sample plan; ensure compliance with the advance-sample timeline and hardcopy submission within 5 days of bid end.

What documents are required for this tender in India?

Required documents include GST registration, PAN, audited financial statements (or CA certificate), EMD DD proof to SBI, technical bid, OEM authorizations, and experience certificates. Proof of turnover and sample submission plan are mandatory per terms; ensure hardcopy EMD delivery within 5 days.

What are the delivery prerequisites after advance sample approval?

After advance sample approval, bulk production must align with the approved sample; any major deviations can trigger re-sampling or contract termination. Delivery timelines are adjusted if the buyer delays in approving the advance sample, with no LD during such delay.

What is the EMD amount and payment method for this bid?

EMD is required via Account Payee Demand Draft in favor of COMDT 5 FOD, payable at SBI. Bidder must upload scanned DD proof and deliver the hardcopy to the buyer within 5 days of bid end; the exact amount will be specified in the bid document.

What inspection regime applies to this tender in the Indian Army?

Post-receipt inspection at the consignee site is mandatory (STN BD OF OFFRS). Pre-dispatch inspection is not specified in ATC; ensure readiness for on-site evaluation and conformity checks upon delivery.

Are there any specific standards or certifications required?

The tender text does not list explicit IS/ISO standards; bidders should verify if ISI, ISO, or other certifications are required with the buyer or during ATC clarification, and prepare product documentation accordingly.

What turnover and experience criteria govern eligibility for this tender?

Bidder eligibility requires the minimum average annual turnover over the last 3 years, supported by audited balances or CA certificates. If the bidder is under 3 years old, turnover is calculated from the date of constitution using completed financial years.

How to handle late sample approvals in this tender?

If the buyer delays sample approval, the delivery period is refixed without liquidated damages for the period of delay. Ensure proactive follow-up and readiness for potential revised timelines in the bid plan.